常見(jiàn)英文公文

1、本文格式為Word版，下載可任意編輯常見(jiàn)英文公文 一 便函或備忘錄(Informal Letters or Memos) 二 便箋(Short Note) 三 通知(Announcement) 四 事務(wù)信函(Business Letters) 五 留學(xué)申請(qǐng)信(Application for Admittance) 六 獎(jiǎng)學(xué)金申請(qǐng)信(Applications for Scholarships) 七 求職信(Letters of Applying for a Job) 九 投訴信(Letters of Complaint) 十 社交書(shū)信概述 一 便函或備忘錄(Informal Letters or

2、 Memos) 便函和備忘錄通常用于公司內(nèi)部傳遞信息，將實(shí)情、信息、觀看資料等進(jìn)行傳閱。便函和備忘錄包括如下固定格式： Date：(日期，如 September 12, 2021) To：(收文人，如 All Faculty) From：(發(fā)文人，如 Jim B. Hardemann) Subject：(事由，如 Faculty Meeting) 寫(xiě)作特點(diǎn)： 在 date,to,from,subject 字樣后填上相應(yīng)的內(nèi)容。 在上述字樣下面空兩行寫(xiě)正文。 不用稱(chēng)呼和結(jié)尾禮詞。 發(fā)文人的姓名首字母寫(xiě)在與正文末行空一行的地方。 【例一】 TO: Henry Smith, Sales Manage

3、r FROM: Jack Wong, Personnel Manager DATE: May 4, 2021 SUBJECT: Applicants for Sales Post Attached are the resumes and certificates of four applicants who have applied for your department position. Please evaluate these applicants and then recommend people you want to interview to me. As soon as I h

4、ave the names, I will make arrangement for the interviews. J.W. 【例二】 To: Ted Feng Date: Oct. 1st From: Paul Andersson Time: 17:42 Topic: Delay of arrival Paul called for you, just after you had left work. He missed the flight due to the bad meet him at the airport and drive him to Holiday Inn. This

5、means you neehim at lunch time tomorrow. To make up he wants to invite you for dinner. Nancy 二 便箋(Short Note) 便箋是一種簡(jiǎn)短信函。它的形式比一般書(shū)信簡(jiǎn)潔，多使用非正式語(yǔ)體。寫(xiě)便箋時(shí)要寫(xiě)清晰以下幾項(xiàng)： (1)時(shí)間：即某月某日，如 Feb.11， 2021 (2)人名 (3)事由 留意月份的全拼及縮略形式。月份的縮略形式為：Jan.,Feb.,Mar., Apr., May June, July, Aug., Sept., Oct., Nov., Dec. 【例一】 Wednesday,

6、21st March Dear Prof. Rainman, I"m sorry I couldn"t make our 11 o"clock appointment. Prof. Wolf"s lecture lasted a lot longer than I expected. I could meet you in the library Reading Room 4 tomorrow at 10, if that is convenient for you. If not, please leave a note in my mailbox 3

7、34, this afternoon. Thank you, Elizabeth 【例二】 2nd August Ms. Zhao, A friend of yours, Li Ping, made a long distance call from Xi"an this morning while you went out. She asked you to book an air ticket for Shanghai at 9 o"clock, August 5, and make a reservation for hotel room tonight. I am

8、sorry that I can"t pass on the message to you in your presence, because I was ordered to do something urgent. See you then. Mary 【例三】 7:30 a.m. Dear Mr.David， I very much regret I was unable to attend school this morning owing to a severe attack of illness. I am enclosing herewith a certificate

9、 from the doctor who is attending me, as he fears it will be several days before I shall be able to resume my study. I trust my enforced absence will not give you any serious inconvenience. Sincerely yours, Peter 【例四】 8:30 A.M. Dear Peter: I have done all my things here. I sincerely thank you for th

10、e trouble you have taken for my sake. I am leaving for home by train at two this afternoon. This is to say good bye to you. Please kindly remember me to your wife. Yours ever, Jack 【例五】 May 2, 2021 Dear Lucy, Can you think of a single good reason why you shouldn"t spend next weekend with us? I&

11、quot;ve just been out looking at the garden,and it"s beautiful,you"ll like it. Also,I"m going to have a young man here, a friend of Alva"s. His name is Peter Groesbeck.Other information you can find out for yourself. Bring your bathing suit, we will meet your usual Saturday morni

12、ng train. Affectionately, Alan Liu 【例六】 July 20, 2021 Jack, Here are the two tickets I mentioned yesterday for the Beijing Opera "Farewell To My Concubine'. You may bring anybody along with you. I hope you"ll enjoy it. Xiao Zhang 【例七】 Mon. morning Miss Lili, Our Personnel Manager, Mr.

13、Steward, will be in Shanghai on business for five days. Please reserve a plane ticket from Beijing to Shanghai on April 20 for Mr. Steward and then send it to his office, and call to book a single room in Holiday Inn, with bath, from April 20 to April 24 inclusive. Thank you very much. Zhang Li 【例八】

14、 August 13 Judy, Write to Frank for me. Tell him I"m sorry he"s not well and I wish he"d recover soon. Propose September 2 lunch meeting. Give Bill a call and apologize to him. I can"t be at his daughter"s birthday party this evening because of the task of receiving an impor

15、tant delegation. Wish her a happy birthday. Thanks. D.H. 【例九】 Ted, Is there any way we could meet for lunch today? I need to consult you about the reception of Nanyang Industrial Co., Ltd. They will open a new branch in Pudong on August 8, next Thursday. I think we have to cancel the appointment wit

16、h Mr. Zhang of Bank of China. Contact me as soon as possible. Hohnny Hwang 2021/8/15 【例十】 Babara, Please reserve a double room and bath at Holiday Inn for Mrs. Robert Anselmi of Eagle Sports from December 3rd to December 6th. They will arrive the evening of the 3rd, before 6 p.m. and depart the 6th

17、before 11 a.m. If a room is not available for that weekend, please make other plans. Otherwise please advise her of the reservation. Jasper 【例十一】 June 5, 2021 Dear Carlos, After graduation is a great time to have a party. Being at your house is always lots of fun. My parents will be coming, too. Tha

18、nks for the invitation. Your friend, David(signed) 【例十二】 June 5, 2021 Dear Carlos, I wish I could attend your graduation party. I know it will be lots of fun. Unfortunately my parents have already invited several of our relatives over for a celebration. I wonder if you could come on Saturday evening

19、 so you can tell me all about the party. Your friend, David(signed) 【例.】 June 15, 2021 Dear Aunt Alice, The sweater you knitted for me for my graduation is soft and warm and beautiful. It matches perfectly the skirt mother made for me. How thoughtful both of you were. Thank you so much. Love, Cindy(

20、signed) 【例十四】 July 20, 2021 Dear Mr. and Mrs. Pacini, Thank you very much for letting me spend last weekend at your house while my parents were out of town. I had a great time at the baseball game. I really enjoyed myself. I hope that Tom can spend a weekend with me soon. Sincerely, Matt Brendan(sig

21、ned) 【例十五】 Oct. 4 Susan, I am sorry to have to tell you that I shall not be able to come to the party, because I have a bad cold. I do hope you have a good time. Fei Hong 【例十六】 Bill, Please let me have as soon as possible the information about your flights to Canada by next week. Thanks. Sun Xiaoche

22、ng 【例十七】 Dear Li Meng and Ya Kun, Many thanks for your kind invitation to dinner on Oct. 2nd. David and I accept with pleasure. Cathy 【例十八】 Dear Mrs. Teresa, A Mr. Mohammed who recently arrived from Iran wishes to see you. You are requested to ring him up any time tomorrow evening from 6:00 to 9:00

23、at 401-6646, ext. 2246. Lisa 【例十九】 Dear Mr. Brown, I beg to inform you that I shall be unable to attend classes tomorrow owing to important business in my family. I shall be very much obliged if you will grant me my application. Xiao Mei 三 通知(Announcement) 通知一般公布即將發(fā)生或已經(jīng)發(fā)生之事，如宣布進(jìn)行各種競(jìng)賽，放映電影或錄像，舉辦晚會(huì)，召開(kāi)

24、研討會(huì)等等。通知的格式可按書(shū)信或備忘錄的形式寫(xiě)出，一般應(yīng)至少包含以下幾部分內(nèi)容： (1)時(shí)間 (2)地點(diǎn) (3)活動(dòng) (4)其他細(xì)節(jié) 【例一】 ANNOUNCEMENT Lecture on Twentieth century American Literature Speaker: Mr. Robert Woo Time: October 28, 2021 Place: Room 504, Audio Visual Center Mr. Robert Woo, Professor of English language and literature and Director of the I

25、nstitute the American literature development. Teachers and students of the English Department are warmly welcome. English Department Office 【例二】 Announcement Owing to the speedy expansion of our business, we find it necessary to remove our department store to more spacious premises. We beg to inform

26、 our customers that on and after May Day, we shall be at 103 Shanghai Road. You are warmly welcome to our new address. 【例三】 Announcement The luxury cruise bus to Dallas, Baton Rouge, and Atlanta is scheduled to arrive in Dallas at thirty minute dinner stop in Baton Rouge at 6:45 for those of you who

27、 are continuing on to Atlanta. We should arrive in Atlanta at 1:45 tomorrow morning. Please remember the number of your bus for reboarding. That number is 3224. Thank you for traveling with us. Have a pleasant trip! 【例四】 BUS TOUR We are arranging for a bus tour to the Summer Palace on this SATURDAY,

28、 24th September. The bus will depart from the Beijing Hotel shortly after 8:30 a.m. and will return around 6 p.m., in time for dinner at the Hotel. Lunch will be served at Listening to the Orioles Singing Restaurant in the Summer Palace. There will be quick stops at Haidian Free Market and Beijing Z

29、oo on our way back. If you would like to join us, please place your name on the sheet on the Notice Board, or tell Mr.Wang Huaide or Xiao Liu at the front desk, and meet in the lobby at 8:30 a.m., SATURDAY, 24th September. Cordially yours, (Signature) Hu Wendi, Tour Guide 【例五】 ANNOUNCEMENT Because o

30、f the rain the swimming competition will not be held at the New Town Swimming Pool as planned. It will be held at the Jackson Sports Center. Buses will be leaving school at 10 to take you to the Center. Its about a 15-minute ride. You will be returning to school at 3:15 in time to catch your usual b

31、uses home. Sports Office XADMiN 2021-1-4, 05:21 AM 四 事務(wù)信函(Business Letters) 事務(wù)信函概述 不同的事務(wù)信函要達(dá)到的目的各不相同，例如求職信、拒聘信、 詢(xún)問(wèn)信、投訴信等等。事務(wù)信函書(shū)寫(xiě)的好壞關(guān)系到事務(wù)洽談的成敗。因此，寫(xiě)事務(wù)信函時(shí)，要具有超群的駕馭語(yǔ)言的力量，按固定格式寫(xiě)。 事務(wù)信函的格式由八個(gè)部分構(gòu)成： 發(fā)信人公司名稱(chēng)和地址（信頭）；收信人公司名稱(chēng)和地址（信內(nèi)地址）；稱(chēng)呼；信體；結(jié)束語(yǔ)；落款；發(fā)文編號(hào)；附言. 信頭包括發(fā)信人所在單位的名稱(chēng)、地址、郵政編碼、電話、電傳、電子郵件信箱及發(fā)信日期，寫(xiě)在信紙的右上方。 信內(nèi)地址包

32、括收信人所在單位的名稱(chēng)或收信人的地址，必需同左邊的空白處取齊，與信頭間隔二行至四行的距離為佳。 書(shū)信開(kāi)頭客氣稱(chēng)呼的方式取決于寫(xiě)信人與收信人之間的關(guān)系。規(guī)范的稱(chēng)呼通常是：Dear Sir, Dear Madam, Dear Mr. Smith, Dear Miss Green, Dear Mrs. Brown, Dear Ms. Jane，Gentlemen。 信的主體可由一段或多段組成，全從左邊空白處寫(xiě)起或縮行二個(gè)字母至四個(gè)字母的距離。 常用的書(shū)信結(jié)尾有：Yours truly, Yours sincerely, Yours cordially, Yours respectfully。 貿(mào)易關(guān)

33、系用：Yours truly, Yours sincerely 貿(mào)易及伴侶關(guān)系用：Yours cordially 與上級(jí)關(guān)系用：Yours respectfully 給年長(zhǎng)者或位尊者用：Yours very respectfully 落款時(shí)，寫(xiě)信人必需在印刷體的名字上方簽上自己的姓名。 發(fā)文編號(hào)：抄送人將姓名用小寫(xiě)縮寫(xiě)寫(xiě)在簽名下方空一行處，以示對(duì)信件負(fù)責(zé)。 附件用 Enclosure 標(biāo)明。 五 留學(xué)申請(qǐng)信(Application for Admittance) 留學(xué)和獎(jiǎng)學(xué)金申請(qǐng)信中須寫(xiě)明下列幾點(diǎn)： (1)寫(xiě)明申請(qǐng)學(xué)校和所學(xué)專(zhuān)業(yè)。 (2)供應(yīng)申請(qǐng)人的個(gè)人資格。 (3)索取申請(qǐng)學(xué)校相關(guān)的申請(qǐng)表等

34、。 留學(xué)申請(qǐng)信 【例一】 Post Office Box 2418 Branch 28-5 Post Code 100081 Beijing, P.R.C. November 12, 1997 The Registrar of Admission The Graduate School of the Pennsylvania State University U.S.A. 16802 Dear Sir: I am deeply interested in your graduate school in the Department of MechanicalEngineering, and p

35、lan to apply for admission for the fall of 1998. My GPA in the university was 3.5, and I plan to take TOEFL and GRE in October and December, 1997, respectively. Please send catalog and application forms to me. I shall be greatly appreciated. Very truly yours, Wang Yang 【例二】 Department of Applied Phy

36、sics Tsinghua University, 100084 Beijing, China Sept. 11th, 1999 RE: Applying for Admittance Office of Graduate Admissions Boston University Massachusetts, U.S.A. Dear Sir, I am writing in the hope that I may obtain an opportunity to further my study in Applied Physics toward Master degree in your u

37、niversity. My name is Li Jin, an undergraduate student of the Department of Applied Physics, Tsinghua University(China). Next year in the summer, I will graduate and get my BS degree. I plan to continue my study and research in this field under the instructions of first class professors and in a dyn

38、amic academic atmosphere. I chose Boston University because there are a congenial team of researchers, an array of databases and research projects in your school of Physics. I believe my interests are extremely congruent with the strengths of the school. And my solid academic background will meet yo

39、ur general entrance requirements for graduate study. I will appreciate it very much if you could send me the Graduate Application forms, the Application form for Scholarships/Assistantships, a detailed introduction to the School of Physics, and other relevant information. My mailing address is shown

40、 on the top of this letter. I am looking forward to hearing from you soon. Sincerely yours, Li Jin 【例三】 English College Beijing Foreign Language University Beijing 100083 P.R. China June 16, 1999 Office of Admission Huntington University Dear Sir, Thank you for your letter and the application forms.

41、 Enclosed you will find the completed forms and three checks (80 dollars) for the applicatidormitory. The additional 5 dollars will be deposited at your college. I shall appreciate any favorable action you might take in admitting me to your college for the spring semester of 1998. I am most anxious

42、to hear from you soon. Sincerely yours， Zhao Pengfei 【例四】 Department of Finance and Econmics Shanghai Jiaotong University Shanghai 202143 May 1, 1999 Graduate School Oxford University London Dear Sir: Thank you for your email and kind offer! Definitely, I would like to try to apply for a visa for th

43、e winter quarter. I understand that both you and Professor Black have tried very hard to help me with my situation and I appreciate your efforts. As it is true that nobody really knows why the visa officers refuse certain applicants and allow others, I have been told by several successful visa reapp

44、licants that reapplying with a new I 20 with a slightly different offer from the US schools would help. For example, a slight increase in financial aid and so on. I don"t know whether this is something possible for you to consider for my situation. But I would really appreciate if you could con

45、sider some possibilities. I know that I have given you enough trouble and please ignore my request if it is too difficult for you to do. I will simply try my best to get my visa and come to your school. Thanks! Sincerely yours, Liu Liping 【例五】 Department of Electronics Tianjing University Tianjing 3

46、00005 P.R.China April 3, 1998 Graduate School University of Alberta Edmonton, Alberta Canada Dear Sir, be forwarded to you. They should reach you shortly. I would like to assure you of my deep intention to attend your Undergraduate School of Business Administration for the spring semester of 1989. I

47、 sincerely hope that you will process my application and expedite my papers at your earliest convenience. Sincerely yours， Feng Jiming 【例六】 Communication Department Fudan University Shanghai 202156 P.R.China March 23, 2021 Graduate School University of Toronto Toronto, Ontario Dear Sir, I have just

48、received from your office an application form and information for international students. However, I have completed and submitted the same form and paid the $25 admission/evaluation fee before. Would you please tell me if my application and fee have reached you or if the recent materials were sent t

49、o me by mistake? Thanks for your assistance. Yours sincerely, Luan Jinfu 【例七】 Department of Computer Beijing University Beijing 100087 P.R. China 1st May, 2021 Office of Admission University of Auckland Private Bag Auckland New Zealand Dear Sir, I am going to graduate from Department of Computer in

50、Beijing University in June next year. I am very eager to enter the Graduate School of your university next fall to study applied computer for Ph.D. degree. I would appreciate it very much if you would send me a graduate catalog of your university and any other necessary information, and also a set o

51、f application forms for admission. Thank you for your kind assistance. Sincerely yours， Wang Feng 【例八】 Department of Applied Mathematics Wuhan University Wuhan 430000 P.R. China March 16, 1999 Office of Foreign Admission University of Waterloo Waterloo, Ontario Canada Dear Admission Officer: I am ,

52、the Chinese applicant who desires to pursue my Ph.D. study in your honored program. I am very sorry to inform you that I presently cannot afford the application fee you demand because of the following reasons: e, US$1 = 8.9 RMB; 2.My relative low monthly income, about 200 RMB (equal to only $22); 3.

53、The extremely strict limitation in China to obtain foreign currency, esp. U.S. Dollar in near future. According to current foreign currency regulation, only citizens who get visa can have at most $2,000 exchanged. I got excellent scores on TOEFL (63/62/67, total: 640, May, 1998) and GRE (V: 700, Q:

54、800, A: 800, total: 2,300, Nov. 5th, 1998). My graduate GPA is 3.7. I sincerely hope you can consider my situation and review my application first. Thanks a lot. Your kindness is greatly appreciated. Yours truly， Fang Lin 【例九】 Department of Chemical Engineering Tsinghua University Beijing 100084 Chi

55、na Jan. 6, 1994 Office of Foreign Admission University of Birmingham P.O. Box 363 Birmingham B152TT Dear Sir: I wish to pursue a doctoral degree in Chemical Engineering at your institution. My desired date of entrance is fall, 1994. Please send me necessary application forms at your early convenienc

56、e. If possible, I also wish to obtain a graduate assistantship so that I may support myself and obtain more practical experience while pursuing graduate study. I obtained my B. E. (Chemical Engineering) in 1989 and M. S. (Chemical Engineering) in 1992 from Tsinghua University. At present, I work as

57、a teacher at the same university. I have taken the TOEFL and received a score of 607. I am going to take GRE this coming October. Would you please send me the application forms for admission and financial support? Thank you very much. Sincerely yours, Henry Yu 六 獎(jiǎng)學(xué)金申請(qǐng)信(Applications for Scholarships)

58、 【例一】 Beijing Science and Engineering University Xueyuan St. Beijing, 100081 P.R. China May 15, 2021 Chairman Dept. of Electronics Engineering University of Massachusetts Amherst, MAO1003 U.S.A. Dear Sir: I should like to apply for one of the scholarships that your department may be offering to students from other countries. Would you please send me the necessary application froms and any further details about the scholarships. I am a postgraduate student in Beijing Science and Engineering U