我想訂一間可以容納個(gè)人的會(huì)議室

1、Item 5 Preparation for a MeetingTask 1 Venue ReservationHow to choose a venueTo make an on-site inspectionTo make a venue reservation1. How to choose a venueLead-in:A successful exhibition will always lead to a great progress for a companys business. This is the reason why exhibitions are getting mo

2、re and more popular and important in our society. If you are an organizer of a famous company, how would you prepare for an exhibition and what would be the first thing for you to consider?The site selection process involves eight basic steps: Identify the meeting objectivesGather historic dataDeter

3、mine physical requirementsConsider attendees interest and expectationsSelect an area and type of facilityPrepare meeting specifications and a request for proposalReview and evaluate sites Select siteTo make a checklist before choosing a venue, such as:Where are the buyers?What date is the venue avai

4、lable?What the facilities can you use in the venue?How convenient is the transportation?3. To make an on-site inspectionLead-in:Site inspections offer the opportunity to walk through a property and examine it for cleanliness and upkeep. This is your chance to meet the property managers, see the staf

5、f in action, and get a feel for the ambiance of the facility. You will want to measure those special qualities that cannot be shown on floor plans or brochures. Are rooms bright or dim, noisy orquiet, warm or cold, fresh smelling or musty? Are stff polite, friendly, well-groomed and courteous? Can y

6、ou move easily and comfortably from room to room? These are the kinds of characteristics that can be measured only by a site inspection.Role playSituation: A coordinator of the vonvention is inspecting your convention center. You, who are the manager of the conventions center, accompany him with the

7、 inspection tour and try your best to answer all the questions safisfactorily and leave him a good impression.3. To make a venue reservationFirst Option will need the following information when you make your enquiry: Type of event(meeting, training seminar, workshop or conference) Number of syndicat

8、e rooms requiredNumber of meeting rooms requiredLayout of rooms Audio-visual requirementsAny special dietary requirementsInspection visit required-yes or no Useful Sentences:1) Do you have one convention room for 20 persons? 我想訂一間可以容納20個(gè)人的會(huì)議室，行嗎？2) What size of conference room do you have in mind? 您

9、想要訂多大的會(huì)議室？3) May I know the time and date? 請(qǐng)問您要訂哪一天、什么時(shí)間的會(huì)議室？4) which seating style would you prefer? 您想如何安排座位？5) What is the Charge? 費(fèi)用是多少？6)What facilities do you offer with the room? 這間房還有什么設(shè)施？7) Conference fees include documentation, lunch and refreshments where applicable. 會(huì)議費(fèi)用包括文件資料費(fèi)、午餐與茶點(diǎn)費(fèi)。 8

10、) We need a deposit of 50% at the time of reservation. The remaining 50% will be collected by the date of event. 預(yù)訂的時(shí)候我們需要收取您50%的訂金，其余的50%將在活動(dòng)當(dāng)日收取。9) If we cant accept the reservation, we will refund your deposit within 5 working days. 如果我們無法接受您的預(yù)訂，我們將在5個(gè)工作日內(nèi)退還您的押金。10) I cant decide now. Can you fax

11、 me the floor plan with more detailed descriptions? 我現(xiàn)在很難決定。你能不能給我傳真一份樓層平面圖和更詳細(xì)的描述？11) This is the busiest season. Im very sorry, but could you call us again later this week? We may have some cancellations. 現(xiàn)在是旺季，非常抱歉，不過能不能請(qǐng)您這個(gè)周末再打電話過來呢？可能會(huì)有人取消預(yù)訂。12) Your reservation is confirmed. 您的預(yù)訂已被確認(rèn)。13) I may

12、 register you on the phone. 我可以幫您在電話里注冊(cè)。14) Thanks. Ill send you a letter to confirm your reservation soon. Anything else we can do for you? 謝謝。我很快會(huì)發(fā)一份預(yù)訂確認(rèn)信給您。還有什么我能為您效勞的嗎？Role Play:Situation: You are a booking clerk in Guangzhou International Center. A meeting planner wants to book a conference a t your property, and you have to make s