英語應(yīng)用文寫作備忘錄PPT課件

1、備忘錄（Memos） 備忘錄是一種錄以備忘的公文，在公文函件中，它的等級比較低。它是公司內(nèi)部最基本最常用的一種傳遞方式，主要是用來提醒、督促對方或就某個(gè)問題提出自己的意見或看法。在業(yè)務(wù)上，它一般用來補(bǔ)充正式文件的不足。備忘錄通常由公司統(tǒng)一制成標(biāo)準(zhǔn)表格。Sample:The following is a memorandum. Please read and try to understand it.MemorandumTo: Mr. Smith, the managerFrom: CarlDate: May 6th, 2007Subject:Symposium（討論會） In order to

2、 strengthen Sino-foreign cooperation, a symposium will be held at the conference hall in Sept. 25, at 9:00 a.m. Please prepare for it and be there on time. Cc:Amada, Hamsun 第1頁/共9頁備忘錄收箋人：經(jīng)理史密斯先生發(fā)箋人：卡爾日期： 2007年5月6日事因： 討論會 為了加強(qiáng)中外合作，將于9月25日上午9點(diǎn)在會議廳召開討論會， 請做好準(zhǔn)備并按時(shí)到會。 抄送：安默達(dá)，哈姆森通過上面的樣例，可知備忘錄的基本格式和要求如下：第2

3、頁/共9頁內(nèi)容位置舉例題目備忘錄本文上面正中央Memorandum收箋人題目下方左頂格第一行To: The manager發(fā)箋人收箋人下方From: John日期發(fā)箋人下方March 12th, 2007事因日期下方Sales Reports正文事因下方（時(shí)間、地點(diǎn)、事宜）You are reminded to抄送最后一行Cc: Alice, Carl 在上表中，F(xiàn)rom一欄中的發(fā)箋人和To一欄中的收箋人可以是姓名后加其職位和部門，也可只寫職位。收箋人的姓名前加上Mr. Mrs. Ms. Dr.等，而發(fā)箋人的姓名前則不寫。Subject(事因)，一般用名詞或動詞詞組等作簡要敘述。Body(正文

4、)是備忘錄的主要部分，應(yīng)力求簡明扼要。最后，結(jié)束語時(shí)不用簽名。如果該備忘錄同時(shí)還發(fā)給其他人，在末端Cc（或C:）（抄送）之后寫上其姓名即可。第3頁/共9頁Sentence patterns about writing memos I would like to remind you. 我想提醒您You are reminded that. 特提醒您From.I discovered that.so I suggested 從我發(fā)現(xiàn)因此我建議thatMr. Wang is reminded that. 特提醒王先生I have the pleasure of announcing that. 我

5、榮幸地宣布Please give her.when she starts. 當(dāng)她 請給予Im very glad to have the pleasure to 很高興有此榮幸提醒您 remind第4頁/共9頁Names of memos giver Sales Manager 銷售部經(jīng)理Assistant Sales Manager 銷售部經(jīng)理助理Sales Accountant 銷售部會計(jì)Managing Director 管理部主任Office director 辦公室主任Names to whom memos are given Departmental Manager 部門經(jīng)理Reg

6、ional Sales Manager 地區(qū)銷售經(jīng)理Quality control Manager 質(zhì)檢部經(jīng)理Headmaster 校長第5頁/共9頁Activity 1Activity 2第6頁/共9頁The following is a part of a memo. Please complete it according to the Chinese information given below.To:From:Date: _ (2007年6月3日)Subject(Re): _(安裝電話）Dear sir, Since we have been _（與隔壁辦公室共用一個(gè)電話）, in

7、convenience have been caused to both of our two offices. _（隨著業(yè)務(wù)增多）, more telephones are badly needed. Now I would like to remind you of this matter and _(希望盡快得到解決). Sincerely yours,Li MingJune 3rd,2007Installation of a telephonesharing a telephone with our next-door officeAs our business is increasi

8、nghope that it could be solved as soon as possible第7頁/共9頁Write a memo according to the Chinese information given below 2007年高風(fēng)向質(zhì)檢部經(jīng)理報(bào)告：2007年2月3號，在檢測抗菌素3號時(shí)，發(fā)現(xiàn)了一些質(zhì)量問題。他建議停止生產(chǎn)這種藥，以保護(hù)消費(fèi)者的安全。MemorandumTo: _From: _Date: _Subject: _ _ _ _words for references:抗菌素 3號 No.3 Antibiotic 質(zhì)檢部 Quality ControlQuality Control ManagerGao FengFebruary 3rd, 2007About No.3 AntibioticAt todays test, I discovered that there are some problem