《商務(wù)英語寫作》課件Lecture 12 Thank-you Letters

1、Thank-you Letters Lecture 12Learning ObjectivesDefinition of Thank-you LettersFormats of Thank-you LettersSample of Thank-you LettersPractice on Writing Thank-you LettersTeaching Focus Thank-you Letter Part One Definition of Thank-you LetterI. Definition of Thank-you LetterA thank-you letter is writ

2、ten to express your gratitude for other peoples kindness, which is frequently employed in social intercourse. The thank-you letter can be used in many occasion to enhance personal and business relationship. II. The Purpose of Thank-you LetterA thank-you letter can be written for the purposes:1. for

3、invitation and congratulation2. for hospitality3. for presents or contribution4. for suggestion and recommendation5. for support and assistance6. for product delivery7. for interview Part Two The Format of Thank-you LetterI. The Format of Thank-you LetterA thank you letter still follows the format (

4、TDT) of the business letters as mentioned before.As for the content, (1) it usually begins with a statement of thanks for the occasion. (2) then describes the details, that is what you want to say about the kindness, the favor or the presents. (3) lastly, the thank-you letter ends by re-expressing t

5、he appreciation . II. The Tone of Thank-you LetterThe tone of the letter should remain: “Friendly all along”. III. The Contents of Thank-you LetterThe main contents (TDT) of the thank-you letter includes:(1) express your appreciation/thanks(2) highlight the details(3) express thanks againIV. The Req

6、uirements of Writing Effective Thank-you LettersTo write an effective thank-you letters requests:(1) Act Fast Plan to send out your thank-you letter as soon as possible( preferably within twenty-four hours)(2) Short and Simple Keep your thank-you letter short and simple, but, do use the letter to re

7、iterate a little details. (3) Proof Your Letter Spell check and proof the thank-you letter. Part Three The Sample of Thank-you LetterSample of Thank-you LetterJuly 8, 2008Dear Mr. WoodenThank you for your financial support to our technical training in the United States. The fifteen technical workers

8、 who will operate at the newly introduced production lineare now under express training of their English proficiencies. They will be sent to your company to receive technical training two months later, when we think their English is good enough to receive the training in the United States. Statement

9、 of thanksThe details Sample of Thank-you LetterThat is very kind of you to have promised to stand all their expenses in the United States. We believe, the training program will guarantee that the Business relations between us will develop smoothly and fruitfully. Yours sincerelyThomas JiangThomas J

10、iangRe-expressing the appreciationII. Useful Sentences for Thank-you Letter1. Just a note to tell you how much we appreciate the salesmanship and hard work you did during our sales drive last month. Without you, we could not have done it. Thank you once again for a great job. 2. We want to express t

11、o you and your staff our deep gratitude and appreciation for your companys generous sponsorship of the Annual Arts Festival. 3. Thank you very much for your excellent suggestion on how to reorganize our mailroom operation. II. Useful Sentences for Thank-you Letter1. 謹(jǐn)在此告知，我們非常感謝你在上個(gè)月的銷售活動(dòng)中的銷售能力和辛勤工作

12、；沒有你，我們不可能取得成功。 再次感謝你的出色工作。2. 我們希望對(duì)您和您的員工，為貴公司對(duì)年度藝術(shù)節(jié)的慷慨贊助表示深深地感謝與贊揚(yáng)。3. 非常感謝您對(duì)重組我們郵件收發(fā)室的工作提出極好的建議。II. Useful Sentences for Thank-you Letter4.Thank you once again for the courtesy and kindness extended to us when Mr. Jones and I visited your printing plant last week.5. Thank you very much for your hos

13、pitality during our visit to Houston. My wife and I very much enjoyed meeting your family and hope you will give us a chance to reciprocate the next time you are visiting Boston. 6. in conclusion, we would like to express once again our deep appreciation for your cooperation.II. Useful Sentences for

14、 Thank-you Letter4. 再次為上周我和瓊斯先生參觀您的印刷廠受到的禮遇和友好表示感謝。5. 非常感謝我們?cè)L問休斯頓時(shí)您的熱情款待。我太太和我十分高興見到您的家人，希望下次您訪問波士頓時(shí)能給我們一個(gè)機(jī)會(huì)予以回報(bào)。6. 總之，我們?cè)俅螢槟暮献鞅硎旧钌畹馗兄x。 Part Four Practice on WritingThank-you LetterThank-you LetterDateName/TitleBusiness/ OrganizationAddressCity, State Zip CodeDear Name:Thank you for the excellent j

15、ob on our recent two-day sales conference. You and your entire staffwere so supportive and always available for our last minute changes. It was a real pleasure working With such a helpful and committed group of professional. I look forward to future successful meetings at the Summit Conference Cente

16、r. Sincerely yours, SignatureName感謝信日期姓名/頭銜公司/機(jī)構(gòu)名稱地址城市，州 郵政編碼親愛的名字：感謝您在我公司最近舉辦的為期兩天的銷售會(huì)上的出色工作。您和您的全體員工鼎力協(xié)作，總能適應(yīng)我們最后時(shí)刻的改變。我們很高興與這樣一個(gè)樂于助人、敬業(yè)的專業(yè)團(tuán)隊(duì)合作。我期待將來在高峰會(huì)議中心舉辦更多成功的會(huì)議。誠摯的簽名姓名Writing PracticeDirection:Mr. Henry Miller from Refine Textile Co. Ltd. has visited Zhejiang Sunshine Cashmere Co., Ltd. in d

17、ue time and received warm welcome form Mr. Thomas Jiang. Suppose you are Henry and write a thank-you letter to Mr. Jiang after you come back. Thank-you LetterDateName/TitleBusiness/ OrganizationAddressCity, State Zip CodeDear Name:I am writing this letter to thank you for your warm hospitality accor

18、ded to me during my visit to your company. I would also like to thank you for considerate arrangement especially the meeting and discussion with you and your colleague, which I found very informative and useful. During the entire visit, I was overwhelmed by the vitality of your company and the enthu

19、siasm expressed by the staff on keeping cooperation with us. I sincerely hope we could have more exchangesI am looking forward to your early visit to Guangzhou when I will be able to pay back some of the hospitality I received during my memorable stay to Huzhou.With my best regards.Yours sincerelyHe

20、nry Miller Part Five HomeworkKey to Matching Match the English words and phrases with proper Chinese meanings.A. 非常感激B. 更加感謝C. 表達(dá)感謝D. 盛情款待E. 好意F. 始終不渝的支持 G. 十分高興H. 特別感謝I. 對(duì).充滿感謝J.聊感感激之情（ ）generous hospitality （ ）express gratitude（ ）deeply appreciate sth. （ ）be grateful for（ ）a small token of appreci

21、ation （ ）special thank you to sb.（ ）be all the more appreciative of sth. （ ）be mighty pleased（ ）loyal support （ ）kindness and courtesyI. Matching Match the English words and phrases with proper Chinese meanings.A. 非常感激B. 更加感謝C. 表達(dá)感謝D. 盛情款待E. 好意F. 始終不渝的支持 G. 十分高興H. 特別感謝I. 對(duì).充滿感謝J.聊感感激之情（ D）generous h

22、ospitality（ C）express gratitude（ A）deeply appreciate sth. （ I）be grateful for（ J）a small token of appreciation （H ）special thank you to sb.（ B）be all the more appreciative of sth. （G ）be mighty pleased（ F）loyal support （ E）kindness and courtesyII. RearrangementA. I would also like to thank you for y

23、our interesting discussion with me which I have found very informative and useful.B. I sincerely hope we could have exchanges like this one when we would be able to continue our interesting discussion on possible ways to expand our bilateral economic and trade relation and bring our business people

24、together. C. I am writing this letter to thank you for your warm hospitality accorded time and my delegation during our recent visit to your beautiful country. D. with kind personal regards. E. I am looking forward to your early visit to China when I will be able to pay back some of the hospitality

25、I received during my memorable stay in your beautiful country. F. During the entire visit, my delegation and I were overwhelmed by the enthusiasm expressed by your business representatives on cooperation with China. Keys to II. Rearrangement1. C2.A3.F4.B5.E6.DIII. Translating into English1.無論如何，感謝你對(duì)

26、我們公司發(fā)展的一貫支持和輔助。2. 我很高興能有一個(gè)新客戶，但更讓我高興的是你這樣的肯定我們，并把我們公司推薦給魯伯特先生。3. 感謝你的家具訂單和隨附的發(fā)票。Keys to III. Translation1. At any rate, I want to thank you for your consistent help to the progressing of our company. 2. I was mighty pleased to have the new business, but even more pleased that you thought well enough

27、 of me to recommend my company to Mr. Robert.3. Thank you for your order for furniture and the check that accompanied it. IV. Translating into Chinese 1. On behalf of the children, staff and families of the Angels Health Center, I would like to thank you for the much needed donation of wonderful stuffed animals. We are most grateful for your kindness and generosity. 2.On behalf of all the participants in the Atlan