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EnvironmentalManagementSystemImplementation

TheDraftNavyEMSImplementationGuide25July2002WorkshopEnvironmentalManagementSyste1Practices,Aspects,Impacts-ConceptsMissionResourceImpactResourceResourceImpactImpactActivities/OperationsPracticesAspectAspectAspectPractices,Aspects,Impacts-Co2InstallationshaveanEQAinventoryinplace:PracticesPracticeOwnersandLocationsComplianceInspectionandOversight EvaluationFrequenciesandResponsibilitiesNeedtomakecomprehensiveandadd:AspectsImpactsPractices,Aspects,Impacts-InventoryInstallationshaveanEQAinve3Practices,Aspects,Impacts-RelationshipsInventoryRisk-BasedPrioritiesObjectivesandTargetsMonitoringandMeasurementActions,ProjectsPlanCheckInventoryisbasisforriskevaluationandobjectivesandtargetsInventoryisbasisforEQAInternalAssessmentPractices,Aspects,Impacts-Re4Practices,Aspects,Impacts-

FirstStepsUpdateexistingEQAinventorywithaspectsandimpactsinformationInitiallymaynotbecomprehensiveGoaltogetEMSimplementationunderwayFollowimplementation strategy establishedinPre-PlanningphasePractices,Aspects,Impacts-

F5RisktoMissionMissionResourceImpactResourceResourceImpactImpactActivities/OperationsPracticesAspectAspectAspectRisktoMissionMissionResource6ImpactsandRiskImpactsandRisk7Practices,Aspects,Impacts-

RiskRankingEvaluaterelativerisktomissiontoprioritizepractices/aspectsProcessshouldbe:repeatable,documented,defensible,andperiodicMayapplyqualitativeapproach initiallyandapplyquantitative methodlaterPractices,Aspects,Impacts-8PollutionPreventionOpportunitiesNavyinstallationshavematureP2ProgramsinplaceThepracticeinventorymaysuggestP2opportunitiesnotconsideredwithinthetraditionalHW/industrialprocessfocusofP2PollutionPreventionOpportuni9PollutionPreventionOpportunities-FirstStepsReviewpracticeinventoryforP2opportunitiesApplyP2approachtoidentifyanddevelopsolutionsfor:IndustrialpracticesnotpreviouslyidentifiedNon-industrialpracticesEnvironmentalaspectsPollutionPreventionOpportuni10ObjectivesandTargetsObjectivesdefineanend-statesupportiveoftheinstallation’senvironmentalpolicygoalsTargetsaredetailedperformancestandardsthatquantifyeachobjectiveShouldbeachievableand measurablePeriodicallyreviewandreviseObjectivesandTargetsObjectiv11ObjectivesandTargets-TypesObjectivesandTargets-Types12ObjectivesandTargets-RelationshipsObjectivesandTargetsRequirementsRisk-BasedPrioritiesEnvironmentalPolicyGoalsMission,LocalConditionsMediaProgramsPlanDoActions,ProjectsObjectivesandTargets-Relatio13ActionsandProjectsActions-behavioral/administrativeinitiativesoroutsidesupportwithintheCO’smeansRealignexistingR/RDevelopandprovidetrainingorproceduresSecureNAVFACsupportProjects-initiativesrequiringexternalfunding,requestedandjustifiedthroughPPBSP2investmentsStudiesPlandevelopmentActionsandProjectsActions-14ActionsandProjects-RelationshipsRisk-BasedPrioritiesObjectivesandTargetsMonitoringandMeasurementActionsPlanDoCheckPOMProjectsProgramsActionsandProjects-Relations15Policy

Planning

Implementation

Checking/CorrectiveAction

ManagementReviewPolicy

Planning

Implementation16Structure:TheEMSTeamDesignatedbyInstallation/RegionalCommanderIncludesSeniorManagement(EQB)CO/XO’sofinstallationandtenantsDepartment/DivisionmanagersEnvironmentalofficemanagerIncludesTechnicalSupportandEMSImplementationMediamanagersandotherenvironmentalofficestaffEnvironmentalPOCsStructure:TheEMSTeamDesign17EMSTeammayincludepersonnelfromTenantsProductionMaintenanceROICCSupplyQualityHumanResourcesEnvironmentalSafetyandHealthPublicAffairsComptrollerBOSContractorsEMSTeammayincludepersonnel18Structure:EnvironmentalOfficeMediaprogramsMatureAlreadyinplaceEMSelementsinplaceP2LegalrequirementsEmergencyresponsePPBSTrainingAirAsbestosRadonPesticidesCulturalResourcesNaturalResourcesHM/HWIPRNEPANoiseP2SolidWasteDrinkingWaterInfectiousWastesUSTStructure:EnvironmentalOffi19Structure:PracticeOwners“Command,unit,orofficethatusesapracticetoaccomplishitsmission”AuthoritytoaccomplishtheirmissionusingapracticeresponsibilitytocontrolitsaspectsAccountability=Responsibilities+Authority4Structure:PracticeOwners“Co20Accountability=Responsibilities+AuthorityEMSElementsMediaProgramsPracticesEMSTeamEnvironmentalOfficePracticeOwners44Accountability=Responsibilit21Training-CurrentRequiredbyRegulationMediarelated:HWworker,WWTPoperation,asbestosworker,emergencyresponseJobRelatedGenerallyforenvironmentalstaff:NEPA,ERMS,computerskillsTraining-CurrentRequiredbyR22TrainingforEMSImplementationInitialEMSTeamTrainingSeniorManagementEnvironmentalSupportStaffPracticeOwnersTrainingEnvironmentalSOPsVideoInteractiveWebTrainingforEMSImplementatio23EMSDescriptionDocumentIncludeinstallationEMSPolicy

Demonstrates&communicatesimplementationObjectivesandtargetsOrganizationalstructureandkeyresponsibilitiesEMSelementsIncorporateorprovidearoadmaptoinformationsupportingeachEMSelementEMSDescriptionDocumentInclud24CommunicationInternalSeniormanagement’sroleEnvironmentalstafftranslaterequirementsintoproceduresanddistributetopracticeownersMechanismforpracticeownerstocommunicatewithEnvironmentalOfficeExternalPublicAffairsOfficeCommunicationInternal25EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsEnvironmentalSOPsDocumentfor26EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsRequirements,Procedures,ResponsibilitiesforOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingEnvironmentalSOPsDocumentfor27EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsRequirements,Procedures,ResponsibilitiesforOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingDesign,capacity,inputsPhysicalcontrols,P2options,andBMPsinplaceEnvironmentalSOPsDocumentfor28TailoredEnvironmentalSOPsPracticeownersneedtoknoworprovideLocation,owner,POC

Procedures,Responsibilities

forOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingTailoredEnvironmentalSOPsPra29EmergencyPreparedness&ResponsePlansprepared,notdistributedTraininguptodate??DistributeproceduresinEnvironmentalSOPsEmergencyPreparedness&Respo30Policy

Planning

Implementation

Checking/CorrectiveAction

ManagementReviewPolicy

Planning

Implementation31MonitoringandMeasurementSamplingandanalysisInternalassessmenteffortsTrackingprogressinmeetingobjectivesandtargetsMonitoringandMeasurementSamp32Problem/CauseIdentificationCorrective/PreventiveActionReviewresultsofinternalassessmenteffortsConduct“problemsolving”Problem/CauseIdentificationC33Problem/CauseIdentificationCorrective/PreventiveActionSuggested“problemsolving”approachDefineproblemAnalyzerootcausesDevelopalternativesSelectcorrectiveactionDevelopcorrectiveactionImplementcorrectiveactionFollow-upProblem/CauseIdentificationC34EMSReviewAnswertwoquestionsDoestheEMS,asdescribedintheEMSDescriptionDocument,meetcurrentNavycriteria?DoestheEMS,asimplemented,effectivelydowhattheEMSDescriptionDocumentsaysitwilldo?EMSReviewAnswertwoquestions35Policy

Planning

Implementation

Checking/CorrectiveAction

ManagementReviewPolicy

Planning

Implementation36ManagementReviewAnalyzeresultsoffollowingEMSreviewInternalassessmentsStatusofcorrective/preventiveactionsProgressinmeetingobjectivesandtargetsImplementimprovementstoEMSRevisepolicyReviseobjectivesandtargetsReviseEMSproceduresDocumentresultsManagementReviewAnalyzeresul37ConclusionsYoualreadyhavealotelementsinplaceRequirementsP2ProgramsPPBSEmergencyResponseCheckingandCorrectiveAction(EQAProgram)ConclusionsYoualreadyhavea38ConclusionsInitialEMSimprovementsyoucandoDesignateEMSTeamObtain/provideinitialEMStrainingDevelop/distributePolicyAddaspectsandimpactstopracticeinventoryConductriskevaluationDevelopobjectiveandtargetsCompleteEQAimplementationConclusionsInitialEMSimprove39Questions?DiscussionQuestions?40EnvironmentalManagementSystemImplementation

TheDraftNavyEMSImplementationGuide25July2002WorkshopEnvironmentalManagementSyste41Practices,Aspects,Impacts-ConceptsMissionResourceImpactResourceResourceImpactImpactActivities/OperationsPracticesAspectAspectAspectPractices,Aspects,Impacts-Co42InstallationshaveanEQAinventoryinplace:PracticesPracticeOwnersandLocationsComplianceInspectionandOversight EvaluationFrequenciesandResponsibilitiesNeedtomakecomprehensiveandadd:AspectsImpactsPractices,Aspects,Impacts-InventoryInstallationshaveanEQAinve43Practices,Aspects,Impacts-RelationshipsInventoryRisk-BasedPrioritiesObjectivesandTargetsMonitoringandMeasurementActions,ProjectsPlanCheckInventoryisbasisforriskevaluationandobjectivesandtargetsInventoryisbasisforEQAInternalAssessmentPractices,Aspects,Impacts-Re44Practices,Aspects,Impacts-

FirstStepsUpdateexistingEQAinventorywithaspectsandimpactsinformationInitiallymaynotbecomprehensiveGoaltogetEMSimplementationunderwayFollowimplementation strategy establishedinPre-PlanningphasePractices,Aspects,Impacts-

F45RisktoMissionMissionResourceImpactResourceResourceImpactImpactActivities/OperationsPracticesAspectAspectAspectRisktoMissionMissionResource46ImpactsandRiskImpactsandRisk47Practices,Aspects,Impacts-

RiskRankingEvaluaterelativerisktomissiontoprioritizepractices/aspectsProcessshouldbe:repeatable,documented,defensible,andperiodicMayapplyqualitativeapproach initiallyandapplyquantitative methodlaterPractices,Aspects,Impacts-48PollutionPreventionOpportunitiesNavyinstallationshavematureP2ProgramsinplaceThepracticeinventorymaysuggestP2opportunitiesnotconsideredwithinthetraditionalHW/industrialprocessfocusofP2PollutionPreventionOpportuni49PollutionPreventionOpportunities-FirstStepsReviewpracticeinventoryforP2opportunitiesApplyP2approachtoidentifyanddevelopsolutionsfor:IndustrialpracticesnotpreviouslyidentifiedNon-industrialpracticesEnvironmentalaspectsPollutionPreventionOpportuni50ObjectivesandTargetsObjectivesdefineanend-statesupportiveoftheinstallation’senvironmentalpolicygoalsTargetsaredetailedperformancestandardsthatquantifyeachobjectiveShouldbeachievableand measurablePeriodicallyreviewandreviseObjectivesandTargetsObjectiv51ObjectivesandTargets-TypesObjectivesandTargets-Types52ObjectivesandTargets-RelationshipsObjectivesandTargetsRequirementsRisk-BasedPrioritiesEnvironmentalPolicyGoalsMission,LocalConditionsMediaProgramsPlanDoActions,ProjectsObjectivesandTargets-Relatio53ActionsandProjectsActions-behavioral/administrativeinitiativesoroutsidesupportwithintheCO’smeansRealignexistingR/RDevelopandprovidetrainingorproceduresSecureNAVFACsupportProjects-initiativesrequiringexternalfunding,requestedandjustifiedthroughPPBSP2investmentsStudiesPlandevelopmentActionsandProjectsActions-54ActionsandProjects-RelationshipsRisk-BasedPrioritiesObjectivesandTargetsMonitoringandMeasurementActionsPlanDoCheckPOMProjectsProgramsActionsandProjects-Relations55Policy

Planning

Implementation

Checking/CorrectiveAction

ManagementReviewPolicy

Planning

Implementation56Structure:TheEMSTeamDesignatedbyInstallation/RegionalCommanderIncludesSeniorManagement(EQB)CO/XO’sofinstallationandtenantsDepartment/DivisionmanagersEnvironmentalofficemanagerIncludesTechnicalSupportandEMSImplementationMediamanagersandotherenvironmentalofficestaffEnvironmentalPOCsStructure:TheEMSTeamDesign57EMSTeammayincludepersonnelfromTenantsProductionMaintenanceROICCSupplyQualityHumanResourcesEnvironmentalSafetyandHealthPublicAffairsComptrollerBOSContractorsEMSTeammayincludepersonnel58Structure:EnvironmentalOfficeMediaprogramsMatureAlreadyinplaceEMSelementsinplaceP2LegalrequirementsEmergencyresponsePPBSTrainingAirAsbestosRadonPesticidesCulturalResourcesNaturalResourcesHM/HWIPRNEPANoiseP2SolidWasteDrinkingWaterInfectiousWastesUSTStructure:EnvironmentalOffi59Structure:PracticeOwners“Command,unit,orofficethatusesapracticetoaccomplishitsmission”AuthoritytoaccomplishtheirmissionusingapracticeresponsibilitytocontrolitsaspectsAccountability=Responsibilities+Authority4Structure:PracticeOwners“Co60Accountability=Responsibilities+AuthorityEMSElementsMediaProgramsPracticesEMSTeamEnvironmentalOfficePracticeOwners44Accountability=Responsibilit61Training-CurrentRequiredbyRegulationMediarelated:HWworker,WWTPoperation,asbestosworker,emergencyresponseJobRelatedGenerallyforenvironmentalstaff:NEPA,ERMS,computerskillsTraining-CurrentRequiredbyR62TrainingforEMSImplementationInitialEMSTeamTrainingSeniorManagementEnvironmentalSupportStaffPracticeOwnersTrainingEnvironmentalSOPsVideoInteractiveWebTrainingforEMSImplementatio63EMSDescriptionDocumentIncludeinstallationEMSPolicy

Demonstrates&communicatesimplementationObjectivesandtargetsOrganizationalstructureandkeyresponsibilitiesEMSelementsIncorporateorprovidearoadmaptoinformationsupportingeachEMSelementEMSDescriptionDocumentInclud64CommunicationInternalSeniormanagement’sroleEnvironmentalstafftranslaterequirementsintoproceduresanddistributetopracticeownersMechanismforpracticeownerstocommunicatewithEnvironmentalOfficeExternalPublicAffairsOfficeCommunicationInternal65EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsEnvironmentalSOPsDocumentfor66EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsRequirements,Procedures,ResponsibilitiesforOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingEnvironmentalSOPsDocumentfor67EnvironmentalSOPsDocumentforeachpracticeLocation,owner,POCAspectsandpotentialimpactsRequirements,Procedures,ResponsibilitiesforOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingDesign,capacity,inputsPhysicalcontrols,P2options,andBMPsinplaceEnvironmentalSOPsDocumentfor68TailoredEnvironmentalSOPsPracticeownersneedtoknoworprovideLocation,owner,POC

Procedures,Responsibilities

forOperationalcontrolCommunicationsEmergencypreparednessandresponseInspectionTrainingTailoredEnvironmentalSOPsPra69EmergencyPreparedness&ResponsePlansprepared,notdistributedTraininguptodate??DistributeproceduresinEnvironmentalSOPsEmergencyPreparedness&Respo70Policy

Planning

Implementation

Checking/CorrectiveAction

ManagementReviewPolicy

Planning

Implementation71Monitor

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