供應商選擇和管理程序-中英文對照

1、供應商選擇和管理程序 - 中英文 對照作者： 日期：Date: May,8th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制：XXXSupplier Selection and ManagementProcedure供應商選擇和管理程序Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 3 of 18thDate: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制：XXXAudit and Approval 審核及批準

2、Audit and Approval 審核及批準Signature 簽字Date 日期Remark 備注General Manager 總經(jīng)理Production Dept 制造部R&D Dept. 產(chǎn)品開發(fā)部Quality Dept. 質量部Purchasing Dept. 采購部Finance Dept. 財務部HR Dept. 人力資源部Sales Dept. 銷售部Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 4 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日I

3、ssued by: XXXXXX編 制：XXX1 Purpose 目的：To define the methodology to select, assess, approve new suppliers and manage supplier to ensure uniformity across the group and that all purchased product conforms to the purchase requirements of NAILI.定義如何選擇、評估、批準和管理供應商。2 Scope 范圍 ：All parts and services contrib

4、ute to products that sold to Customers includingRaw material, Subcontracting parts, Services and Other Products. 所有作用于銷售給客戶產(chǎn)品的原材料、零部件和服務，包括外包合同、零件、服 務和其他的產(chǎn)品。3 Definition 定義：None 無4. Responsibility 職責 :Purchasing department is responsible for sourcing, preliminarily assessing, recommending, auditing,

5、 manage new suppliers and steer price determination. 采購部負責尋找 ,初評,推薦 ,審核 ,管理供應商及跟進價格確認流程。R&D department is responsible for audit new suppliers to confirm their technical capability.產(chǎn)品開發(fā)部負責審核新供應商以確認其技術能力 .Quality department is responsible for preliminarily assessing, audit new suppliers to confirm the

6、ir quality assurance capability and incoming control 。質量部負責初評 ,審核新供應商 ,確認其品質保證能力及來料控制 .5. Procedure 內(nèi)容 :5.1 New supplier development5.1.1 Sourcing for new supplier 尋找新供應商5.1.1.1 Purchasing department gets purchasing request and needs for new supplier. All departments can request a need.采購部得到采購需求，需要發(fā)

7、展新供應商。公司任何部門都可以提出采購需求。Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 5 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制： XXX5.1.1.2 Purchasing department searches supplier through current supply base, internet, exhibition and other channels according to knowledge 、

8、 information and need specification from request department.采購部根據(jù)需求部門的信息要求開始尋找供應商。 可通過現(xiàn)有供應商、 網(wǎng)絡、 會展等各種渠道尋找新供應商。5.1.1.3 Purchasing department contacts the supplier and makes a preliminary assessment. 采購部聯(lián)系發(fā)現(xiàn)的供應商并對其做初步評估。5.1.1.4 It goes to the next step if supplier is feasible. Otherwise return to 5.1

9、.1.2. Other department can also recommend potential supplier to purchasing department. 如果經(jīng)初評合格，進入下一步評估流程。 否則返回 5.1.1.2 ，重新尋找供應商。其他部門也可以推薦潛在供應商到采購部。5.1.2 Potential Supplier Assessment潛在供應商評估5.1.2.1 Purchasing department sends “Supplier Questionnaire ” and NDA to supplier. 采購部給供應商發(fā)“供應商調查表”和保密協(xié)議。5.1.2.

10、2 Purchasing department send specification, information and RFQ to supplier after receiving NDA.采購部收到保密協(xié)議后將產(chǎn)品規(guī)格參數(shù)或信息和詢價單發(fā)給供應商。5.1.2.3 Purchasing department, Quality department and R&D department assess supplier by feed backed Supplier Questionnaire.采購部、質量部和產(chǎn)品開發(fā)部通過供應商的調查問卷反饋進行初步評估。5.1.2.4 After revie

11、w of the Questionnaire, the supplier is described (if OK) as ? POTENTIAL ?.Otherwise return to 5.1.1.2對供應商的調查問卷進行討論后， 如果認為合格后， 則把供應商定義為潛在供應商。 否則返回 5.1.1.2 重新尋找供應商。5.1.3 Decision to audit or place a sample order on the potential supplier.決定現(xiàn)場審核考察或無需審核考察而直接下樣品訂單給潛在供應商。5.1.3.1 Decision to audit, visit

12、or order without audit or visit by purchasing department,Quality department and R&D department together.Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 6 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制： XXX 采購部、質量部和產(chǎn)品開發(fā)部討論確定供應商是否需要現(xiàn)場審核考察或無需 審 核 考察而直接下樣品采購訂單。5.1.3.2

13、 It goes to 5.1.4 if decision is to audit supplier. It goes to 5.1.5 if decision placing sample order without audit. Decisions shall be recorded on the“ New SupplierEvaluation Sheet ”.如果決定審核供應商則執(zhí)行 5.1.4, 如果決定不用審核直接樣品采購訂單則執(zhí) 行 5.1.5, 結論應在“新供應商評估表”中記錄。5.1.4 Audit to the Potential Supplier審核潛在供應商5.1.4.1

14、 An “Audit ” is normally carried out by Quality department and with Purchasingdepartment and R&D or other function involved. Quality department passes audit check list and purpose to supplier before an audit is carried out. 現(xiàn)場審核通常是由質量部主導，采購部、開發(fā)部或其他部門共同參與的。現(xiàn)場審核 之前質量部會發(fā)給供應商審核清單和審核目的。5.1.4.2 Purchasing

15、 department, Quality department and R&D department organize a team that who will attend the audit. ( If possible, other function need involve ) 采購部、質量部和開發(fā)部確定審核小組成員。(如果需要其他部門也可參 與)5.1.4.3 With reserved auditors make a plan of audit. Purchasing department confirm the audit date to Supplier.采購部與指定審核人員制

16、定審核或考察計劃，并和供應商確認審核日期。5.1.4.4 Carry out audit and complete audit report according to “ Supplier Audit Check List Auditor from Quality department collect information from the audit team ,draft “ Supplier Audit Report , issu“e “ SupplierC orrective Action Plan” if need and follow up 。 if audit team dec

17、ides to eliminate then need not follow up . 根據(jù) 實施供應商現(xiàn)場審核。由質量部收集審查小組信息， 起草 ，如需要由采購部發(fā)布 并進行跟蹤。如 果審核小組決定淘汰該供應商則不必再跟蹤。Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 7 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制：XXX5.1.4.5 The supplier is described as ? Reserved Sup

18、plier ? if audit passed. The supplier instigated corrective actions return to 5.1.1.2 if it is not passing. 通過審核的供應商將作為保留供應商進入后面的流程。沒有通過審核的供應商必須 進行限期整改，整改不通過則回到 5.1.1.2 重新尋找供應商。5.1.5 Sample Order of a product or Service to the Reserved Supplier 向保留供應商采購產(chǎn)品或服務5.1.5.1 Order samples from supplier (with

19、or without preliminary audit or visit ). Thequantity of samples is decided by R&D department and Quality department. 向供應商下單采購樣品(不管是否進行過審核或考察)。樣品數(shù)量由產(chǎn) 品開發(fā)部門和質量部門共同決定。5.1.5.2 Supplier produces samples.供應商生產(chǎn)樣品。5.1.5.3 Checking and validation of the purchased samples by Quality engineer and R&Ddepartment

20、. There are two kinds of methods to inspect product：inwardsinspection qualification testing and validate inspection report carried out by supplier.供應商送樣后，樣品檢驗由質量工程師和開發(fā)部共同完成。有兩種檢驗 方式：一種是根據(jù)公司的規(guī)格要求進行內(nèi)部檢驗和測試；另一種是根據(jù)供應商提 供的檢驗標準及檢驗報告進行復檢。5.1.5.4 Supplier is approved if samples are qualified. Then complete

21、new supplierevaluation sheet. Supplier must carry out corrective action, remake samples and procedure if the samples are failed. If the second samples are failed again, the supplier would be canceled.如果樣品通過檢驗合格，供應商則被批準為合格供應商。完成 。如果樣品不合格，供應商必須拿出改善措施并重做樣品； 如果二次 送樣還不合格，本次供應商將被淘汰。5.1.5.5 Finance departm

22、ent set up supplier information in KIS system according toSupplier Information Form and New Supplier Approval Sheet.Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 8 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制：XXX供應商被批準后， 財務部根據(jù) 及把供應商信息建立到金蝶系統(tǒng)中 .5.2 Material cla

23、ssification 物料分類Material is classified is according to effect from material provided by suppliers on final product.原材料依供應商所供應的材料的性能對成品的影響嚴重程度進行劃分等級：a) Type A Important function components: Components affect key function and quality of final product directly. Such as motor, Temperature switch, Temper

24、ature sensor, Thermostatic bulb, Pressure switch,Pressure sensor, Controller, Cooler, Sealing ring, Oil filter cartridge, Filter element, Air filter , etc.A 類對產(chǎn)品的性能及品質有直接重大影響的原材料。如：電機、溫 度開關、溫度傳感器、溫控閥芯、壓力開關、壓力傳感器、控制器、冷卻 器、軸封、油濾芯、油分芯、空濾芯等b) Type B Common function component or important non-function co

25、mponents. Components affect common function and quality of final product.Such as steel, Stamping Parts, electronic parts, carton box, pallet, water tank, standard parts, etc.B 類對產(chǎn)品性能和品質較大影響的原材料。如：鋼材、鈑金件、電 子件、包裝箱、托盤、水箱、標準件等。c) Type C Common and non-function components. All components except type A an

26、d type B. Such as label, plastic bag, binding material, packing tape etcbutnot limited.C 類-除 A B 類以外的原材料，如：標簽、塑料袋、纏繞膜、膠帶 等但不僅限于此。Management strategic to all kinds of materials: 不同分類物料的采購策略：LevelOrder Frequency 訂單頻率Order qty. 訂貨數(shù)量Stock 庫存AFrequent 頻繁Less 較少Short term 短期Checked by/ 校準：Approved by/ 批準：

27、Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 9 of 18BMedium適中Balance 適中Balance 適中CLess 很少Volume 大批量Long term 長期5.3 Supplier rating 供應商評價5.3.1 Purchasing department rate supplier performance by two items every quarter year as “Reject rate ” and “On time delivery ”. Details as below:采購部每季度就供應商的退貨率和準時交貨率兩方面進行評

28、價，具體內(nèi)容如下： 退貨率( IQC+ 生產(chǎn)線退貨數(shù)) /總收貨數(shù) *1,000,000退貨率( Reject rate )質量得分 (Score)備注 remark500100各區(qū)間200090內(nèi)2000060按線性得分=350000交貨準時率得分批次準時得分之和 /總批數(shù) *100交貨時間 (OTD)批次準時得分 (Score by batch)提前 0-5 天 (0-5days early)1提前 6-10 天 (6-10days early)0.5推遲 1-5 天 (1-5days delay)0.5其他 (others)0綜合季度業(yè)績得分 (質量得分交期得分 )/ 2 ； 若單項評為

29、不合格，則季度綜合評價為不合格。單項得分 (Signal Score)季度評定 (Quarterly Score)得分 90A-優(yōu)秀Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 10 of 18thDate: May,8 th, 2016日 期：2016 年5月8日Issued by: XXXXXX 編 制：XXX(Good)60得分90B-一般 (Normal)得分60C-差 (Bad)5.3.2 There are three level suppliers according to rating s

30、cores:依據(jù)得分供應商被分為 3 級：Grade A. Supplier score is more than and equal 80.A級: 大于等于 90 分的供應商Grade B. Supplier score is more than and equal 65,but less than 80 .B級: 小于 90 分，大于等于 60 分的供應商 .Grade C. Supplier score is less than 65.C級: 60 分以下的供應商5.3.3 Supplier management method for three kinds of supplier 三種

31、供應商的管理辦法Grade A supplier can be used as before.A級供應商繼續(xù)使用。Grade B supplier can be used in future. Quality department must issue “ SupplierC orrective Action Plan a”nd request suppliers close open issues in limitative time.B 級供應商可以繼續(xù)使用，質量部開出 供應商整改計劃 要求其限期改善Grade C supplier will be stopped in business.

32、 Quality department issue “ SupplierC orrective Action Plan a”nd request suppliers close open issues in limitative time. The supplier must be audited if it is necessary. The audit process is same with new supplier audit. Supplier resumes business if it is qualified. Supplier will be canceled if it i

33、s failed.Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 11 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制： XXXC 級供應商暫時停止供貨，質量部開出 要求限期整改，視 情況決定是否進行現(xiàn)場審核，審核辦法和新供應商相同。審核合格后恢復供貨。 審核不合格的取消供貨資格。Purchasing department notifies supplier rating result. 評價結果要發(fā)送給供應商。5.4 Suppl

34、ier annual audit 供應商年度審核5.4.1 Quality department make supplier annual audit plan according to supplier qualitymonthly report , component type of supplier and supplier order value.質量部根據(jù)質量月報、是否為關鍵物料的供應商、與供應商的年交易額等 制定供應商的年度審核計劃。5.4.2 Audit process is same to new supplier audit. The purpose of annual au

35、dit is to ensure the supplier is qualified on quality control, the capability of supply, cost reduction plan and implementation, or other findings.具體的審核辦法同新供應商審核辦法。 年度審核的目的是確保供應商在質量 控制、供應能力，成本節(jié)約的計劃和執(zhí)行情況，或是否其他發(fā)現(xiàn)。5.4.3 The annual audit must be implemented to suppliers of A kind of materials, partial s

36、uppliers of B kind of materials which have quality defect record or delay record on supply. Audit to suppliers of C kind of materials is not necessary but keep the audit plan and depend on defect record on quality or supply, and annual business amount (more than 100K RMB).對于 A 類物料供應商， 年度審核計劃 必須執(zhí)行； 對

37、于有質量不合格記錄或延 遲交貨記錄的 B 類物料供應商，年度審核計劃必須執(zhí)行；對于 C 類物料供應商， 保留年度審核的計劃但不是必須執(zhí)行，可以依據(jù)質量和交貨的不合格記錄和年交 易額確定是否執(zhí)行(如年交易額超過 10 萬人民幣的)。5.4.4 Business is kept if supplier audit is passed. Supplier will be canceled if supplier audit is failed. Purchasing department issues . Supplier will be blocked in KIS system. Purchas

38、ing department must develop new supplier.Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 12 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: XXXXXX 編 制： XXX 如判定為合格供應商，生產(chǎn)可繼續(xù)下單采購。如判定為不合格，則取消供應 商資格，由采購部填寫 ，在金蝶系統(tǒng)內(nèi)對供應商進行 凍結。并重新開發(fā)新的供應商。5.5 Price maintenance 價格維護5.5.1 Purchasing depa

39、rtment send to supplier and get offer from supplier according to NAILI s specification or manufacturer P/N. Normally purchasing should get more than 3 suppliers quotation if it is possible.采購部發(fā)給供應商 、公司的技術規(guī)格書或制造廠料號并在規(guī)定時 間內(nèi)拿到報價。原則上，如果可能必須拿到 3 家以上報價。5.5.2 Purchasing department negotiate price with supp

40、lier according to payment term, yearly forecast and other business condition. 采購部根據(jù)付款條件、年預計用量以及其他的商業(yè)條款和供應商進行議價。5.5.3 Purchasing department issue if the price is reasonable. Finance maintains the price and other relative information into KIS system after approved by purchasing manager and General Man

41、ager. Otherwise return to 5.5.1 or 5.5.2.經(jīng)過議價，采購部認為價格合理后，提交 ，由采購經(jīng) 理確認、 財務總監(jiān)或總經(jīng)理批準后由財務部維護到金蝶系統(tǒng)中。否則，返回到5.5.1或 5.5.2 重新詢價、議價。5.5.4 Due to raw material marketing change or other reasons, purchasing price can be changed. Purchasing department issue “Purchasing Cost/Price Change Application Sheet ” and re

42、levant proves and follow approval process in 5.5.3. 由于原材料市場變化或其他原因，采購價格可能會變化。采購部填寫采購價格變 更申請表和其它證明并遵從 5.5.3 中的審批流程。6. Form or Documentation 表格keep period: 5 years供應商調查表 保存期限： 5年Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 13 of 18Date: May,8 th, 2016日 期： 2016 年5 月8日Issued by: X

43、XXXXX編 制：XXXkeep period: Permanent保密協(xié)議限：長期keep period: 3 years詢價單期限：3年Permanent新供應商評估表 長期 years供應商考查目錄5年years 供應商審查報告5年 供應商整改計劃5年 Permanent供應商信息表保存期保存keep period:保存期限： keep period: 5保存期限：keep period: 5保存期限： keep period: 5 years保存期限： keep period:保存期限：長期Checked by/ 校準：Approved by/ 批準：Doc. No./ 文件編號：Ver. No./ 版本號：1.0Page 14 of 18Date: May,8 th, 2016 日 期： 2016 年5 月8日Issued by: XXXXXX編 制：XXX keep period: Permanent新供應商批準表保存期限：長期 供應商質保協(xié)議3年5 years供應商評估表5年 物料采購成本 /價格申請表keep period: 3 years保存期限：keep period:保存期限：keep period: 3 years保存期限： 3 年 采購價格變更審批單keep period: 2 year