Chapter15-會議議程和會議記錄.chapter15-會議議程和會議記錄

Chapter15

會議議程和會議記錄

MeetingAgendaandMinutes

跨境電商應(yīng)用文寫作知識目標(biāo)：掌握會議議程和會議記錄的基本結(jié)構(gòu)和寫作要領(lǐng)，熟悉相關(guān)專業(yè)術(shù)語和常用句型。能力目標(biāo)：能夠按照會議議程和會議記錄的相應(yīng)模板，運用相關(guān)術(shù)語和典型句式，規(guī)范擬寫會議議程和會議記錄。LearningobjectivesChapter15MeetingAgendaandMinutes商務(wù)知識（Businessknowledge）會議議程的基本結(jié)構(gòu)（Structureofmeetingagenda）會議記錄的基本結(jié)構(gòu)（Structureofmeetingminutes）3IntroductionChapter15MeetingAgendaandMinutes

會議議程的概念會議議程是指為使會議順利召開所做的內(nèi)容和程序上的安排，是會議需要遵循的程序。它包括兩層含義，一是指會議的議事程序,二是指列入會議的各項議題。會議議程把會議的各項活動都落實到具體時間，以確保會議順利進(jìn)行。Chapter15

MeetingAgendaandMinutes會議記錄的概念會議記錄是對會議活動和會議主要內(nèi)容的正式的書面記錄，主要包括討論的話題，得出的結(jié)論，采取的行動和分配的任務(wù)等。它把會議的基本情況、報告、發(fā)言、決議等內(nèi)容記錄下來，以備之后查閱。

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MeetingAgendaandMinutes會議議程的基本結(jié)構(gòu)Chapter15

MeetingAgendaandMinutesMeetingTitle:DateTimeLocationMeetingcalledby:NameAttendees:AttendeeList

Objective:ScheduleTime---TimeActivityLocation

Itemone/presenter

Time---TimeActivityLocation

Itemtwo/presenter

Timekeeper

Notetaker

AdditionalInstructions:[Usethissectionforadditionalinstructions,comments,ordirections.]會議記錄的基本結(jié)構(gòu)

HeadingThenameofthemeetingandthedate,location,andstartingtimeofthemeeting.Typeofthemeeting(Isthisaregularweeklyorannualmeeting,asmallercommitteemeeting,orameetingconvenedforaspecialpurpose?).ParticipantsThenameofthepersonconductingthemeetingalongwiththenamesofallthosewhoattendthemeeting(includingguests)andthosewhoareexcusedfromattending.ApprovalofpreviousminutesAnoteonwhethertheminutesofthepreviousmeetingareapprovedandwhetheranycorrectionsaremade.

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MeetingAgendaandMinutesActionitems(includingunfinishedbusinessfromthepreviousmeeting)Areportoneachtopicdiscussedatthemeeting.(Foreachitem,notethesubjectofthediscussion,thenameofthepersonwholeadsthediscussion,andanydecisionsthatmayhavebeenreached.)AnnouncementsAreportonanyannouncementsmadebyparticipants,includingproposedagendaitemsforthenextmeeting.NextMeetingAnoteonwhereandwhenthenextmeetingwillbeheld.AdjournmentAnoteonthetimethemeetingends.SignaturelineThenameofthepersonwhopreparestheminutesandthedatetheyare.Chapter15

MeetingAgendaandMinutesTask1Task29Tasks

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MeetingAgendaandMinutesTask1現(xiàn)在要組織召開一場新書發(fā)布會。你負(fù)責(zé)該會議的籌備安排工作，現(xiàn)在需要起草一個會議議程，主要信息如下：會議時間：2108年2月14日上午9點會議地點：希爾頓大酒店第5會議室主持人：彩虹出版公司經(jīng)理BobBush主要參加人：TaoHongauthorofthenewbookNieLiyingeditorJonesWangpublisherJackBellafamouswriterSusanQianaphotographerLisaXuabookfanOtherbookfans會議目的:宣布新書的正式發(fā)行并進(jìn)行簽名售書促進(jìn)新書的出售?；顒觾?nèi)容包括新書發(fā)行儀式，作者發(fā)言，其它作家推介發(fā)言，讀者和作者合影留念，作者簽名售書和茶歇。Sample1

Bookreleasemeetingagenda

Date/Time:Tuesday,February14,20189a.m.to11a.m.Location:

ConferenceRoom5,inHiltonHotel,

226

ZhongshangRoad,Nanjing,210005Attendees:TaoHongauthorofthenewbookNieLiying

editorJonesWangpublisherJackBellafamouswriterSusanQianaphotographerLisaXuabookfanOtherbookfans

Sample1

OBJECTIVE

Bookreleaseceremony.Thewritersignsbooksandsell.

SCHEDULE

9:00to9:15:WelcomespeechdeliveredbyBobBush9:15to9:30:BookreleaseCeremony--JonesWang,

publisher9:30to10:00:Introductoryspeechonthebook--NieLiying10:00-10:30:SpeechbyTaoHong,theauthor

10:30-10:40:photo-taking--SusanQian10:40-10:50:desserts10:50-11:00:booksigningandselling--TaoHong

ROLES/RESPONSIBILITIESDesserts:LisaXuTask2你參加仙林奶業(yè)公司（XianlinDairyFirm）的一次業(yè)務(wù)會議并擔(dān)任會議記錄員。會議由公司CEOLindaWhite主持，時間是8:00am,10May2018,地點是208會議室。出席會議人員有：LindaWhiteCEOThomasZhang,ManagerJobsCook,AssistantManagerBillLi,AssociateJackMa,BakerSherryZhao,Baker，無人缺席。會議首先投票通過了上次會議的會議紀(jì)要；然后就三個動議分別進(jìn)行討論表決，表決結(jié)果是兩個動議通過，一個動議未通過。最后，會議由CEOLindaWhite在10點鐘宣布休會，下次會議時間未宣布。現(xiàn)要求你據(jù)此寫一個會議記錄。Sample2XianlinDairyFirmBusinessMeeting10May2018Meetingcalledtoorderat8:00a.m.byCEOLindaWhiteEmployeespresent:LindaWhiteCEOThomasZhang,ManagerJobsCook,AssistantManagerBillLi,AssociateJackMa,BakerSherryZhao,BakerMembersabsent:(none)Sample2

Approvalofthepreviousminutes:●Motion:Toapprovetheminutesfor3May2018●Vote:Motioncarried●Resolved:Minutesfromthemeetingon3May2018approvedwithoutmodificationBusiness:1.Motion:CEOLindaWhitemadeamotiontoholdabakingcontestonMay16th.Vote:5for,1againstResolved:Motioncarried2.Motion:BakerJackMamadeamotiontohostabakingtrainingcourseduringMay16thbakingcontest.Vote:6for,0againstResolved:MotioncarriedSample23.Motion:AssociateBillLimadeamotiontomassproducethebestseller,strawberryicecream.Vote:2for,4againstResolved:MotionfailedMeetingadjournedbyCEOLindaWhite,at9:30p.m.Thedateofnextmeetingisnotdecided.Sample1Sample2Sample3Sample417MoreSamplesforreference

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MeetingAgendaandMinutes

18TypicalExpressionsChapter15

MeetingAgendaandMinuteskeepameetingrunningsmoothly使會議順利進(jìn)行writeameetingagenda擬寫會議議程makeameetingagenda制作會議議程drafttheagenda起草會議議程meetingchairman/meetingfacilitator會議主席，大會主持attendee/participant參會者

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MeetingAgendaandMinutesLOREMIPSUMDOLORtakeminutes做會議記錄foreaseofreference便于參考foreaseofreading便于閱讀adjournameeting休會conveneameeting/callameeting召集會議prepareatemplateinadvance事先準(zhǔn)備模板carryoutvotes進(jìn)行投票Chapter15

MeetingAgendaandMinutesallocatetimeintheschedule在日程表上分配時間allottime分配時間checkanagendaforerrors檢查議程上的錯誤proofreadanagendaforerrors校對議程上的錯誤solicitandintegratethefeedback征求和整合反饋意見meetingagendatemplate會議議程模板Chapter15

MeetingAgendaandMinutesapproveminutes批準(zhǔn)會議記錄uponrequest根據(jù)要求，應(yīng)要求submitforapproval呈請批復(fù)transcribetheminutes抄寫，轉(zhuǎn)錄大會記錄proposeamotion提出動議makeamotion提出動議Chapter15

MeetingAgendaandMinutes23TipsforCross-borderE-commerceChapter15

MeetingAgendaandMinutes會議議程寫作竅門會議記錄寫作竅門（1）BestPracticesforUsinganAgenda---Schedulethemostimportanttopicsfirst.

Whenplanningmeetings,it'susuallyagoodpolicytofront-loadtheschedulewiththemostimportanttopics.---Sticktoyouragendaschedule,butbeflexible.

Ensurethatyourmeetingstaysonschedule.---Startwritingyouragendawellinadvanceofthemeeting.Ensurethatyouhaveenoughtimetoproduceaqualitydocumentbystartingtowriteyouragendaasearlyasyoureasonablycan.--

-Sharetheagendawiththeattendeesbeforethemeeting.

Thisensuresthateveryonearrivesatthemeetingwithfullknowledgeofthetopic(s)tobediscussed.

會議議程寫作竅門

（2）

GuidelinesforWritingMeetingMinutes---

Therecordershouldbeabletowritetheminutesinnearfinalformasthemeetingprogresses.---

Theminutesshouldfocusonresultsandagreed-onactions.---Theminutesshouldbehighlysum