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ThePayEquity
DefinitiveGuide
2023Edition
Introduction
Overthelastseveralyears,federalandstateauthoritieshaveenactedlegislationaimedatcombatingthegenderwagegap.Thecomplexitiesforcomplyingwithevolvingpayequityrequirementsgrowbytheday.Tohelpemployersachievesocialgoodandinturnpromotemorediverse,equitable,andinclusivework-forces,wecreatedthePayEquityDefinitiveGuide.
Inthisguideyouwillfindacomprehensivereviewofallofthecurrentandforthcomingpayequitylawsaroundtheworld.
Includedinthisresourceare:
1.Specificpayequityprovisionsthatemployersmustcomplywithacrossall50statesandtheEuropeanUnion,aswellasselectpayequitylawsabroad
2.Thespecificcriteriaprotectingemployeesindifferentjurisdictions
3.Thetypesofworkthatmustbecomparedbetweenemployeeswhendefiningequalpay
4.Salaryhistorybanslistedandanyassociatednuances
5.Anyotherpayequity-relatedobligations
Thisguideprovidesasummarizedlistofallthedifferentpayequitylawsinplace,inalphabeticalorder,aswellasaheatmapthatoutlineswherethemoststringentpayequitylawsaresurfacing.
Inadditiontocoveringthedifferentequalpayrequirementscurrentlyenactedaroundtheworld,thisguideprovidesyouwithstepsforperformingapayequityaudit--anecessarytoolforaddressingpaydis-paritiesandinsomelocations,aresourceforprovidingsafeguardsfromequalpayclaimsandlegalaction.
Navigatingtheevolvingpayequitylandscapeiscomplexandever-changing.Wecreatedthisguidetohelpemployersthatoperateindifferentjurisdictionsaroundtheworldcomplywiththegrowingpayequitylaws.
?2023Trusaic|UpdatedApril20232
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TableofContents
Introduction
...................................................................................................................................................................................................2
PayEquityHeatMaps
GlobalPayEquityHeatMap
7
EuropeanUnionPayEquityHeatMap
8
OtherInternationalPayEquityHeatMap 9
UnitedStatesPayEquityHeatMap
10
EuropeanUnionPayEquityLaws
9
GeneralEU
11
Austria
13
Belgium 14
Bulgaria 14
Croatia 14
Cyprus 15
CzechRepublic 15
Denmark 15
Estonia 16
Finland 16
France
17
Germany 18
Greece 18
Hungary 19
Ireland 19
Italy 20
Latvia 20
Lithuania 20
Luxembourg 21
Malta 21
Netherlands 22
Poland 22
Portugal 23
Romania 23
Slovakia 24
Slovenia 24
Spain
25
Sweden
26
?2023Trusaic|UpdatedApril2023
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Other
InternationalPayEquityLaws 27
Afghanistan 27
Algeria 27
Angola 27
Argentina 27
Australia 28
Bangladesh 28
Belarus
29
Benin
29
Bolivia
29
Brazil
29
Burundi
29
Cameroon
29
Cambodia
30
Canada
31
Chad 32
Chile 32
China 32
Columbia 32
CoteD’Ivorie 32
Cuba 32
DemocraticRepublicofCongo 32
DominicanRepublic 33
Ecuador 33
Egypt 33
Ethiopia 33
Ghana 33
Guinea 33
HongKong 34
Iceland 34
India 35
Israel 36
Japan 37
Jordan 37
Kenya 37
Mexico 37
Myanmar 38
Norway 38
Philippines 39
Russia 39
Singapore 39
SouthAfrica 40
?2023Trusaic|UpdatedApril2023
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SouthKorea 41
Switzerland 41
Taiwan 41
Ukraine 42
UnitedArabEmirates(UAE) 42
UnitedKingdom 42
USFederalStandard 44
UnitedStatesofAmericaand50StatePayEquityLawsBreakdown
45
Alabama
45
Alaska
45
Arizona 46
Arkansas 46
California 47
Colorado 47
Connecticut 48
DistrictofColumbia 48
Delaware 49
Florida 49
Georgia 50
Hawaii 51
Idaho 51
Illinois 52
Indiana 52
Iowa 52
Kansas 53
Kentucky 53
Louisiana 54
Maine 54
Maryland 55
Massachusetts 55
Michigan 56
Minnesota 56
Mississippi 57
Missouri 57
Montana 58
Nebraska 58
Nevada 59
NewHampshire 59
NewJersey 60
NewMexico 60
?2023Trusaic|UpdatedApril2023
5
WSNCI
TOC
NewYork 61
NorthCarolina 61
NorthDakota 62
Ohio 62
Oklahoma 63
Oregon 63
Pennsylvania 64
PuertoRico 64
RhodeIsland 65
SouthCarolina 66
SouthDakota 66
Tennessee 67
Texas 67
Utah 68
Vermont 68
Virginia 69
Washington 69
WestVirginia 70
Wisconsin 70
Wyoming 71
10StepstoConductingaPayEquityAudit
72
PayParity?isKeytoAchievingPayEquity
74
?2023Trusaic|UpdatedApril20236
TOC
GlobalPayEquityHeatMap
Themapbelowprovidesaglobalviewwithcolor-codedhighlightstoindicatethevaryinglevelsof
significanceofevolvingpayequitylaws.Localitiesmarkedas"high"havemorestringentpayequityrequirementsthanthosemarkedasmediumorlow.
Key
Low
Medium
High
75
62
69
42
34
17
57
33
275150
44745638598
64
9522672
75
35706564161
23
4613
67
47
68
60
20
25
1
5339
45
48
2
3173
7
71
43
54
5540
29
24
75
58
18
16
32
37
2236
21
1015
30
63
49
28
14
12
3
11
19
5
66
4
■1
Afghanistan
■17
Canada
■32
Ethiopia
■48
Jordan
■64
Slovakia
■2
Algeria
■18
Chad
■33
Estonia
■49
Kenya
■65
Slovenia
■3
Angola
■19
Chile
■34
Finland
■50
Latvia
■66
SouthAfrica
■4
Argentina
■20
China
■35
France
■51
Lithuania
■67
SouthKorea
■5
Australia
■21
Colombia
■36
Ghana
■52
Luxembourg
■68
Spain
■6
Austria
■22
CoteD’Ivorie
■37
Guinea
■53
Malta
■69
Sweden
■7
Bangladesh
■23
Croatia
■38
Germany
■54
Mexico
■70
Switzerland
■8
Belarus
■24
Cuba
■39
Greece
■55
Myanmar
■71
Taiwan
■9
Belgium
■25
Cyprus
■40
HongKong
■56
Netherlands
■72
Ukraine
■10
Benin
■26
CzechRepublic
■41
Hungary
■57
Norway
■73
UnitedArab
■11
Bolivia
■27
Denmark
■42
Iceland
■58
Philippines
Emirates(UAE)
■12
Brazil
■28
DemocraticRepublic
■43
India
■59
Poland
■74
UnitedKingdom
■13
Bulgaria
ofCongo
■44
Ireland
■60
Portugal
(UK)
■14
Burundi
■29
DominicanRepublic
■45
Israel
■61
Romania
■75
UnitedStates
■15
Cameroon
■30
Ecuador
■46
Italy
■62
Russia
ofAmerica
■16
Cambodia
■31
Egypt
■47
Japan
■63
Singapore
?2023Trusaic|UpdatedApril20237
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TOC
EuropeanUnionPayEquityHeatMap
ThemapbelowdisplaystheEuropeanUnion,withcolor-codedhighlightstoindicatethevaryinglevelsofsignificanceoftheirevolvingpayequitylaws.
Key
Low
Medium
High
9
27
8
16
7
17
14
21
20
11
2
6
18
24
1
13
25
10
23
4
3
15
22
26
12
19
5
■
1Austria
■7
Denmark
■13
Hungary
■19
Malta
■25
Slovenia
■
2Belgium
■8
Estonia
■14
Ireland
■20
Netherlands
■26
Spain
■
3Bulgaria
■9
Finland
■15
Italy
■21
Poland
■27
Sweden
■
4Croatia
■10
France
■16
Latvia
■22
Portugal
■
5Cyprus
■11
Germany
■17
Lithuania
■23
Romania
■
6CzechRepublic
■12
Greece
■18
Luxembourg
■24
Slovakia
?2023Trusaic|UpdatedApril20238
TOC
OtherInternationalPayEquityHeatMap
Themapbelowshowsothernationscolor-codedtohighlightthevaryinglevelsofsignificanceoftheirevolvingpayequitylaws.
Key
Low
Medium
High
39
29
37
14
49
7
47
43
4232
17
31
1
33
2
35
24
4830
44
20
36
28
6
22
15
13
38
25
34
8
19
27
12
26
18
40
21
23
11
3
10
9
5
16
41
4
■1
Afghanistan
■11
Burundi
■21
DemocraticRepublic
■30
India
■40
Singapore
■2
Algeria
■12
Cameroon
ofCongo
■31
Israel
■41
SouthAfrica
■3
Angola
■13
Cambodia
■22
DominicanRepublic
■32
Japan
■42
SouthKorea
■4
Argentina
■14
Canada
■23
Ecuador
■33
Jordan
■43
Switzerland
■5
Australia
■15
Chad
■24
Egypt
■34
Kenya
■44
Taiwan
■6
Bangladesh
■16
Chile
■25
Ethiopia
■35
Mexico
■47
Ukraine
■7
Belarus
■17
China
■26
Ghana
■36
Myanmar
■48
UnitedArab
■8
Benin
■18
Colombia
■27
Guinea
■37
Norway
Emirates(UAE)
■9
Bolivia
■19
CoteD’Ivorie
■28
HongKong
■38
Philippines
■49
UnitedKingdom
■10
Brazil
■20
Cuba
■29
Iceland
■39
Russia
(UK)
?2023Trusaic|UpdatedApril20239
WI
ID
IL
RI
IN
IA
TOC
UnitedStatesPayEquityHeatMap
ThemapbelowshowstheUnitedStates,withcolor-codedhighlightstoemphasizethevaryinglevelsofsignificanceofevolvingpayequitylaws.
Key
Low
Medium
High
FL
?2023Trusaic|UpdatedApril202310
TOC
EuropeanUnionPayEquityLaws
WhoisProtected?
Gender
EmployeeSizeThreshold?
Greaterthan10employees1
GENERALEU
EUHIGH
Lawcitationforpayequityauditing/diversity/reporting:
CorporateSustainabilityReportingDirective(“CSRD”).SeeCSRDDirective2021/0104
Note:allEUMemberStateswillberequiredtopassimplementinglegislationfortheCSRD.ItremainstobedeterminedinwhatmannerthiswillaffectlawsinEUjurisdictionsthathavealreadyimplementedareportingrequirement.Assuch,thosejurisdictionsarelistedseparatelyintheGuide.
Natureofobligation:Paydata/gapreporting:
Yes.TheCSRDwillrequireanannualSustainabilityReport.2Withinthatreport,theemployermustreporttheBasicSalaryandRemunerationRatio
(orAnnualTotalCompensationRatio)betweenmaleandfemaleemployees.BasicSalaryandRemunerationincludes:(1)basesalary,(2)othercash
compensation(cashallowances,bonuses,commissions,profit-sharing,othervariablepayments),(3)longtermincentives(equity-basedcompensation).BasicSalaryandRemunerationRatioreportingformatdependsonsize:
?Employerswithlessthan50employeescanreportthecompensationratiobasedontotalemployedmaleandfemaleemployees.
?Employerswith50andmoreemployeesarerequiredtobreakdownthereportingintoemployeecategory,including(1)level,and(2)function.
Note:theguidelinesgiveacoupleexamplesoflevel(seniormanagement,middlemanagement)andfunction(technical,administrative,production),butdonotexplicitlydefinetheterms.
Additionally,underthedraftstandards,theemployermustreportthecontextualinformationincludingthemethodologyforcompilingthedata,andinformationthatwouldassistanagencytounderstandthedata(“Explanation”).3
Thereportingobligationwillbephasedinforentitiesbasedonsizeandtype.Thefollowingchartidentifiesthestartofthereportingobligationswiththecorrespondingapplicableentities.
ReportingYear
EntityType
2024AllPublicInterestentitiesthatarealso(a)LargeEUEntityand(b)haveatleast500employees
2025
AllLargeEUEntities(regardlessofwhethertheyarePublicInterest)
2026
AllPublicInterestentitiesthatareeitherSmallorMediumEUEntitie
2027
ThirdCountries
SmallEUEntity:4doesnotmeettwoofthethreefactors:(1)balancesheetdoesexceed€4M,(2)NetTurnover5exceeds€8M,and(3)averagenumberofemployeesexceeds50employees.6
MediumEUEntity:doesnotmeettwoofthethreefactors:(1)balancesheetdoesexceed€20M,(2)NetTurnoverexceeds€40M,and(3)averagenumberofemployeesexceeds250employees.
LargeEUEntity:meetstwoofthethreefactors:(1)balancesheetdoesexceed€20M,(2)NetTurnoverexceeds€40M,and(3)averagenumberofemployeesexceeds250employees.
PublicInterestEUEntity:isanentitythat(a)istradedonasecuritiesexchangedintheEU(i.e.,listedonaEUexchange),(b)creditinstitution,(c)insurancerelatedor(d)otherwisedesignatedas“PublicInterest”byaEUmember.
Third,a“ThirdCountry”isanon-EUentitythathas(a)morethanNetTurnoverof€150MintheEUandoneofthefollowingtwo(1)hasanEU“subsidiaryorbranch”withNetTurnoverofatleast€40M,or(2)LargeorListedEUsubsidiary.
1Reportingobligationvariesbasedonemployersizeandtype.
2PayEquityreportingisonlyonefacetoftheoverallrequirementsoftheSustainabilityReport
3Additionalrequirementspertaintoreportingontheemployer’srelevantpolicies/commitmentstomanagingtheimpactonitsworkforceandrelevantbusinessrisk/opportunitiesissues.
4AMicroEUEntityisnotsubjecttothestandards.AMicroEUEntityisaEUentitythatdoesnotmeettwoofthefollowingthreefactors:(1)balancesheetexceeds€350K,(2)NetTurnoverexceeds€700K,and(3)averagenumberofemployeesexceeds10employees.
5NetTurnover”means“theamountsderivedfromthesaleofproductsandtheprovisionofservicesafterdeductingsalesrebatesandvalueaddedtaxandothertaxesdirectlylinkedtoturnover.”6Amemberstatecanincreasetheseeuroamountsandstillbea“SmallEntity,”buttheycannotexceed€6Mforthebalancesheetand€12MforNetTurnover.
?2023Trusaic|UpdatedApril202311
EuropeanUnionPayEquityLaws,continued
TOC
Natureofobligation:Payequityauditing:
Yes.CSRDrequiresthattheAnnualSustainabilityReportbeauditedbyanIndependentthird-partyaccreditedauditor.ThisauditreportisreferredtoasanAssurance.
TheAssurancecanonlybeconductedbyaStatutoryAuditor,whichisanauditorwithapprovalfromtheapplicablememberstate.SeeEUDirective
2006/43/EC,Article3(1-2).ThebasequalificationsforaStatutoryAuditorareestablishedbyEUDirective2006/43/EC,asamendedbytheCSRD,buteachmemberstatecanaddqualifications.
Initially,CSRDonlyrequiresaLimitedAssuranceastheAssuranceStandard,thespecificsforwhicharetobesetby2026.EFRAGisrequiredtodoareviewby2028todeterminewhethertoshiftfromaLimitedAssurancetoaReasonableAssurancestandard,andifso,whatthatstandardwilllooklike.
LimitedAssurance:theauditoronlyspeakstowhetheritfoundanythingmisstated.Essentiallytheauditorisonlylookingatthereportitselfandmakingsurethatitincludesalltherequiredinformationandthatitisnotinternallyinconsistent.
ReasonableAssurance:ThisisthestandardcurrentlyusedforEUFinancialReporting.Theauditormustpositivelyconcludethatspecificcriteriahavebeenmet(thedetailsforwhichhasnotyetbeensetbyEFRAG).
Note:EUDirective2006/43/ECgovernsthequalificationsandaccreditationofstatutoryauditsandstatutoryauditors,but,eachmemberstatehassignificantleewayinhowtheyimplementthedirective.
Natureofobligation:Payequitycertification:
No.ButcompaniesmustcomplywiththeannualSustainabilityReportingrequirementswhichincludesanindependentaudit.
Natureofobligation:Diversityrequirement:
No.
Enforcementbody:
Tobedeterminedbyeachmemberstate.
Timeframeforobligation:
Annually.
Penaltyfornon-compliance:
Tobedeterminedbyeachmemberstate.
Doesthepublicgetaccesstothereporting/certification/auditing/access?
No.
?2023Trusaic|UpdatedApril202312
TOC
WhoisProtected?
Gender
EmployeeSizeThreshold?
Greaterthan150employees
AUSTRIA
ATHIGH
Lawcitationforpayequityauditing/diversity/reporting:
EqualTreatmentActamendedMarch2011.ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Paydata/gapreporting:
Yes.Reportingrequirementeverytwoyearsshowinggenderpaydifferencesincludingthefollowinginformation:1)numberofmaleandfemaleemployeesandtheirpositionsinsalaryschemesaccordingtocollectivebargainingagreementsorinternalsalaryschemesandtheirseniority;2)averageormedian
malevs.femalesalary;and3)totalremunerationincludingbenefits,paymentsinkind,specialpayments(Christmasandvacationpay)andotherformsof
payment.Theremunerationofpart-timeemployeesisbasedonfull-timeemploymentandtheremunerationofnon-full-yearemployees(e.g.onmaternity
leave)isbasedonanannualsalary.Thereportmustbepreparedinananonymousform(i.e.withoutnames,personalnumbers,etc).Itmustalsonotallowanyconclusionstobedrawnaboutindividuals.Ifapaygapisidentified,thereisnodutytotakestepstoclosethegap.
Natureofobligation:Payequityauditing:
No.
Natureofobligation:Payequitycertification:
No.
Natureofobligation:Diversityrequirement:
No.
Enforcementbody:
LabourCourt.
Timeframeforobligation:
Everytwoyears.
Penaltyfornon-compliance:
Yes.TheworkscouncilorindividualemployeesmaybringaclaimtotheLabourCourtwithinthreeyearsrelatingtotheprovisionofthereport.Employee
representativesandindividualemployeesareobligedtokeepthereportconfidential.Ifanemployeebreachesthedutyofconfidentiality,theemployeecanbefined(uptoEUR360).
Doesthepublicgetaccesstothereporting/certification/auditing/access?
No.Internally-Reporthastobepublishedtotheemployees’representationbodyor,ifnone,bypresentingitinaroomeasilyaccessibletoemployeesfollowedbyanoticecontaininginformationonwheretofindthereport.
?2023Trusaic|UpdatedApril202313
TOC
WhoisProtected?
Gender
EmployeeSizeThreshold?
50ormoreemployees
BELGIUM
BEHIGH
Lawcitationforpayequityauditing/diversity/reporting:
PayGapLawof11April2022;RoyalDecreeof25April2014.ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Paydata/gapreporting:
Yes.50+:Ananalysisreportonthesalarystructuresofemployeeseverytwoyears.Thisanalysisreportshouldenableanassessmenttobemadeasto
whetherthecompanyhasagenderneutralremunerationpolicy.TheanalyticalreportshouldbedraftedonthebasisoftheformsincludedintheRoyal
Decreeof25April2014.Whenemployerhasmorethan100employees,acomprehensivereportmustbeissued,inlinewithatemplateprovidedbythe
laborauthorities.(Whentheemployerhasbetween50and100workers,amoreconcisereportmustbeissued,inlinewithatemplateprovidedbythelaborauthorities).Oncetheanalyticalreporthasbeendraftedandcommunicatedtotheworkscouncil(orinabsencethereof,withthetradeuniondelegation),itisuptotheworkscounciltodecidewhetherornotitisappropriatetodraftanactionplanforensuringaremunerationstructureindependentofgender.Incompanieswhohavetodraftananalyticalreportbutdonothaveaworkscouncil,thisdecisionshouldbetakenbytheuniondelegationinconsultationwiththeemployer.(donotaddressthecourseofactionifuniondelegationandtheemployerdisagree).
Natureofobligation:Payequityauditing:
No.
Natureofobligation:Payequitycertification:
No.
Natureofobligation:Diversityrequirement:
No.
Enforcementbody:
LabourCourt.
Timeframeforobligation:
Everytwoyears.
Penaltyfornon-compliance:
Yes.Anemployerwhofailstodrafttherequiredanalyticalreport,canbeimposedwithasanctionleveltwoundertheSocialCriminalCode(i.e.afineofuptoEUR4.000),tobemultipliedbythenumberofworkersinvolved(subjecttoacapof100workers).Thesamesanctioncanbeimposedonamemberoftheworkscounciloruniondelegationwhoillegallydisclosesthecontentoftheanalyticalreportoutsidethecompany.
Doesthepublicgetaccesstothereporting/certification/auditing/access?
No.Internally-Reporthastobecommunicatedanddiscussedwiththeworkscouncil,orifnone,withthetradeuniondelegation.
BULGARIA
BGLOW
Lawcitationforpayequityauditing/diversity/reporting:
ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Payequityauditing:
SeeGeneralEUobligationsundertheCSRD.
CROATIA
CRLOW
Lawcitationforpayequityauditing/diversity/reporting:
ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Payequityauditing:
SeeGeneralEUobligationsundertheCSRD.
?2023Trusaic|UpdatedApril202314
CYPRUS
TOC
CRLOW
Lawcitationforpayequityauditing/diversity/reporting:
ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Payequityauditing:
SeeGeneralEUobligationsundertheCSRD.
CZECHREPUBLIC
CZLOW
Lawcitationforpayequityauditing/diversity/reporting:
None.ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Payequityauditing:
FuturePossibilities-StateLabourInspectionadoptedactionplan2021withintentiontotaketargetedactiontodecreasethegenderpaygap(willconductatleast48inspectionsin2021).Inaddition,the“22PercenttoEqualityProject,”afive-yearprojectoftheMinistryofLabourandSocialAffairs,willfocusonsolvingtheproblemofunequalpayforwomenandmen.
DENMARK
DKHIGH
EmployeeSizeThreshold?
35orormoreemployees,andatleast10employeesofeachgenderwiththesameworkfunction
WhoisProtected?
Gender
Lawcitationforpayequityauditing/diversity/reporting:
EqualPayAct.ExpectedtopassimplementinglegislationfortheCSRDin2023.
Natureofobligation:Paydata/gapreporting:
Yes.SendinformationregardingpaytoStatisticsDenmark,whothenprovidetheemployerwithgendersegregatedpaystatisticsonceayear.Thestatisticsshowthepercentagedifferencebetweenthesalaryofmenandwomenineachemploymentcategorywithatleast10womenand10men.Byagreement
withemployeerepresentatives,employerscanchoosetomakeastatementonequalpayinsteadofprovidingtheequalpaystatistics.
Thestatementmustcontain:1)adescriptionoffactorsthathaveaninfluenceontheremunerationofmenandwomenatthecompany;2)aplanforhowthecompanyintendstopreventorreducethepaygapbetweenmenandwomen;and3)afollow-upprocedure.Thereisnomandatoryobligationtoclosethegap;however,thestatisticsmaygiveanindicationthattherearegroundsforlegalproceedingsagainsttheemployerforviolationoftheEqualPayAct.
Natureofobligation:Payequityauditing:
No.
Natureofobligation:Payequitycertification:
No.
Natureofobligation:Diversityrequirement:
No.
Enforcementbody:
StatisticsDenmark;TheDanishInstituteofHumanRights;DanishBoardofEqualTreatment:Tofurthertheequaltreatmentofallpeopleregardlessofgender,raceorethnicorigin,anactioncanbebroughtbeforetheDanishBoardofEqualTreatmentbytheDanishInstituteofHumanRights.
Timeframeforobligation:
Annual.
Penaltyfornon-compliance:
Yes.IfanemployerfailstoreporttoStatisticsDenmark,theymustthenproducetheirownstatisticsonequalpay.Ifanemployerfailstocomplywiththeserulestheymayalsobesubjecttoafine.
Doesthepublicgetaccesstothereporting/certification/auditing/access?
No.Internally-reporthastobecommunicatedanddiscussedwiththeworkscouncil,orifnone,withthetradeuniondelegation.
?2023Trusaic|UpdatedApril2023
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