ppt設(shè)計(jì)powerpointtipsandricks

1、 powerpoint tips & tricks tutorial april 20092forewordgoal is just to share powerpoint tips & tricks you can agree or disagree with some statements its just a toolbox powerpoint is just a tool. if content is not good, it cannot helpobjective is just to help you to spend less time on layout &

2、amp; more on content make better presentations6s approach is just my own proposalunrestrictedcomments are welcome ! jean-luc see powerpoint 100 pictures &powerpoint 50 templatescomments are welcome ! jean-luc 4part 1tips & tricks5notareslidesfunny!next6table of content12345before you start c

3、ustomize your toolbar, activate snap object to grid & ruler, useful short-keys, speedbuilding blocks colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsslide design components, slide limits, titles, slide, body, simplicity, layoutcontent scope,

4、audience, schedule, structure, visualize presentation, story, 6smore tips advanced tips, templates6712345before you start customize your toolbar, activate snap object to grid & ruler, useful short-keys, speedbuilding blocks colors, black-white, fonts, lines, shapes, alignments, pictures, clip-ar

5、ts, tables, charts, animationsslide design components, slide limits, titles, slide, body, simplicity, layoutcontent scope, audience, schedule, structure, visualize presentation, story, 6smore tips advanced tips, templates78switch toedit view(esc)9make this figure in 30 secuse shapes here-underto mak

6、e the figure910analsis of your resultsthis can be done in 2 seconds11customize the format toolbarno need for additional new commands in toolbar12customize the drawing toolbarno need for additional new commands in toolbar13activate snap objects to grid always activate this feature !spacing can be 0,0

7、83 inches 0,079 inches 1314activate ruler always activate this feature !1415useful short-keys ctrl a ctrl c ctrl v ctrl z ctrl y ctrl s esc fnprt sc f2 select all copy paste undo re-do save select text escape print screen shift enter line break1516make this figure in 2 minx 111617select all figures

8、& rotate left18center this figure horizontally in 10 pt2. select graph in excel3. press shift & select copy picture in edit menu4. use standard parameters by default5. go to powerpoint6. paste graph (ctrl+v)insert excel charts in powerpoint23442need to insert 1 excel chart in powerpoint ?not

9、 enough space on the slide, isnt it ?43so youve just re-sized the chartsare you sure its still possible to read them ?chart0246810row 1row 2row 3row 4row 5row 6row 7row 8row 9row.44prefer to adapt size in excel (with font size 10 !)45go to next slide& press enter after a few seconds46azertfghjkl

10、mwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxaze

11、rtfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertuipqsdfghjklmwxcvszaazertghjklmwxcvb/szaazertyuiopqsdfghjklmwxcvbn?./saaze

12、rtuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertyuqsdfghjklmwxc?zaazertyuiopfghjklmwxcvbn?./szazertyuiopfghjklmwxcvbn?./szazertyuiopqsdghjklmwxcvaazertyuiopfghjklmwxcvbnaazertyuqsdfghjklmwxcvbn?aazertiopqsdfgxcvbn?./szazertyfg

13、hjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyuiopqsdfghjklaazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwx

14、n?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertuiopqsdghjklmwxcaazerqsdghjklmwxcvbn?./szaazertyfghjklmw./szaazertyuiopqsdfghjklmwxcvbn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyuiopqsdfghjklmwxazertyuiopqsdfghjklmwxczaaze

15、rtyuiopqsdfghjklmwxcv?./szaazertyuiopqs./szaazertyuiopqsdfghjklmwxcvaazertyuiopqsdfghjklmwxcvbn?/szaazertyuiopqsdfghjazertyuiopqsdfghjklmaazertyuiopqsdfghjklmwbn?./szaazertyuiopqsbn?./szazertyuiopqsdfghjklmwa just avoid animations ! 47why not to use animations ?1. animations = lot of time unless goo

16、d powerpoint skills2. animations = problems with mouse during presentation (murphys law i)3. animations = pc & mouse far from you during presentation (murphys law ii)4. animations = show, not factsavoid animations when possible !4812345before you start customize your toolbar, activate snap objec

17、t to grid & ruler, useful short-keys, speedbuilding blocks colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsslide design components, slide limits, titles, slide, body, simplicity, layoutcontent scope, audience, schedule, structure, visualize p

18、resentation, story, 6smore tips advanced tips, templates4849slide componentsfooterslide numbertry to align title & body textsalways include slide # & confidentiality level for internal ppt(exception : no slide # on title slides)50respect slide limitsnonononoyesyes51avoid titles having more t

19、han 1 line because its difficult to read them & because it will break the uniformity of your presentation5252only exception = titles + sub-titles(no majuscule for titles & majuscule for sub-titles)titles & sub-titles sub-title = summary of slide in 1 sentence53always use same font size &

20、amp; type for titles54slide title must reflect slide content !always check that slide title really reflects slide content !55make your own bodywhen you creare a new slide create your own boby = rectangle with following attibutes colors & lines color = nofill line = no line text box text anchor p

21、oint = top internal margins (left, right, top, bottom) = 0,1 or 0,05 word wrap text in autoshape checked no other option checked adapt margins !never use standard title and text template56bodyavoid very long text in the body of your presentation especially if it will be projected to a large audience

22、. use increase paragraph spacing command to make the text more readable. be sure to adapt the text indentation when you go to a new line. text must always be aligned. be as simple as possible.avoid very long text in the body of your presentation especially if it will be projected to a large audience

23、. use increase paragraph spacing command to make the text more readable. be sure to adapt the text indentation when you go to a new line. text must always be aligned. be as simple as possible avoid very long text use to make text more readable text must always be aligned be as simple as possible57si

24、mplicity the goals of this project if to identify the possible areas of improvement for the development of a new approach for the definition and the revision of the new processes that will be launched in the future and to define the impacts of this new approach on the current structure of our compan

25、y.goals identify improvements for definition & revision of new processes define impacts on current company structurekeep it simple ! be as simple as possible : go directly to the point avoid articles (the, a, ) ; use & instead of and never 2 lines in one paragraph (except for executive summa

26、ry)2nd s58always check if slide is readable when printedremember this ?people usually print (business)presentations59find at least 7 mistakes in this slidetexttexttexttexttextany text any text any text any text any text any text any text any text any text any text any text any text any text any text

27、 any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any

28、text any textany text any text any text any text any text any text any text any text60find at least 7 mistakes in this slidetexttexttexttexttextany text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any

29、 text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text

30、any text any text any text any text any text any text2. different spacing1. font standard font3. slide limitsnot respected5. white bullet4. text not aligned6. shape not resized7. text in bold, italic, not standard font, same color as in other shapes, 2 lines, 61 you want a cool slide layout ?62layou

31、t cool layout but few colors available for text63layoutprefer white backgrounds(easier, less ink & less money spent when printed)6412345before you start customize your toolbar, activate snap object to grid & ruler, useful short-keys, speedbuilding blocks colors, black-white, fonts, lines, sh

32、apes, alignments, pictures, clip-arts, tables, charts, animationsslide design components, slide limits, titles, slide, body, simplicity, layoutcontent scope, audience, schedule, structure, visualize presentation, story, 6smore tips advanced tips, templates6465 100 50 10 10 30min15 / 20 min10 min5 mi

33、nstorystandarddetailsfacts &figuresshow#attendeesmediaaudiencecontenttiming+=publiccustomersenior mgt.middle mgt.employeesvisionstrategy /positioningproductpresentationtechnical /financialsstatusreportthink about scope of presentation !3rd s66audienceadaptto audience !67schedule4th s5 min10 min1

34、5 min20 min1h30 min 3 slides 5 slides 7 slides 10 slides 15 slides 25 slidesalways respect timing !68structureits easy1 slide = 1 idea(if you cant summarize slide in one sentence, slide is too complex)5th s69visualize presentation 1. take a a4 sheet of paper 2. draw 10 rectangles (= if 10 slides) 3.

35、 write 1. introduction in 1st rectangle 4. write 10 conclusions in last rectangle 5. write just one idea on remaining slides 6. make a story with coherent story line110introductionconclusionsalways visualize your presentation70storya presentation is a storyyou have to make a scenario with1. strong s

36、tart (attract attention)2. coherent story line (no flash-back)3. action ! (keep public awake)4. suspense & surprises (retain interest) 5. happy end ! (of course)good presentation needs good story6th s716s powerpoint summaryspeed customized toolbar & short-keyssimplicity simplify everythingsc

37、ope think about context schedule always respect timingstructure 1 slide = 1 ideastory make your scenario7212345before you start customize your toolbar, activate snap object to grid & ruler, useful short-keys, speedbuilding blocks colors, black-white, fonts, lines, shapes, alignments, pictures, c

38、lip-arts, tables, charts, animationsslide design components, slide limits, titles, slide, body, simplicity, layoutcontent scope, audience, timing,structure, visualize presentation, story, 6smore tips advanced tips, templates7273how to recover a color if youre lucky ?solution #1 (= when youre lucky)

39、1. select a figure having the color you want 2. check if color in fill color palette 3. if color is in fill color palette, just select the color74solution #2 (= when youre not lucky) 1. select a figure having the color you want 2. check if color in fill color palette 3. if color is not in fill color

40、 palette, click on more fill color 4. double click on new. now the color is in fill color palettehow to recover a color if youre not lucky ?75whats the difference between these figures ?76color & transparency color = transparency =70% color = transparency = 0%77transparencytransparency allows ni

41、ce effects when correctly usedbut most of the time transparency = bad surprise when presentation is printed you can make the same effect with standard colors78colors effectscolors effects are cool but usually colors effects take lots of time bad surprise when presentation is printed79shadows stylesn

42、oshadowshadowstyle 14shadowstyle 17 dont use other shadows styles use same shadow style in entire presentation80smooth slides transitionsuse same alignment for body vs. title in all slidesnot ok !81make this figure in 5 min55tip : use excel82make this figure in 5 mintip : use paintany spacing83templ

43、ate : table of content12345chapter 1 title description of chapter 1chapter 2 title description of chapter 2chapter 3 title description of chapter 3chapter 4 title description of chapter 4chapter 5 title description of chapter 584template : table of contentchapter 1 titlechapter 2 titlechapter 3 titl

44、echapter 4 titlechapter 5 title8585unrestrictedtemplate : action plandomain 1domain 2domain 3domain 4 action 1 action 2 action 3 action 4 action 1 action 2 action 3 action 4 action 1 action 2 action 3 action 4 action 1 action 2 action 3 action 48686unrestrictedtemplate : action planowneraction plant

45、imingissuedomaindomaindescription issuejl niezetteaction plan descriptiondd/mm/yydomaindescription issuejl niezetteaction plan descriptiondd/mm/yydomaindescription issuejl niezetteaction plan descriptiondd/mm/yydomaindescription issuejl niezetteaction plan descriptiondd/mm/yydomaindescription issuej

46、l niezetteaction plan descriptiondd/mm/yy8787unrestrictedtemplate : planningjfmamjjasodndomain 1domain 2domain 3dd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm

47、: action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descr

48、iptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action description8888unrestricteddomain 2domain 3domain 1template : planningdd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiond

49、d/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action

50、descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptiondd/mm : action descriptionjfmamjjasond8989unrestrictedtemplate : planningq4q3q2q1action 1action 2action 3action 4action 5action 6action 7action 890template : 10 slides for senior managementstructure- title- executive summary- agenda scope status issue(s) solution