B級英語書信文稿1.ppt

1、應(yīng)用文寫作,書信（letters）,1. 書信（letters） 英文書信一般可分為商務(wù)信（Business letter）和私人信件（Private letter）, 二者在結(jié)構(gòu)上并無太大區(qū)別，語言上前者較后者更為正式。英語書信通常由以下幾部分組成：稱呼、正文、結(jié)束語、簽名和附件。,書信（letters）,稱呼（Salutation）：對收信人的稱呼用語，位于信內(nèi)地址下方一、二行處。對于沒有頭銜的男性多用Mr.及其姓氏。如：Mr. Smith; Mr. White。對于女性的稱呼常用Miss, Mrs. 或Ms.。Miss常用在姓氏之前稱呼未婚女性；Mrs.常用在丈夫的姓氏之前稱呼已婚女子；

2、Ms.常用在姓氏之前可以稱呼所有女士。對收信人的稱呼也可用頭銜或職位的名稱，如Prof. Brown, Dr. Smith。事物信件中如不知道收信人的姓名常用Dear Sir, Dear Madam; 如果也不能確定其性別可用Dear Sir or Madam。,書信（letters）,正文（Body）：是信件的主體部分，在事務(wù)信件中，正文一般開門見山，簡明扼要。 結(jié)束語（Complimentary close）：位于正文下方一、二行處，第一個詞開頭字母大寫，末尾要用逗號，是寫信人對自己的謙稱。常見的結(jié)束語包括： 寫給熟人或朋友常用：Yours, Yours truly, Yours sinc

3、erely, Sincerely yours, Yours fainthfully,等等。 寫給親友或好友常用：Love, With love, Yours affectionately, Yours ever, Much love, Lovingly yours,等等。 寫給上級或長者常用：Yours respectfully, Respectfully yours, Yours gratefully, Yours appreciatively, Faithfully yours,等等。,書信（letters）,簽名（Signature）：一般位于結(jié)束語下方，如是打印信件中間還要空出一行以便

4、寫信人簽署姓名。有時在署名之后還要寫上自己的職務(wù)或頭銜。如： Yours faithfully, (Signature) Peter Smith General Manager 附件（Enclosure/Attachment, 縮寫為Encl.或Enc.）：信件如有附件，應(yīng)在左下角注明Encl.或Enc.,如：Enc. Resume（隨信附上簡歷）,書信（letters）,Oct ober, 2008 Dear Smith, Thank you for your letter of Jan.28,2004. I am sorry that I didnt write back earlier

5、because I got a chance to go to France and stayed there for three weeks. I was so excited when reading letter, in which you told me so many wonderful stories about the history of China. I was also interested in all the places you introduced to me in your letter, especially the Great Wall. I wish I w

6、ould have the chance to visit it sometime this year.,書信（letters）,I learnt from your letter that you had received your Masters degree and would be an English teacher in a college this summer. I would like to congratulate you on your success. In this letter I want to give you a surprise that I am goin

7、g to go to China in June to attend a conference in Beijing. I wish I could have the chance to meet you there.,書信（letters）,My trip to France is marvelous. I visited the Eiffel Tower, the Louvre Museum and drank the famous French wine. I would like to tell you more about it when I meet you in Beijing.

8、 I am looking forward to meeting you. Sincerely yours, Peter,書信（letters）,例1. 2000年6月實考題 給John Brown先生寫一封短信. 內(nèi)容: 已收到他3月12日的來信.請他于本月25日來我公司, 討論合作的細節(jié).請他將航班告訴你. 你公司的李小姐將去機場接他.,書信（letters）,June 17, 2010 Dear Mr. John Brown, Thank you very much for your letter dated March 12. Could you come over to my com

9、pany so that we can discuss the details of our cooperation? If yes, please inform me of your flight. I have arranged for Miss Li of my company to meet you at the airport. Wish you a pleasant journey. Yours sincerely,書信（letters）,例2: 2000年12月B級實考題: You are required to write a letter according to the f

10、ollowing information given in Chinese. You should write no less than 60 words. 收信人: 劉軍 寫信人: 揚琳 寫信日期: 2000年7月8日 內(nèi)容: 揚琳寫信表示告訴劉軍, 她的朋友張?zhí)m將于本月1 從廈門到南京. 請劉軍到機場接張?zhí)m. 如果張?zhí)m需要幫助, 請他作必要的安排.對劉軍的好意表示感謝.,書信（letters）,July8, 2000 Dear Liu Jun, My friend Zhang Lan will come from Xiamen and she will arrive in Nanjing

11、on July 15. I wish you would meet her at the airport on that day and if Zhang Lan has any request, I wish you could help her and make arrangement for her. I appreciate your kindness. Yours sincerely, Yang Ling,書信（letters）,1. 道歉信 June 7, 2006 Dear Mrs. Diana, Im extremely sorry I didnt attend your 50

12、th birthday party, not because I forgot it but I caught a bad cold and had a high fever. I was sent to hospital to have injections. Please excuse me for the inconvenience I caused you. Sincerely yours, Jenny,書信（letters）,2. 投訴信 Dear Sir or Madam, I purchased a pink silk wedding dress from your online

13、 shopping three days ago. After it was delivered to me, I tried it on and found the following problems. First, the left shoulder was open. Second, the bottom of the dress were lose and about to fall out.,Finally, when I washed it following the wash instruction printed on the label, the dye ran. I pa

14、id 89.99 yuan for this dress and I would like a full refund. Ill send the dress to your warehouse by EMS, cash on deliver. Thanks for your attention to this matter. Sincerely, Alice Brown,書信（letters）,3. 邀請函及回函 ( Letter of invitation and reply ) 邀請函分為兩種：一種屬于個人信函，例如邀請某人共進晚餐、參加宴會、觀看電影等 。另一種邀請函則屬于事務(wù)信函，一

15、般是邀請參加會議、學(xué)術(shù)活動等等。第一種邀請函邀請的對象一般是朋友、親人，所以內(nèi)容格式都不十分正式，只需要寫清邀請的意圖，說明活動的內(nèi)容、時間、地點等等。 另一種邀請函一般由會議或?qū)W術(shù)活動的組委會的名義發(fā)出，而且被邀請者通常也是屬于比較有威望的人士或者是各領(lǐng)域的專家學(xué)者。因此，這類邀請函的格式和內(nèi)容要相對正式一些。,書信（letters）,例 1. 2003年6月B級實考題: （邀請信和感激信） Letter 1: Dear Jane, I would like to invite you to spend your summer vacation here in Beijing. I will

16、 show you around the Great Wall, the Imperial Palace, and the Summer Palace. Yours, Zhang Li,書信（letters）,Letter 2: Dear Zhang Li, Thank you for your kindness, and I am very glad to accept your invitation and plan to go to Beijing in early July. Yours, Jane,書信（letters）,4. 介紹信 Dear Jack, I have the pl

17、easure of introducing to you Mr.Long, a good friend of mine. He is going to spend some days in your town. Will you please give him some necessary guidance about? I shall be much obliged if you will show him any favor.,書信（letters）,5. 慰問信 Dear Peter, I was shocked to learn that you broke your leg in a

18、 traffic accident and I am anxious to know how you are now. If I can be of any help, please dont hesitate to let me know.,書信（letters）,6. 祝賀信 例1. Dear Mr. Smith, Please accept my warmest congratulation on your recent marriage and my best wishes for your future happiness, good health and continued suc

19、cess. Yours sincerely,書信（letters）,7. 求職信 例2：2004年6月B級實考題 You are required to write a Letter of Application according to the following instructions given in Chinese. Remember to do your writing in not than 60 words. 說明：請以王曼麗的名義寫一封求職信。 王曼麗，24歲，畢業(yè)于龍江技術(shù)學(xué)院，主修企業(yè)管理，各門課程都優(yōu)秀。學(xué)過速記與打字，速度各為每分鐘90字和70字。請為她擬出一份給AB

20、C公司的自薦信，希望能在該公司謀到總經(jīng)理秘書一職。請注意書信的格式。寫信日期為2004年6月25日,Words for reference： 技術(shù)學(xué)院Technical College 企業(yè)管理Busuness Administration 速記與打字short and typing 這是一封簡單的求職信，考生只要按要求把信中的內(nèi)容表達清楚即可。除此之外還要注意信的格式，題目中已給出寫信日期，但并未給出收信人的具體信息，這種情況下我們常用“Dear Sir or Madam”。,書信（letters）,June 25th, 2004 Dear Sir or Madam, I would lik

21、e to apply for the position of a general manager secretary, which you have advertised on the newspaper. My name is Wang Manli and I am 24 years old. I graduated from lonnjiang Technical College and majored in Busuness Administration. I had good scores in every suject. I have learned shorthand and ty

22、ping, with the speed of 90 words and 70 words per minute.,書信（letters）,I know ABC is a famous company and I am very interested in your task and hope to work with tou and your colleagues. I look forward to hearing from you and appreciate your consideration of my application. Sincerely yours, Wang Mali

23、,書信（letters）,8. 推薦信 June 22nd, 2007 To whom it may concern, Mr. Liu Tian, a graduate of this university this year, is young, energetic and good at English and physics. As a student, he distinguishes himself for his diligence, accuracy, integrity and conscientiousness, discharge of every duty and has

24、 passed the final examination with credit. I cordially recommend him to any person in head of such service as he can perform. Yours truly, Li Wei,書信（letters）,9. 商務(wù)信 感謝你公司5月6日所寄男襯衫報價單和所送樣品，經(jīng)聯(lián)系，不少本地區(qū)客戶喜歡天鵝牌男襯衫。為此，請即報5000件男襯衫（G-3號）的成本加運費（C 信息部分是主題部分. 備忘錄通常不需要寫稱呼, 也不需要寫” Sincerely yours “等結(jié)束語.,備忘錄 （Memo

25、）,例1： 2006年6月A級實考題 : 2. 新城公司經(jīng)理 ( Wang Ming ) 先生上午十點來拜訪總經(jīng)理. 他希望與總經(jīng)理討論在本市設(shè)立一家食品廠的事宜. 總經(jīng)理正在開會, 無法接見. 王先生將于下星期一離開. 請總經(jīng)理今天下午打個電話給他.(日期：2011年3月24號，王明先生寫給辦公室秘書王小姐。主題：王先生將拜訪總經(jīng)理。）,You are required to write two brief memos according to the following information given in Chinese. 1. 榮欣進出口公司經(jīng)理王剛剛上午9點打來電話, 說對方至今

26、未受到我方的貨物. 如我方還未發(fā)貨, 必須立即與他本人取得聯(lián)系, 否則將取消定貨合同.,備忘錄 （Memo）,1. Wang Fang, the manager of Rongxin Import and Export Company, called at 9:00 a.m. He said they havent received our goods yet. If we havent delivered our goods, we should contact him at once. Or they will cancel the order. 2. Mr. Wang Ming, the

27、 manager of Xin Cheng Company, came to visit G.M. at 10 a.m. He wished to discuss with G.M. the possibility of opening a food factory in our city. G.M. was having a meeting and so couldnt see him. Mr. Wang will leave next Monday. He asked G.M. to call him this afternoon.,備忘錄 （Memo）,例 2： 2006年6月B級實考題

28、: 說明：假如你是銷售部經(jīng)理John Green, 請以John Green的名義按照下面的格式和內(nèi)容給本公司其他各部門經(jīng)理寫一個內(nèi)部通知。 主題：討論2006年度第三季度銷售計劃。 通告時間：2006年6月16日 內(nèi)容：本部門已制定2006年第三季度的銷售計劃。將于2006年6月19日下午1：00在本公司會議室開會，討論這一計劃。并希望各部門經(jīng)理前來參加。如不能到會，請?zhí)崆案嬷静块T秘書。,備忘錄 （Memo）,Memo Date: June 16th, 2006 To: Managers of all the departments From: John Green ( The Sales

29、 Manager ) Subject: Discussion on the sales plan of the 3rd quarter in 2006 Our department has made the sales plan of the 3rd quarter in 2006. To discuss the plan, a meeting will be held in the Conference Room of our corporation at 1:00 p.m on June 19th, 2006. It is hoped that managers of all the de

30、partments will come to the meeting. If anyone cannot attend it, please notify the secretary of the Sales Department in advance.,通知 （ Notice ）,三. 通知 （ Notice ） 通知是上級對下級,組織對成員或平行單位之間部署工作,傳達事情或召開會議等所使用的應(yīng)用文.通知的寫法有兩種,一種是以布告形式貼出,把事情通知有關(guān)人員,如學(xué)生,觀眾等,通常不用稱呼;另一種是以書信形式,發(fā)給有關(guān)人員,此種通知寫作形式同普通書信,只要寫明通知的具體內(nèi)容即可.通知要求言簡意

31、賅,措辭得當,時間及時.通知正文的上方 往往標記有NOTICE或其它詞以引起其他人注意.發(fā)出通知的個人或單位的名稱往往位于通知正文的前面或右下角.發(fā)出通知的時間一般寫在正文的左下角.對于具體活動,通知中應(yīng)包括活動名稱,活動時間及地點.,通知 （ Notice ）,例1：2007年12月B級實考題: Notice Dong Fang Electronics Ltd. Is a joint venture, which mainly produces electronic products.The company is to hold a recruitment fair in the Stude

32、nts Club in our university on ,例2： Notice All students of the English Department are requested to meet in the college conference center on Friday, April 29,2008, at 1:30 P.M. to attend lecture on English teaching given by DrJohn Smith. English Department April 22, 2004,通知 （ Notice ）,例3：2002年6月B級實考題:

33、 You are required to write a notice according to the following instruction given in Chinese. Remember to write the notice in no less than 60 words. 說明：以學(xué)生會的名義于2002年6月10日寫一張演講會的通知 演講人：著名教授先生 時間：下周五晚上7點 地點：報告廳 主題：世界經(jīng)濟發(fā)展與中國加入WTO后中國輕工業(yè)的未來 領(lǐng)票時間及地點：每晚7點至9點在5號樓601房間 負責(zé)人：李明,通知 （ Notice ）,Notice Mr. John Smi

34、th, a well-known professor, will give a talk in the lecture hall at 7 p.m next Friday. He will talk about the economic development in the world and the future of the light industry in China after Chinas entering WTO. Students who are interested can ask Li Ming for tickets. He will be available in Ro

35、om 601 Building 5, from 7 to 9 every evening.,海報 （Post）,四. 海報 （Post） 例1: Good News Sales Promotion in the Christmas Season In order to thank our devoted customers at Christmas, the Carrefour Shopping Mall is holding a winter sales from December 8th to January 8th is the coming New Year. All the 30 W

36、elcome to shop here and wish you good luck. Sales Department December 8, 2006,海報 （Post）,例2: Basketball Match Guangzhou Team VS Shanghai Team、 Time: 3:30 P.M. Friday, June 8, 2007 Place: Tianhe Stadium Please contact the booking office of the Stadium for tickets, 50 yuan for each. Tickets are limited

37、. Basketball fans should be quick. Come and cheer for them. Tianhe Stadiu June 6, 2007,便條 （Note）,五. 便條 （Note） 1）借條 （I.O.U） June 2004 Borrowed from the English Department three recorders for the party at this weekend. The Students Union 2）收條 ( Receipt ) June 10, 2004 Received from the Students Union

38、three recorders. The English Department,便條 （Note）,3） 請假條 ( Leave or absence permits) 請假條大多是病假條，寫假條最重要的是說明原因和 假的期限。 例1. Jan, 10th Dear Miss Zhang, I am terribly sorry that I shall be unable to attend the morning classes due to a bad cold and high fever. Enclosed is a certificate from the doctor who s

39、aid I must stay in bed today. I will go back to school as soon as possible.,便條 （Note）,例2. 2008年6月B-1實考題 說明：假如你是公司職員劉斌，給經(jīng)理寫張請假條。 時間：2008年6月19日，星期四。 咳嗽特別厲害，想去醫(yī)院看病。 因本周大部分工作已經(jīng)完成，故星期五請假一天。 看完病后，會給經(jīng)理打電話。 對由此造成的不便表示歉意。 希望能得到經(jīng)理的批準。,便條 （Note）,To: Mr. Johnson From: Liu Bin Date: June 19, 2008 Subject: Leave

40、of Absence Dear Mr, Johnson, I would like to know if I could ask for a sick leave for one day on Friday.,Ive got a bad cough, and I hope I can go to hospital to have an examination. And I have completed most of the work this week, so I want to ask for a leave for one day tomorrow. I will call you on

41、ce I finish the examination, and Im terribly sorry about the inconvenience caused. Many thanks. Im looking forward to your kind answer.,便條 （Note）,4）電話留言( Telephone Message ) 2001年6月B-1實考題 You are required to write a Telephone Message according to the following instructions given in Chinese. Remember

42、 to write the message in no less than 60 words. 說明：按電話留言的格式和要求，以秘書 Helena 的名義，給 Mr. White 寫一封電話留言，包括以下內(nèi)容： 來電人： 霍尼韋兒（Honeywell）公司的 Mr. Johnson 來電時間：2001年6月25日上午十時 事由：明天要出差去北京，因此原定與后天上午的約會只能取消，等出差回來后再與約見面時間。 這是一封典型的電話留言，所以只要按照格式和要求去寫即可。,便條 （Note）,To: Mr. White Time: 10 A.M., June 25th,2001 Message: Mr

43、. Johnson of Honey Co. will leave for Beijing on business tommorrow. He wishes to cancel his appointment with you on the morning of the 27th. He will contact you for another appointment when he is back. From: Helena ( secretary ),電子郵件 （E-mail）,六. 電子郵件 （E-mail） 2005年12月B-1實考題 請根據(jù)下列內(nèi)容寫一份電子郵件。 發(fā)件人：John

44、 Smith ( J ) 收件人：假日酒店（電子郵箱） 發(fā)件時間：12月10日 事由： 1. 因行程改變，取消12月5日以John Smith的名義在貴酒店預(yù)訂的12月12日到15日的兩個單人房間。 2. 表示歉意，并詢問是否需支付違約金。 3. 要求回信確認。,電子郵件 （E-mail）,To: From: John Smith ( J ) Date: 10th December Subject: Cancellation of Hotel Booking Dear Sir or Madam, I am writing to inform you that due to the change

45、 of my journey, I have to cancel my booking of two single rooms for December the 12th through 15th December in the name of John Smith. Im really sorry for all the trouble this might have caused. Id appreciate it if you would tell me whether I should pay the cancellation penalty. And Im looking forwa

46、rd to receiving your reply to confirm my cancellation. Yours faithfully,傳真 （Fax）,七. 傳真 （Fax） 一般公司都有固定的傳真格式，一般我們需要清楚地填寫傳真頭，擬寫傳真內(nèi)容，準確，快捷地將有關(guān)內(nèi)容傳到對方。 To: XX Company Attn: Mr X From: Mr Wang X Date: 2000 / 1 /23 Fax No: 2233666 Pages: 1 Subject: Providing Information Dear Mr. Smith, It was a pleasure mee

47、ting you this week and learning of your interest in our promoting project. Please find enclosed detailed information of our special promotion package for the March issue. As time is short final deadline has passed. Your prompt confirmation would be highly appreciated. Thank you for your kind attenti

48、on and I look forward to your prompt reply. Yours sincerely,廣告 （Advertisement）,八. 廣告 （Advertisement） 廣告通常被用來介紹和推銷商品，因此廣告首先能夠吸引讀者的興趣。除此之外廣告的語言應(yīng)該簡單明了，以便使讀者一目了然。在高職高專英語應(yīng)用能力考試中出現(xiàn)過招聘廣告，因此我們對這類廣告應(yīng)該注意。,廣告 （Advertisement）,招聘廣告范例： An international technical cooperation based in Beijing is looking for an admi

49、nistrative officer. The tasks associated with the function include providing administrative support and overall office management to the projet. Qualification: Fluent in both English and Chinese Excellent computer skills- MS Word, Excel, PowerPoint, and Outlook, as well as the ability to learn and u

50、se new software, as required; Excellent communication skills, both verbal and written Excellent organizational skills,廣告 （Advertisement）,其他廣告范例（書店的廣告）： The Bookstore of Peking University is a self-supporting university-owned organization, which was founded in 1998. It provides students, faculty, sta

51、ff and campus visitors with a variety of products and services. In order to fulfill its primary mission, the bookstore stocks new and used textbooks, general books, school supplies, office products, educationally priced computer software, and art supplies. As a convenience, the bookstore also stocks

52、 additional items like gifts, sportswear, special order book service, gift wrapping photo developing, postage stamps and Fax services. The bookstore is located next to the west gate of Peking University. Hours of operation during the academic year are: 9:00 a.m-5:00 p.m. Monday through Friday: 10:00

53、a.m-2:00p.m. Saturday and Sunday.,征稿啟事 （Contribution Wanted）,九. 征稿啟事 （Contribution Wanted） 例1：2000年12月A實考題 The following is a Contribution on English Corner in a Chinese local newspaper. Put both the introduction and the Contributions into English. The title and the first sentence have been given yo

54、u on this sheet. 征稿啟事 英語角”在大學(xué)生專刊上刊發(fā)后，受到廣大英語讀者的廣泛關(guān)注和歡迎。為刊發(fā)更多更好的優(yōu)秀英文作品，我們特向社會各界征集稿件。我們歡迎大學(xué)生們，廣大英語學(xué)習(xí)者，外國留學(xué)生及外國朋友踴躍投稿。,征稿啟事 （Contribution Wanted）,一則簡短的故事； 發(fā)生在你身邊的趣事。 （來稿字數(shù)不要超過500字。） 來稿請寄：北海市新民大街10號 北海晚報 王平 收 郵編：230034 電子郵件：M Words for reference: 各界：all walks of life 這是一封典型的征稿啟事，除格式外，還應(yīng)注意以下句子的寫法： 特向社會各界征

55、稿： we would like to ask for contributions from readers from all walks of life. 我們歡迎.踴躍投稿: are all welcomed.,征稿啟事 （Contribution Wanted）,CONTRIBUTIONS WANTED To provide it with more and better English writings, we would like to ask contributions from readers from all walks of life. College students, E

56、nglish learners, foreign students and foreign friends are all welcomed. A short story Interesting things happening around you Remember your writing will not be over 500 words. Here is our address and E-mail: Wang Ping, supplement Dept, Beihai Evening Post; 10 Xinmin Street, Beihai 230034 M,征稿啟事 （Con

57、tribution Wanted）,例2：2004年6月A級實考題 You are required to write a notice of Contributions Wanted in English according to the following content given in Chinese. 征稿啟事 內(nèi)容： 1）. 本報的主要對象為我公司員工；出版日期為每個月的15日 2）. 歡迎下列各種形式和體裁的稿件 a. 各部門情況的報道； b. 對我公司生產(chǎn)，銷售，產(chǎn)品推廣的意見和建議； c. 員工業(yè)余( sparetime )生活。 3）. 來稿請勿超過1000字；英文來稿要求打字 4）. 來稿如不采用，三個月內(nèi)退還作者 5）. 聯(lián)系人：林月 6）. 聯(lián)系地址：公司公共關(guān)系部,征稿啟事 （Contribution Wa