秘書英語Unit6 When are you leaving for the business event

1、普通高等教育秘書學(xué)系列規(guī)劃教材普通高等教育秘書學(xué)系列規(guī)劃教材 大連理工大學(xué)出版社 秘秘 書書 英英 語語 總主編史玉嶠姚懷山總主編史玉嶠姚懷山 主編馮修文陳璇主編馮修文陳璇 主審呂菊林主審呂菊林 When are you leaving for the business event Unit 6 Speaking Module Listening Module Reading Module Writing Module6.4 6.1 6.2 6.3 Translating Module6.5 Culture Module6.6 Topic 1 Talking about hotel servi

2、ce It is suitably located to allow the executives to make _(3) use of their time; Cost is effective and within the price _(4) for the needs of the executives; Terms for _(5) are acceptable and in accordance with organizational procedures; Direction: Fill in the blanks with the words, phrases or sent

3、ences youve heard. 6.2 Listening Module Task Two Step Up It caters for the individual needs of the executives, eg., _(6) needs, facilities for meeting clients, etc. It satisfies the personal _(7) or regard to previous experience of using a particular hotel. At the initial inquiry stage, the secretar

4、y can contact by phone or email to inquire about costs and _(8). When the accommodations are agreed upon by the administrator, it is necessary to make and confirm bookings. _(9), and should supply the following details: name(s) of executive(s) requiring the accommodation; datesspecifying clearly the

5、 nights for which the room is required and approximate time of arrival and departure; type of room required, i.e., single, double or twin; facilities required; any special dietary needs; _(10). 6.3 Reading Module Task One Vocabulary Study 1. destination A. to extend the validity of something 2. advi

6、sable B. extra 3. renew C. the place designated as the end (as of a race or journey) 4. additional D. worthy of being recommended or suggested 5. collision E. a brief event in which two or more bodies come together Direction: Scan the passage below and match the words and phrases with their definiti

7、ons. 6.3 Reading Module Task Two Reading Comprehension Answering Questions Direction: Read the passage below again and answer the following questions. 1. Where can travelers usually find the information that they need? 2. What travel documents should the travelers carry? 3. Where should travelers go

8、 to apply for a visa? 6.3 Reading Module Task Two Reading Comprehension Answering Questions Travel Documents Useful information for the business trip abroad can be obtained from the government offices or publications either booklets or surfing their portable website. You can easily get general infor

9、mation from outlines of the destination, travel information on passport, visa and health regulations, currency, hotels and restaurants, business facilities, import and exchange control information, and other relevant information. Passport Check the passport if it needs renewing. Chinese passports ar

10、e issued for a 5-year period. It is usual for business people who travel on their firms behalf to carry a long-term passport. Application forms for new passports can be obtained from local police offices or Internet. It is advisable to apply at least one month before a new passport is needed, longer

11、 if possible. 6.3 Reading Module Task Two Reading Comprehension Answering Questions Visa A visa must be arranged well in advance since some countries may require it. Normally allow 4-5 weeks for obtaining a visa. Contact relevant Embassy or Consulate for information. Travel agents are very helpful.

12、Some visa forms can be downloaded from the Internet. It is also important to check if there is any particular regulation or procedure for visa application or entering a country, for example, Schengen visa doesnt apply to all EU countries. Drivers license A traveler who intends to drive a car abroad

13、must have a professional driving license. An international driving license may be required for some countries. Also if a car is to be taken to the continent and the car insurance policy does not include comprehensive cover for foreign travel, a green card should be obtained from the insurance compan

14、y which insures the car. The car user should check with their insurance company concerning the use of a green card, as there may be an additional fee to pay. 6.3 Reading Module Task Two Reading Comprehension Answering Questions Travel insurance Insurance coverage is essential against accident, loss

15、of baggage, theft, car breakdown or illness, etc., which can be arranged directly with an insurance company or by a travel agent. It is advised that travelers carry proof of insurance coverage and give a copy to someone at home. There are comprehensive policies available which can cover all of the a

16、bove risks. Insurance may also be required when applying for visa to certain countries. Health service varies greatly from country to country, eg., USA requires taking out maximum medical coverage. Also ensure that, if hiring a car abroad, a collision damage waiver is either paid for in this country

17、 or arranged by the local car-hire company. 6.3 Reading Module Task Two Reading Comprehension Answering Questions Word Bank surf v. 沖浪 portable adj. 便攜式的 destination n. 目的地 renew v. 更新 on their firms behalf 代表公司 advisable adj. 明智的；可取的 in advance adv. 預(yù)先；提前 Consulate n. 領(lǐng)事館 professional adj. 專業(yè)的 comp

18、rehensive adj. 綜合的 additional adj. 額外的 maximum adj. 最大值的；最大量的 waiver n. 自動放棄；棄權(quán) 6.3 Reading Module Task Three Reading Comprehension Understanding Details Direction: Read the passage again and choose the correct answer to each question. 1. How long is Chinese passport valid for? A. Five years. B. Ten

19、 years. C. It is a long term passport. D. Fifteen years. 6.3 Reading Module 2. How long does it take to apply for a visa? A. 2 months. B. 3months. C. 2 weeks. D. 4-5 weeks. 3. What is the use of a green card? A. To insure the car comprehensively. B. To show that the traveler has a professional drivi

20、ng license. C. To make the travel legal. D. To avoid possible additional fee. Task Three Reading Comprehension Understanding Details 6.3 Reading Module 4. How can an insurance be arranged? A. It can be arranged with the car-hire company. B. It can be arranged with the embassy. C. It can be arranged

21、directly with an insurance company or by a travel agent. D. It can be arranged with the consulate. 5. Which of the following statements regarding insurance is not true? A. Insurance is required when applying for visa to some countries. B. It is advisable for the traveler to carry proof of insurance

22、coverage and leave a copy at home. C. USA requires taking out maximum medical coverage. D. The car-hire company will arrange the insurance for the traveler. Task Three Reading Comprehension Understanding Details 6.4 Writing Module Invitation for Bids An invitation for bid (IFB) or invitation to bid

23、(ITB) is an invitation to contractors or equipment suppliers, through a bidding process, to submit a proposal on a specific project to be realized or product or service to be furnished. IFB is generally the same thing as Request for Quote (RFQ). The IFB or RFQ is focused on pricing, and not on ideas

24、 or concepts. If not stated otherwise, the contractor or supplier with the lowest bid is awarded the contract, provided that they meet the minimum criteria for the bid. This is in contrast to a request for proposal (RFP), in which case other reasons (technology used, quality) might cause or allow ch

25、oice of the second best offer. An RFP is a request for a price from a buyer but the buyer would also expect suggestions and ideas on how the project work should be done. RFPs are thus focused on more than just pricing/cost, they entail a bit of consulting from the contractor or vendor. An invitation

26、 for bid usually composes of the following parts: headline, name of the tendering unit, name of the project, bid number, body copy, and supplementary items. Task One Writing Guide 6.4 Writing Module Invitation for Bids The Peoples Republic of China Xiang-Gui Capacity Expansion and Upgrading Railway

27、Project Date: Jan. 31, 2012, Loan No.: CCN 3015 o1H; Bid No.: 07011-115030030005 1.The Government of the Peoples Republic of China (PRC) has received a loan form the French Development Agency (hereinafter called AFD) in EURO towards the cost of Xiang-Gui Capacity Expansion and Upgrading Railway Proj

28、ect. It is intended that part of the proceeds of this loan will be applied to payments under the contract for Electrification Equipment. 2.China International Tendering Company (ITC), entrusted by Foreign Capital Tel: 86(01) 63348621 Task Twe Writing Sample 6.4 Writing Module Tendering Unit: CMC Int

29、ernational Tendering Company (CMC ITC) Employer: Shenyang Machinery switch to right hand to pick up and eat a piece; this is common practice in the US) or the European “Continental” style (fork always in the left hand). Leave the napkin on the seat of your chair only if leaving temporarily. When you

30、 leave the table at the end of the meal, loosely place the used napkin on the table to the left of your plate. 6.6 Culture Module Task One Culture Matters India In formal settings, it is expected that everyone will wait for the host or the eldest personthe elder taking priority over the hostto begin

31、 eating before everyone else starts. Similarly it is expected that one should not leave the table before the host or the eldest person have finished their food. It is also considered impolite to leave the table without asking for the hosts or the elders permission. The cardinal rule of dining is to

32、always use the right hand when eating or receiving food. Everyone must wash their hands before sitting at the table as many Indian foods are eaten by hand. One must wash ones hands after eating the food. Cleaning with cloth or paper tissue is considered unhygienic. Take a small amount of food each t

33、ime, and ensure that food does not reach your palms. 6.6 Culture Module Task One Culture Matters It is not necessary to taste each and every dish prepared, but you must finish everything on the plate as it is considered a respect for served food, and food is sacred. For this reason, take only as muc

34、h food on the plate as you can finish. Generally it is not accepted to burp, slurp, or spit. Always eat food as it is served. It is not a good idea to ask for salt or pepper. It is however now acceptable to ask for salt or pepper with a mention that you like more of it. Playing with food or in any w

35、ay distorting the food is unacceptable. Eating at a medium pace is important as eating too slowly may imply that you dislike the food, whereas eating too quickly is rude. In some parts of India, if a diner finishes earlier than the rest, they may need to wait until everyone has finished. Occasionally in these parts, it is acceptable for the diner who has