商務(wù)信函寫作

本文格式為Word版，下載可任意編輯——商務(wù)信函寫作商務(wù)信函中的7個(gè)“C〞原則

寫信的原則（WritingPrinciples）已從原來的3個(gè)“C〞（Conciseness,Clearness,Courtesy）發(fā)展到目前的7個(gè)“C〞：Completeness,Clearness,Concreteness,Conciseness,Correctness,Courtesy,Consideration

實(shí)例

DearSirs,

WithreferencetoyourletterofApril9,wearepleasedtoacceptyourofferof100tonsofCopperWireasperyourOfferSheetNo.8/070/02B.PleasegoaheadandapplyforyourExportLicence.AssoonasweareinformedofthenumberoftheExportLicencewewillopentheL/Cbycable.

信的本文漢譯

關(guān)于你們四月九日涵，我們高興地接受你們第8／070／02B號(hào)報(bào)盤單所報(bào)100噸紫色銅絲。請(qǐng)著手辦理申請(qǐng)出口許可證。一經(jīng)接到出口許可證號(hào)碼的通知，當(dāng)即電開信用證。

對(duì)商業(yè)信函的“完整〞要求

要求書信的“完整〞，理由有三：

1．一封完整的書信比一封不完整的書信，有更大的可能性帶來預(yù)期的效果；2．一封完整的書信，有助于建立和表達(dá)友善關(guān)系；

3．一封完整的書信，可以避免由于遺漏重要狀況（情報(bào)）所導(dǎo)致的訴訟（Lawsuit）；4．有時(shí)，某些不醒目的書信或文件，由于所提供的狀況完整而又生動(dòng)有力（CompleteandEffective）而成為極為重要的文件。

一封信寫得是否完整，建議用五個(gè)“W〞來檢驗(yàn)，既：“Who,What,Where,When及Why(包括How)〞例如在定貨的信中，必需明確說明“需要什么商品〞(Whatyouwant)

“何時(shí)需要〞(Whenyouneedthegoods)

“貨物發(fā)到何地何人收〞(toWhomandWherethegoodstobesent)“如何付款〞(Howpaymentwillbemande)

如對(duì)對(duì)方的要求作出否定的答復(fù)時(shí)（如不能報(bào)盤，不能理賠等）應(yīng)說明理由“為什么〞(Why)

BEC中級(jí)寫作電子講義(三)

第三講商務(wù)便函與便條審題：

MrSmith,yourboss,toldyoutoaskMsLiutoattendasalespresentationonanewproduct.WriteanotetoMsLiu:

*sayingwhowantshertoattendthesalespresentation;

*informingherwhenandwherethesalespresentationwillbeheld

有同學(xué)寫成MrSmithtoldmetoaskwhowantstoattend

有同學(xué)寫成PleasewriteanotetoMsLiuaskinghertoattendasalespresentation.一定要把題目看明白，再下筆寫。

（一）商務(wù)便函

一般公司企業(yè)往往都印有依照自己公司風(fēng)格的商業(yè)便函，請(qǐng)看以下例子：

MemoTo：(收信人)From:（發(fā)信人）Date:（日期）Subject:（事由）Message:（正文）大企業(yè)往往擁有大量分支機(jī)構(gòu)，其商務(wù)便函信箋就包含較多的內(nèi)容，如：Memo

To：(收信人)From:Company：(分公司)CompanyDept：(部門)Dept

Location

couldyoupleaseopenthedoor？

Iwouldbegratefulifyoucouldopenthedoorforme.Iwouldappreciateitifyoucouldopenthedoor.

[例文]

Youarethemanagerofasmallexportcompany.PeterWatson,animportantclient,isvisitingyour

companyforthreedaysfrom22October.Writeanoteof40-50wordstoyoursecretary:AskinghertobookahotelroomSayingwherethehotelshouldbeGivingherthedates

[范文]

比較下面三篇作文，注意內(nèi)容點(diǎn)和語氣的區(qū)別。作文1：DearMsJones,

IamwritingtoinformyouthatMrPeterWatsonwillbevisitingourcompany.Wouldyoupleasebesokindlyastoreserveasuitableroomforhim?Yourssincerely

作文2：HiMary,

Look.I’mreallysorrytohavetotroubleyoubutPeterWatson–areallyimportantclient–isvisitingthecompanyforthreedaysinOctober,startingon22nd,todiscussacontractwithus.PleasewillyoubookforMrWatsonareallynicehotelroomassoonaspossible?Thanksverymuch.

Seeyousoon!

作文3Mary,

MrPeterWatsonisvisitingusinOctober.Couldyoupleasehireahotelroomforhim?Heisarrivingon22ndOctoberandwillstayforthreenights.Ifpossible,thehotelshouldbeoneneartheoffice.Thankyou.

3詢問信息類[例5]

Youarethefactorymanagerofacarcompany.Youarewaitingforurgentlyneededcomponentsfromyourpurchasingdepartment.

WriteanotetoMrGrayson,theAssistantPurchasingManager:enquiringaboutthereasonforthedelay;statingwhenthecomponentsareneeded;

suggestingameetingtodiscussfuturedeliveries.Write40-50wordsonyourAnswerSheet.

[范文]

Iamwritingtoenquireaboutthereasonofthelatedeliveryoftheorderedcomponents.WeneedthecomponentsbynextMonday.Inordertosmoothourcooperation,Isuggestthatwehaveameetingtodiscussfuturedeliveries.

4征求看法類[例文]

Youare