怎樣寫(xiě)英文電子郵件

1、怎樣寫(xiě)英文電子郵件怎樣寫(xiě)英文電子郵件？一、文法上1、切忌主客不分或模糊例子: deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”應(yīng)改為：deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment.2、句子不要凌碎例子: he decided not to audit the last ten

2、 contracts. because of our previous objections about pliance. 應(yīng)該連在一起.3、結(jié)構(gòu)對(duì)稱(chēng),令人容易理解.例子: the owner questioned the occupants lease intentions and the fact that the contract had been altered with ink markings.應(yīng)改為: the owner questioned the occupants lease intentions and ink alterations of the contract.4.

3、單眾數(shù)不要搞亂,不然會(huì)好刺眼,看不舒服.例如: an authorized person must show that they have security clearance.5.動(dòng)詞主詞要呼應(yīng). 想想這兩個(gè)分別:1）. this is one of the public-relations functions that is underbudgeted.1）. this is one of the public-relations functions, which are underbudgeted.6.時(shí)態(tài)和語(yǔ)氣不要轉(zhuǎn)變太多.看商務(wù)英語(yǔ)已經(jīng)是苦事,不要浪費(fèi)人家的精力啊. 7.標(biāo)點(diǎn)要準(zhǔn)確.

4、例如: he did not make repairs, however, he continued to monitor the equipment.改為: he did not make repairs; however, he continued to monitor the equipment.8. 選詞正確. 好像 affect 和 effect, operative 和 operational 等等就要弄 清楚才好用啦.9. 拼字正確. 有計(jì)算機(jī)拼字檢查功能后,就更加不能偷懶.10. 大小寫(xiě)要注意.非必要不要整個(gè)字都是大寫(xiě),除非要罵人例如: must change to os im

5、mediately. 外國(guó)人就覺(jué)得不禮貌和喝令人一樣. 要強(qiáng)調(diào)的話,用底線,斜字,粗體就可以了.二、 寫(xiě)信提示1. 人家的名字千萬(wàn)不要錯(cuò).老一輩的看到名字錯(cuò)就干脆攆去垃圾桶. 同樣, 頭 銜都不要錯(cuò). 頭銜或?qū)W位,任擇其一吧.以下是一樣的: howard e. wyatt, d.d.sphd. dr. howard e. hyatt2. 多過(guò)一個(gè)男人,用 messrs,就是 misters 的意思,不過(guò)不要跟名字,跟姓就行 啦.例如: messrs. smith, wyatt, and fury 。女人呢? 用 mesdames, mmes., or mses. 同樣不要跟名字. 例子: ms

6、es. farb, lionel, and gray 。男女一齊呢? 弄清楚稱(chēng)呼就行.例如: dr. and mrs. haroldwright ；mr. harold wright and dr. margaret wright ；mr. and mrs. harvey adams-quinn 。3. 有人有自己頭銜就要跟緊,例如有人有榮譽(yù)學(xué)位就不喜歡用一般的頭銜啊有 時(shí)大頭不知道對(duì)方頭銜,干脆用 ms.算了. ms. sarah gray4. 處名時(shí),職銜短可以一行過(guò),長(zhǎng)就下一行吧.例如:ken green, president ken green vice president of in

7、ternational operations 但這個(gè)就顯得有點(diǎn)。:ken green vice president of uni china正確應(yīng)為:ken green vice president, uni china5. 老外的名字有時(shí)有 jr. 或 sr.,之前的逗點(diǎn)是隨你喜歡的,以下都是正確,不 要笑人:michael j. smith, jr. michael j. smith sr.6. 外國(guó)國(guó)名盡量用大寫(xiě).是為尊重,也方便郵差叔叔.7.127 ninth avenue, north127 e. 15 street5 park avenueone wingren plaza556

8、- 91 street三、其他內(nèi)容從問(wèn)候開(kāi)始用問(wèn)候語(yǔ)開(kāi)始郵件內(nèi)容非常重要，例如dear lillian,。根據(jù)你與收件人的 關(guān)系親近與否，你可能選擇使用他們的姓氏來(lái)稱(chēng)呼他們而不是直呼其名，例如 dear mrs. price,。如果關(guān)系比較親密的話，你就可以說(shuō)，hi kelly,如果你 和公司聯(lián)系，而不是個(gè)人，你就可以寫(xiě)to whom it may concern:感謝收件人如果你在回復(fù)客戶(hù)的詢(xún)問(wèn)，你應(yīng)該以感謝開(kāi)頭。例如，如果有客戶(hù)想了解你的 公司，你就可以說(shuō)，thank you for contacting abc pany.如果此人已經(jīng)回復(fù)過(guò)你的一封郵件了，那就一定要說(shuō)，thank you

9、 for your prompt reply.或是 thanks for getting back to me.如果你可以找到任何機(jī)會(huì)那一定要謝謝收信人。 這樣對(duì)方就會(huì)感到比較舒服，而且顯得更禮貌。表明你的意圖然后，如果是你主動(dòng)寫(xiě)電子郵件給別人的話，那就不可能再寫(xiě)什么感謝的字句 了。那就以你寫(xiě)此郵件的目的開(kāi)頭。例如，i am writing to enquire about 或是i am writing in reference to 在電子郵件開(kāi)頭澄清你的來(lái)意非常重要，這樣才能更好的引出郵件的主要內(nèi)容。 記得要注意語(yǔ)法，拼寫(xiě)和標(biāo)點(diǎn)符號(hào)，保持句子簡(jiǎn)短明了并句意前后一致。結(jié)束語(yǔ)在你結(jié)束郵件之前，再次感謝收信人并加上些禮貌語(yǔ)結(jié)尾。你可以thank you for your patience and cooperation.或thank you for your consideration. 開(kāi)始接著寫(xiě)，if you have any questions or concerns, dont hesitate to let me know. 及i look forward to hearing from you.結(jié)束最后是寫(xiě)上合適的結(jié)尾并附上你的