國際會議交流英語博士會議Unit2分析課件

1、國際會議交流英語博士會議Unit2分析國際會議交流英語博士會議Unit2分析Topical HighlightsPre-conference Correspondence: whom to correspond with, what to correspond about, and how to correspond Issues for Correspondence: letters for inquiry, letters for invitation, letters for acceptance of invitation, letters for declination of inv

2、itation, etc, Topical HighlightsPre-confereFinancial Application: possible sources for financial support, tactics of writing letters applying for financial aidCover Letters: pre-print intention, revision requirement, presentation mode, delayed submission, photo delivery, etc.Post-conference Correspo

3、ndence: letter of thanks, etc.Financial Application: possiblTheme Presentation1. Pre-conference Correspondence1) Whom to Correspond withBefore a conference, whom to correspond with is dependent upon the purpose and content of correspondence. Theme Presentation1. Pre-conf2) What to Correspond about ,

4、Pre-/post-conference correspondence may vary greatly in terms of their contents. The usual contents of the correspondence are, however, not beyond the scope of making inquiries, explaining reasons, specifying requests, seeking possibilities, and the like.2) What to Correspond about ,3) How to Corres

5、pondThere are many ways for pre-/post-conference correspondence. Among various kinds of correspondence channels available, from telephone calls to E-mails, letter writing still remains essential and effective.3) How to CorrespondThere are2. Issues for CorrespondenceThe general principles for confere

6、nce letter writing can be summed up as the 5 Cs: clearness, conciseness, correctness, courtesy, and customariness.2. Issues for CorrespondenceT1) Letters for InquiryTo get information about a conference, or to know what one particularly wants to know, the potential participant may write a letter for

7、 inquiry. Letters for inquiry usually contain the following elements: the formal name of the conference (or the information source); the specific inquires or requests; and the closing of the letter.1) Letters for InquiryTo get 2-I A letter of inquiry for the deadline of submissionDear Professor Smit

8、h, I am the Deputy Director of the Zhong-yuan Institute of Acoustics in Zhengzhou, China. Since we have been undertaking researches on underwater imaging and ultrasonic non-destructive testing for many years, we are very much interested in attending the Twelfth International Symposium on Acoustical

9、Imaging,2 which is to be held in London, dated 5 11th July, this year. We should be very much obliged if you could kindly give us information on the deadline for the submission of abstracts, papers, and other written materials. I am looking forward to hearing from you soon. Sincerely yours, (signatu

10、re) printed name 2-I A letter of inquiry for tex. 2-2 A letter of, inquiry for meeting information detailsDear Mr. Jannotta, I have learned from Progress in Physics, No.12, 1997 that the International Conference on Thermodynamics will be held in Sydney, Australia, from December 4 to 12,1999.1 would

11、appreciate receiving the call for papers, circulars and other details of the conference. I thank you in anticipation of an early reply. Yours sincerely, (signature) printed nameex. 2-2 A letter of, inquiry 2) Letters for InvitationA letter inviting someone to attend a conference should be written wi

12、th warmth and courtesy. The inviters purpose, the status of the invitee, the specific arrangement of the conference, etc. should be clearly stated in the letter.2) Letters for InvitationA leDear Professor Wang, On behalf of the Ohio State University and the IEEE Computer Society, I am very pleased t

13、o invite you to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from August 25 to August 28, 1998. You are an internationally acclaimed scholar and educator. Your participation will be among the highlights of the

14、 conference. We sincerely hope that you can accept our invitation. As you know, this is the 10th anniversary of the First Conference on Parallel Data Processing and we plan to make it a truly international meeting. We have accepted many papers from several foreign countries, including two from your

15、country. We enclose a copy of the advance program 4 of the conference. If you can come, please let us know as soon as possible, since we have to prepare the final program soon. We look forward to your acceptance. Sincerely yours, (signature) printed name and titleDear Professor Wang,3) Letters for A

16、cceptance of InvitationWhether or not the invitation is accepted, the invitee should give timely response, so that the inviter can go on with further arrangements.3) Letters for Acceptance of IA letter of acceptance for invitation usually includes the following:Restating the main content of the invi

17、tation, and expressing thanks to the inviter;Expressing acceptance of the invitation, including the invitees personal plans;Expressing good wishes for the conference. The following is a sample letter of acceptance.A letter of acceptance for invDear Dr. Jef Verschueren, I have received your letter da

18、ted November 15,1997, inviting me to attend the 6th International Conference on Pragmatics to be held in Reims, France, July 19 22,199.8. Thank you for your kind invitation. I am pleased to accept your invitation and will send my paper entitled Pragmatic Features on International Academic Conference

19、s to the Paper Committee before the required date. Thank you once again for your kind invitation and for your effort in making the conference a successful one. I am looking forward to meeting you soon in Reims. Faithfully yours, (signature) printed nameDear Dr. Jef Verschueren,4) Letters for Declina

20、tion of InvitationIf an invitation can not be accepted due to certain reason, a letter of declination should be sent in due time. A letter of this kind usually should include: Expressing thanks for the inviters kind invitation; Specifying the causes for the unable attendance, and expressing regret;

21、Extending best wishes or regards to the inviter. 4) Letters for Declination of Dear Professor McCardell, Many thanks for your letter dated the 15th of November, 1997, inviting me to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Be

22、llaire, Michigan, from August 25 to 28, 1998. Much to my regret, I shall not be able to honor the invitation because I have been suffering from ill health since this summer. I am firmly advised that it would be unwise to undertake any ; distant travel in the near future. I feel very sorry to miss th

23、e opportunity of meeting you and many of other colleagues in the field of computer science. I wish the conference a complete success. Respectfully yours, (signature) printed nameDear Professor McCardell,3. Financial Application1) Possible Sources for Financial Support(1) Financial Assistance by the

24、ConferenceSince almost all conferences will have channels raising funds for operation, participants may be provided with an opportunity of applying for certain financial assistance from the conference. 3. Financial Application1) Po(2) Financial Assistance by International OrganizationsMany internati

25、onal organizations, including those of the United Nations and its special agencies, regional set-ups, and other multi-national bodies, are very important channels for applying for financial aid. (2) Financial Assistance by In(3) Financial Assistance by Learned SocietiesMany research institutes, acad

26、emic associations and societies provide financial aid of various kinds for foreign applicants. (3) Financial Assistance by (4) Financial Assistance by Other FoundationsMany foundations and private bodies are also the channels for financial assistance. (4) Financial Assistance by Ot2) Tactics of Writ

27、ing Letters Applying for Financial AidGenerally speaking, a letter of application for financial aid should include the name of the meeting, the special reasons for application, and the specific requests.2) Tactics of Writing Letters (1) Direct StatementBy direct statement, it is meant that the appli

28、cant shows his/her intention of applying, for financial assistance in a straightforward way. For example (Inside address complimentary close and signature are all omitted):(1) Direct StatementBy direct Dear Dr. Glatzer,Thank you for your letter dated Feb. 10, 1998. Im writing to you about the applic

29、ation for my travel support to attend the conference on . (Omitted)Dear Dr. Glatzer,(2) FlanK InquiryInstead of straightforwardness, flank inquiry means that the applicant expresses his/her inquiry by understatement or indirectness. (2) FlanK InquiryInstead of sDear Professor Barrymore, I have recei

30、ved an invitation to attend the conference on . but my participation is hindered by some financial reasons. Im trying to get fund for the attendance from different channels, and .Dear Professor Barrymore,(3) Citation of Others InformationBy the citation of others information, it is meant that when w

31、riting to apply for financial assistance, the applicant may mention the specific information provider or quote the recommendation or suggestion (if any) to serve the specific purpose. For example:(3) Citation of Others InformDear Dr. Locksmith, I have learned from Professor Helps that representative

32、s from developing countries will be financially supported for the attendance according to circumstances. Would you please send us two copies of application forms at your earliest convenience?Dear Dr. Locksmith,(4) By Writing a PostscriptWriting a postscript in the letter for application suggests tha

33、t the applicant has adopted a tactful layout intentionally to make his/her financial requests. For Example:Dear Dr. Cooper, .(The main body of the letter: omitted) P. S. Besides the forms you mail to me to be filled out for the conference, are there any other forms to apply for reduction or exemptio

34、n of the registration fee?(4) By Writing a Postscript4. Cover LettersA cover letter is usually enclosed when the potential conference-goer submits his/ her paper to the conference. This kind of letter should be brief, usually just a few sentences. 4. Cover LettersA cover letteDear Dr. Lauinger, Encl

35、osed herewith is the full text of my paper entitled . It is expected that it may be included in the preprint. Sincerely yours, (signature) printed nameDear Dr. Lauinger,Dear Professor Linder, Enclosed herewith are the full texts of my two papers, two copies for each. As indicated in the papers, the one entitled . is preferred as the one to be orally presented at the panel meeting, while the other as the one to be displayed in the poster sessions. The arrangement of the displays including graphs, data, pictures, etc. is shown on the attached sketch-map, which covers an area of