文秘專(zhuān)業(yè)英語(yǔ)（第3版）高職全套教學(xué)課件

文秘專(zhuān)業(yè)英語(yǔ)全套可編輯PPT課件contentsUnit1SeekingEmploymentasaSecretaryUnit2KnowingYourOfficeWorkUnit3EffectiveTelecommunicationsUnit4CommunicatingwithYourBossUnit5MakingaReceptionUnit6TravelArrangement163contentsUnit7ArrangingameetingorConventionUnit8BusinessNegotiationsUnit9FilingDocumentsUnit10Meeting&SeeingForeignVisitorsoffUnit11EntertainingClientsUnit12InterpretinginSpeeches1Unit1

SeekingEmploymentasaSecretaryStudyObjectives1.掌握涉外秘書(shū)求職和面試英語(yǔ)口語(yǔ)表達(dá)2.了解并用英語(yǔ)表述秘書(shū)的職業(yè)基本素質(zhì)和能力3.了解秘書(shū)面試的著裝禮儀4.掌握涉外秘書(shū)英文簡(jiǎn)歷和求職信的寫(xiě)法a.Listentothefollowingpassagecarefullyandfillintheblanksaccordingtowhatyouhear.Thekeytoagoodinterviewitselfisgood

:prepareaninformalopeningandclosingstatementthatemphasizeswhyyouwantthejobandwhyyouthinkyouareparticularlywell

tobechosen.Dresssmartly.Evenifthedresscodeiscasualfortheorganizationconcerned,italwayspays

fortheactualinterview.Be

.Trytoidentifyalocalcafésothat,ifyouarereallyearly,youcangoforadrinkand

.Itmayseemtotallyobvious,butswitchoff

oranythingelse(suchasapageror

)thatmightmakeanoise.Ifyouareanxiousaboutinterviews,whenyouareactuallycalledintotheinterviewroom,taketwoorthreeslow,deepbreaths

and

.preparationqualifiedtobesmartingoodtimetakealastlookatyournotesyourmobiledigitalwatchtocalmyournervesyourbreathingb.Accordingtothepassageabove,pleaseanswerthefollowingquestions.1.Whatshouldbefocusedonatthebeginningandthecloseofaninterview?2.Whyisproperdressingimportantforaninterview?3.Wouldyoupleaseretellthetipsmentionedabovewithoutreading?Studycarefullythefollowingpicturesandtalkaboutwithyourpartnerswhethertheyaresuitabletobedressedforajobinterview.Giveyourreasonsplease.Brainstormandthensearchonlinetolistoutthenecessarypreparationsandtipsforajobinterview.Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.theStudentUnion學(xué)生會(huì)theLeagueCommittee

團(tuán)委work-studyprogram

勤工儉學(xué)項(xiàng)目theVolunteers’Association

志愿者協(xié)會(huì)Students’Association

學(xué)生社團(tuán)thePublicRelationshipDepartment

公共協(xié)會(huì)CantonFair

廣交會(huì)extracurricularactivities

課外活動(dòng)socialpracticeinsummer

暑期社會(huì)實(shí)踐ExcellentLeagueMember

優(yōu)秀共青團(tuán)員Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.MeritStudent三好學(xué)生OutstandingLeagueCadre

優(yōu)秀共青團(tuán)干OutstandingGraduates

優(yōu)秀畢業(yè)生ExcellentStudentLeader優(yōu)秀學(xué)生干部TheFirstPrizeScholarship

一等獎(jiǎng)學(xué)金CET-6（CollegeEnglishTest-6）大學(xué)英語(yǔ)六級(jí)考試GuideCertificate

導(dǎo)游資格證NCRE（NationalComputerRankExamination）全國(guó)計(jì)算機(jī)等級(jí)考試IntermediateForeignSecretaryCard

中級(jí)涉外秘書(shū)資格證BECPre.\Van.\Hi.BEC初級(jí)/中級(jí)/高級(jí)證書(shū)Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.TestforEnglishMajors,Grade8Certificate英語(yǔ)專(zhuān)業(yè)八級(jí)證書(shū)CollegeStudentsCareerPlanningCompetition

大學(xué)生職業(yè)生涯規(guī)劃大賽volunteeractivitiesforthecountrypeople

三下鄉(xiāng)活動(dòng)InterviewSkillsDuringtheInterview?Startitofflikeawinner.Offeryourhand,andgiveafirmhandshake,apleasantsmileandapositiveconfidentattitude.Introduceyourself.?Becomfortable.Takeaseatfacingtheinterviewer,however,slightlyoffcenter.Besureyouarenotfacingintodirectsunlightorsomeotheruncomfortablesituation.?Listenattentively.Lookattheinterviewerdirectly,butdon’tgetintoastaredown!Situpstraight.Trytorelax.It’sOKtotakeafewnotesifthequestionsarelengthy,oryouneedtoremindyourselfofsomethingyouwanttostress.?Avoidnervousmannerisms.Payattentiontonervousmannerismsyoumightbesuchasclickingyourpen,jinglingchangeinyourpocket,twistingyourhair,bitingyournails.Controltheseimpulses!Everyoneisnervoustosomeextent,thekeyistoappearcalmandcollected.?Speakclearly.Usegoodgrammarandafriendlytone.Neveranswerjust“yes”or“no”toaquestion.Alwaysclarify,andexpandonyouranswers.Besurenottorambleon.?Bepositiveandenthusiastic.Youwanttooutshinealltheothercandidates,so“turniton”duringtheinterview!Nomatterhowsterlingyourcredentialsare,youwon’tbehirediftheinterviewerisn’tsold.Pumpupyourenthusiasmpriortotheinterview.Nevergripeorcomplainaboutpastemployers,jobs,classes,etc.?Askpertinentquestions.Bepreparedtoaskafewquestions.Donotmonopolizetheinterviewer’stime,particularlyifyouknowtheyhaveappointmentsscheduledfollowingyourinterview.Doaskthoughtfulquestions.Don’taskaboutsalaryandbenefits.Thiscanbediscussedwhenthecompanyisdefinitelyinterestedinyou!AftertheInterview?Saythanks.Thenextdaywritetheinterviewerabriefnotereiteratingyourinterestinthejob.Spellhisorhernamecorrectly!?Followup.Ifyouhaven’theardfromtheinterviewerwithinthetimeframeindicatedatthecloseoftheinterview,callthemtorelayapolitereminderthatyou’restillinterestedinthejob.Askwhentheyplantomakeahiringdecision.?Ifyouaren’thiredbutyouarestillinterestedinthecompany,itpaystokeepintouchwiththeinterviewer.Often,throughpersistence,youmaybeofferedapositionatalaterdate.?Chinup.Getgearedupforyournextinterview.Afterallthemoreinterviewsyoutacklethemorepolishedyoubecome.Youmaywanttocontacttheinterviewerwhorejectedyouandseeifyoucangetanypointersonwhattoimprovebeforeyournextinterview.Pleasefillintheblanksaccordingtowhatyouhavelearntfromthearticle.1.Whilestartinganinterview,youmay__________________,and________________________,__________________and__________________________.2.Theproperpositionforanintervieweetositis

___________________________________________.3.Thefollowingbodylanguagesoftheintervieweemaygivetheinterviewerahintthat

heisnervoussuchas__________________,_____________________________,

__________________,___________________,etc.offeryourhandgiveafirmhandshakeapleasantsmileapositiveconfidentattitudefacingtheinterviewer,however,slightlyoffcenterclickingyourpenjinglingchangeinyourpockettwistingyourhairbitingyournailsPleasefillintheblanksaccordingtowhatyouhavelearntfromthearticle.4.Whileaskingquestions,theintervieweemaykeepthefollowingideasinmind.Firstly,________________________________.Secondly,___________________________.5.Aftertakinganinterview,you’dbetter___________,____________,______________________________________________,and___________.BepreparedtoaskafewquestionsDoaskthoughtfulquestionssaythanksfollowupifyouaren'thired,keepintouchwiththeinterviewerchinupDialogueOneScene:MissSusanBrown,whomajorsinsecretary,hasjustgraduatedfromahighervocationalschoolbeforethesummervacation.NowshehasgotaninvitationforjobinterviewfromABCcompany.Let’sseehowsheproceedswithit.H:Mr.HenryStevensonS:SusanBrownH:Goodmorning,MissBrown.S:Goodmorning,Mr.Stevenson.Thankyouforinterviewingme.H:Youarewelcome.Howdoyouknowthispostofferedbyourcompany?S:Uh…IhavereadtheadsintheLocalHumanResourceMarketWebsite.H:Wouldyoupleasetellmewhyyouchoosetoworkinourcompany?S:Well,infact,beforetheinterview,Ihavebeencollectingalltheinformationaboutyourcompany,fromwhichIknowthatithasverygoodreputationinthesociety,brightprospectoffurtherdevelopmentinitseconomy.Moreover,itcanofferbestchanceforthestaff’spersonaldevelopment.H:Yes.That’sright.Let’stalkaboutyoureducationalbackground,Susan.S:OK.Frommyrésumé,youmayseethatIamasecretarymajorandgraduatedfromSt.PeterHigherVocationalSchoolintheyearof2014.H:Haveyoueverbeenastudentleaderatschool?S:Sure.Iwasonceelectedasthechairmanofastudentorganizationinmydepartmentandhadworkedinthispositionfortwoyearsuntilmygraduation.H:Whathaveyoulearntfromthisexperience?S:Quitealot.Actuallyitisabigchallengeforme.Asyouknow,togettheorganizationoperatedregularly,Ihavetoputforwardwithmanynewandcreativeactivityplans,makebudgetsandtrytogetdonationsfromanypossiblechannel,andIhavelearnthowtoconstructaneffectiveteamandmotivatethemtoworkefficiently.Besides,Ihaveimprovedmyqualitiesandabilitiesinallthefields.Forexample,responsibilities,self-confidence,socialcommunicationskills,managementabilities,eloquence,enduringhardshipsandsoon.It’sanunforgettableexperienceinmylifelong.H:Soundsgood.Thatmightbeveryusefulforyourcareerasasecretary.Bytheway,MissBrown,doyouhaveanyrecommendationletterfromanyofyourteachers?S:Yes,hereitis.Itisfromthedeanofourdepartment.H:OK,wewillkeepyourapplicationinthefileandcontactyousomedaynextweek.S:Thankyouforyourinterviewing,Mr.Stevenson.DialogueTwoScene:MissSusanBrown,whohasalreadysomeexperienceworkingasasecretaryorofficeclerk,quittedfromherpreviousjobandnowsheishavingajob-interviewinanewcompany.S:SusanBrownL:LindaSimpsonL:Goodafternoon,MissBrown.Welcometoourcompanyforaninterview.IamLindaSimpson.S:Goodafternoon,Mrs.Simpson.L:MissBrown,Ihavejustreadyourapplicationletterandyourrésumé.S:Ihopethey’reallrighttomeetyourrequirements.L:Yes,theyarefine.Iseefromyourexperienceyou’vehadquitealotofexperienceasasecretaryalready.S:That’sright.I’vebeenapart-timesecretaryfor2years,intwofirms.L:Good.Susan,whatdoyouthinkaretheessentialprofessionalqualitiesasagoodsecretary?S:Well,quitealot.Hard-working,beinggoodatsocialcommunication,understanding,considerate,workingefficiently,goodmanner,responsibility,self-esteem,sociability,self-management,integrity,andhonesty.L:That’sright.Bytheway,whatqualificationshaveyougot?S:I’vealreadygotaChinaNationalSecretarialAuthenticationatMiddleLevelaswellasaNationalCET-6Certificate.L:Whatwastheroutineworkinyourpastpositionasasecretary?S:Thesecretary’sworkincludesassistingmysuperiorindailyjobs,dealingwithclients’correspondencefrombothdomesticandabroad,teamupwithpeopleintheofficeforasmoothoperation,arrangingvisits,settingupmeetings,doingthefilingandsomeshorthandtypewriting,collectingandhandlingdiversityoflatestinformationavailableandsoon.L:Good.Nowdoyouhaveanyquestiontoaskmeaboutthepost?S:Yes,I’dliketoaskaboutthesalary,please.L:Well,allnewclericalemployeesbeginatastandardsalaryof2,200yuanpermonth,Thensomeonelikeyoumaybegivenahigher-rankingassignment,whichmeansyouarelikelytogetahighermonthlysalary.S:Whataboutotherwelfares?L:Theotherwelfaresincludehealthinsuranceprogram,professionaltrainingontheshorttermbasisandsomeholidayswithsalaryetc.S:OK,Isee.Thankyouforyourexplanation.L:Youarewelcome.PleasetranslatetheunderlinedshortexpressionsandwordsinthedialoguesintoChinese,theningroupsofthree,playword-gamesbyaskingonestudenttodescribeinEnglishthoseunderlinedphrasesorexpressionsaccordingtotheirmeanings;anothertwomembersareexpectedtoguessandspeakouttheanswer.Afteroneroundofthegameisover,changetherolesandletthegamegoon.Twentyminuteslater,twoorthreestudentswillbeinvitedtohavedemonstrations.Readthetwodialoguescarefully,analyzethecriticalskillsmentionedandthenrole-playeachofthemafterfifteen-minutepreparation.HumanResourceMarket:

人才市場(chǎng)brightprospectof

良好的前景thestaffs’personaldevelopment

員工的個(gè)人發(fā)展HigherVocationalSchool高職院校beelectedas

被選為keepone’sapplicationinthefile

把某人的求職信存檔constructaneffectiveteam

組建一支強(qiáng)有力的團(tuán)隊(duì)motivatesb.to

激勵(lì)某人干什么eloquence

口才enduringhardships

吃苦耐勞thedeanofourdepartment

系主任DialogueOneapplicationletter

求職信resume簡(jiǎn)歷professionalqualities

職業(yè)素質(zhì)self-esteem

自信routinework

常規(guī)工作dealingwithclients’correspondence處理客戶(hù)函件frombothdomesticandabroad

來(lái)自國(guó)內(nèi)外的teamupwithpeople

與人合作共事asmoothoperation

順利開(kāi)展settingupmeetings

安排會(huì)議doingthefiling

文件存檔DialogueTwoontheshorttermbasis

短期的handlingdiversityoflatestinformation

處理各種各樣的最新數(shù)據(jù)ahigher-rankingassignment

委以更高的職務(wù)healthinsuranceprogram

健康保險(xiǎn)shorthand-typewriting

速記打字DialogueTwoa.Thefollowingsentencesareoftenusedbyinterviewers.PleasetranslatethemintoChinese.Canyousellyourselfintwominutes?Goforit.2.Whydidyouleaveyourlastpart-timejob?3.Whatdoyouthinkyouareworthtous?4.Asagraduatefromahighervocationalschool,whatmakesyouthinkyouwouldbe

asuccessinthisposition?你能在兩分鐘內(nèi)自我推薦嗎？試試吧！你為什么離開(kāi)你的最后一份兼職工作呢？你怎么認(rèn)為你對(duì)我們有價(jià)值呢?作為高職畢業(yè)生，你如何知道你能勝任這份工作？5.Doyouworkwellunderstressorpressure?6.Howlongwouldyouliketostaywiththiscompany?7.Whatisyourstrongesttrait(s)?8.Howwouldyourteachersorclassmatesdescribeyou?a.Thefollowingsentencesareoftenusedbyinterviewers.PleasetranslatethemintoChinese.你能承受工作上的壓力嗎?你會(huì)在本公司服務(wù)多久呢？你個(gè)性上最大的特點(diǎn)是什么？你的老師或同學(xué)怎樣形容你？9.Howdoyounormallyhandlecriticism?10.Howdoyouhandleyourfailure?a.Thefollowingsentencesareoftenusedbyinterviewers.PleasetranslatethemintoChinese.你通常如何處理別人的批評(píng)？你怎樣對(duì)待自己的失??？b.Thefollowingsentencesareoftenusedbyinterviewees.PleasetranslatethemintoEnglish.1.依我的資格和先前做實(shí)習(xí)生的工作經(jīng)驗(yàn)，我覺(jué)得我對(duì)所從事的每一項(xiàng)工作都很努力、負(fù)責(zé)、勤勉。我的速記能力和與人相處的技巧，對(duì)貴單位必有價(jià)值。2.我希望能獲得一份更好的工作，如果機(jī)會(huì)來(lái)臨，我會(huì)抓住。Withmyqualificationsandpreviousexperienceasanintern,IfeelIamhardworking,responsibleanddiligentinanyjobIundertake.Yourorganizationcouldbenefitfrommyshorthandandinterpersonalskills.Well,Iamhopingtogetanofferofabetterposition.Ifopportunityknocks,Iwilltakeit.b.Thefollowingsentencesareoftenusedbyinterviewees.PleasetranslatethemintoEnglish.3.我覺(jué)得我對(duì)貴公司能做些積極的貢獻(xiàn)。4.我在學(xué)校的訓(xùn)練，加上實(shí)習(xí)經(jīng)歷，使我適合這份工作。我相信我能成功。5.這種特點(diǎn)就是我先前兼職工作所需要的，我知道我能應(yīng)付自如。6.我有很強(qiáng)的適應(yīng)能力和幽默感。IfeelIcanmakesomepositivecontributionstoyourcompanyinthefuture.Mygraduateschooltrainingcombinedwithmyinternshipshouldqualifymeforthisparticularjob.IamsureIwillbesuccessful.Noneofuswasborn"experienced".AlthoughI’magreenhandasasecretary,IamsureIhavemuchpotentialinself-promotion.Adaptabilityandsenseofhumor.b.Thefollowingsentencesareoftenusedbyinterviewees.PleasetranslatethemintoEnglish.7.他們說(shuō)杰克是位誠(chéng)實(shí)、努力、有責(zé)任感的人，他對(duì)同學(xué)和朋友都很關(guān)心。8.正如你所知道的，高職院校都非常重視專(zhuān)業(yè)技能的實(shí)操訓(xùn)練，所以我在學(xué)校時(shí)就已經(jīng)接觸到了很多秘書(shū)的常規(guī)工作。TheysayJackisanhonest,hardworkingandresponsiblemanwhodeeplycaresforhisclassmatesandfriends.Asyouknow,ahighervocationalschoolusuallyfocusonthepracticaltrainingofprofessionalskills,soIoncegotaccesstomanyroutinejobsofasecretarywhileatcollege.b.Thefollowingsentencesareoftenusedbyinterviewees.PleasetranslatethemintoEnglish.9.我要以更清楚文明的方式提出我的看法，使對(duì)方了解我的觀點(diǎn)。10.我們大家都不是生來(lái)就有經(jīng)驗(yàn)的，我相信自己有很大的自我提升潛能。Iwilltrytopresentmyideasinamoreclearandcivilizedmannerinordertogetmypointsacross.Thetraitisneededinmypreviouspart-timepositionandIknowIcanhandleitwell.Whetheryouwanttoadvanceinyourchosenfieldoryou’remakingadrasticcareerchange,arésuméisajobsearchnecessity.Itprovidesanoverviewofyourexperienceandskills,andagreatrésuméwillhelpyougetaninterviewforthatjobyoureallywant.Spendtimeinmakingyourrésuméasgoodasitcanbe,andyou’remakingatrulyworthwhileinvestment.Hereishow:如果你想在自己選擇的領(lǐng)域有所發(fā)展或者想變換工作，個(gè)人簡(jiǎn)歷是找工作的必備條件。它能反映你所具備的經(jīng)驗(yàn)和技能。合格的簡(jiǎn)歷有助于你找到真正心儀的工作。下足功夫把簡(jiǎn)歷寫(xiě)得盡可能完美是一件特別有意義的事情。（詳見(jiàn)教材第10頁(yè)）Withyourrésumé,youneedtowriteajobapplicationletterwhosepurposeistopointoutyourqualificationsandpreemptivelyansweranyquestionsthatmightarisefromyourfutureemployer.Addressjobapplicationletterssomewhereonthetop.Ensureyouincludethenameoftheperson,hisorhertitle,companyname,address.Simplystatewhyyouarewritingtohimorher,mentionthepositiontitleandwhereitwasadvertised.Summarizeyourexperienceandskills,analyzeyourcareer,highlightwhatyouspecializein,orthelevelthatyouhavereached.Statewhereandhowheorshecanreachyou,andthanktherecipientforgivingyoutheopportunitytoapply.Finishtheletterbyaddingaclosingremark.（詳見(jiàn)教材第11頁(yè)）求職時(shí)不僅需要個(gè)人簡(jiǎn)歷，你還需要準(zhǔn)備一份求職信，其目的是為了突出你的資格、能力，并且主動(dòng)回答你未來(lái)雇主心中存在的疑慮。在信上方的某個(gè)位置寫(xiě)明地址。注明收信人姓名、頭銜、公司名稱(chēng)和地址。簡(jiǎn)單說(shuō)明你的寫(xiě)信目的、應(yīng)聘職位、獲知廣告的渠道。概述你的經(jīng)歷和所掌握的技能，對(duì)職業(yè)進(jìn)行簡(jiǎn)單分析，著重突出你的專(zhuān)業(yè)和技能達(dá)到的水平。說(shuō)明何處、用何種方式能聯(lián)系到你，感謝對(duì)方給你提供求職機(jī)會(huì)。信尾結(jié)束語(yǔ)。（詳見(jiàn)教材第11頁(yè)）ABCCompanywantsanEnglishsecretary,sotheyputanad.onalocalnewspaperdatedtoday.Thequalificationsforthepostinclude:somepart-timeworkingexperienceaboutthesimilarpost;excellentoralEnglish;skillsofhandlingofficeautomationequipments;relatedqualificationcertificatesetc.Withreferencetotheserequirements,pleasewritearésuméandanapplicationletterandsenditbye-mail(yourteacher’se-mailaddressispreferable)accordingtoyourownpersonaldata.ThankYou文秘專(zhuān)業(yè)英語(yǔ)contentsUnit1SeekingEmploymentasaSecretaryUnit2KnowingYourOfficeWorkUnit3EffectiveTelecommunicationsUnit4CommunicatingwithYourBossUnit5MakingaReceptionUnit6TravelArrangementcontentsUnit7ArrangingameetingorConventionUnit8BusinessNegotiationsUnit9FilingDocumentsUnit10Meeting&SeeingForeignVisitorsoffUnit11EntertainingClientsUnit12InterpretinginSpeeches2Unit2

KnowingYourOfficeWorkStudyObjectives1.學(xué)習(xí)用英語(yǔ)與初次見(jiàn)面的辦公室同事問(wèn)候并了解辦公室工作環(huán)境2.學(xué)習(xí)用英語(yǔ)描述和領(lǐng)會(huì)涉外秘書(shū)辦公室日常工作3.了解辦公室的基本禮儀4.掌握商務(wù)信函及信封的寫(xiě)作格式與規(guī)范a.Listentothefollowingpassagecarefullyandfillintheblanksaccordingtowhatyouhear.

Howtobecome____________________and_____________anewworkingsurroundingassoonaspossible?Herearesomesuggestionsforyou.Firstly,tohave___________________________towardstheworksothatyouaremorelikelytogetinvolvedin__________________;secondly,tolearnhowto__________________becauseyouarecompletely__________________;thirdly,to________________anddon’tattemptto_________________________,showinghowsmartyouare;lastly,don’talwayscriticizeand______________________aboutanyunreasonablethingstoproveyouare________________.apopularnewstaffadapttoagentleandbalancedmoodthecurrentteamobeytheothersinexperiencedfollowtheritualsbreaktherulesofagamecomplaintoomuchperfectionistb.Accordingtothepassageabove,pleaseanswerthefollowingquestions.1.Whatisthepropermoodwhileyouarestartinganewjob?2.Accordingtothepassage,whyareyouadvisednottocomplainalot?3.Wouldyoupleaseretellthemaintipsmentionedabovewithoutreading?Studycarefullythefollowingpicturesandtalkaboutwithyourpartnerswhethertheyareproperbehaviorsatoffice.Giveyourreasonsplease.Brainstormandthensearchonlinetolistoutthenecessarypreparationswhileyouarestartinganewjob.Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.adhesivenotes

可粘便箋ashtray

煙灰缸blotter

吸墨紙cabinet

文件柜cellophanetape

透明膠claspenvelope

搭扣信封clip

彈簧夾子correctiontap

修改膠帶diarybook

日記簿Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.document公文drawer抽屜expandingfile

文件袋mobileharddiskdrive

移動(dòng)硬盤(pán)stamp

印章namecardholder

名片夾officepin

辦公用大頭針papercutter

切紙刀paperfastener

工字針Thefollowingshortexpressionsarelikelytobeusedwhileapproachingworkplace,pleasekeeptheminyourmind.papershredder

碎紙機(jī)paperweight

鎮(zhèn)紙pocketcalculator

袖珍計(jì)算器inkpad

印泥InterviewSkills

Awiderangeofdutiesthatwereoncegiventomanagerialandprofessionalstaffarenowdelegatedtosecretariesandadministrativeassistantsduetoofficeautomationandorganizationalrestructuring.Currentlyseveralsecretariesandadministrativeassistantstrainandinformnewstaff,performInternetresearch,andusethelatesttechnologyinoffices.Inspiteoftheserecentchanges,theirusualandfundamentalresponsibilitieshavestayedconstant—conductingandorganizinganoffice’sadministrativedutiesandevents,aswellasreceivingandhandlinginformationfordistributiontostaffandclients.

Secretaries’andadministrativeassistants’responsibilitiesincludevariousadministrativeandclericaldutiesneededtorunacompanyefficientlyandsmoothly.Somedutiesinclude:servingasanofficeinformationmanager,arrangingandschedulingmeetingsorappointments,organizingandpreservingpaperandcomputerfiles,managingprojects,handlingtravelarrangements,performingresearch,anddistributinginformationthroughtheuseoftelephone,mail,ande-mail.

Manymachines—facsimilemachines,photocopiers,andtelephonesystems—areusedbysecretariesandadministrativeassistantstoaidtheminthesetasks.Additionally,secretariesandadministrativeassistantsworkonpersonalcomputerstodevelopspreadsheets;writecorrespondence;supervisedatabases;andproducepresentations,reports,anddocumentsastheyusedesktoppublishingsoftwareandcomputergraphics.Allofthesetaskswerepreviouslyperformedbymanagersandprofessionals.Concurrently,theseotherofficeworkershavetakentheresponsibilityforseveraltaskstraditionallylefttosecretariesandadministrativeassistants,suchastypingandansweringphones.Secretariesandadministrativeassistantshavethetimetohelpoutmembersoftheexecutivestaff,nowthattheyaren’tusuallyrequiredtodictateandtype.Innumerouscompanies,secretariesandadministrativeassistantsworkcooperativelywitheachotherinordertobeflexibleandhelpfultooneanother.Pleasefillintheblanksaccordingtowhatyouhavelearntfromthearticle.1．Thefundamentaldutiesofasecretaryinclude___________________________________________________________and

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_______________________________________.2.Theotherdutiesmentionedaboveinclude____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________conductingandorganizinganoffice’sadministrativedutiesandeventsreceivingandhandlinginformationfordistributiontostaffandclientsrunningacompanyefficientlyandsmoothlyservingasanofficeinformationmanager,arrangingandschedulingmeetin