國際商務(wù)英語函電課件

1、TextExs.回首頁回首頁 Today almost all the business communities recognize with one consent the significance of essential communicating skills, for all business activities rely on the satisfactory exchange of information. Basically, two main patterns of layout are in current used-the conventional indented s

2、tyle and the modern blocked style. Whether the indented style or the blocked style is used is determeined by individaul taste or by a firms perferred style, whatever form is employed, an ordinary business letter consists of seven principle parts. Sometimes the letter might contain the other parts.Te

3、xt study BackIndented Style縮進式縮進式 In this style,the first line of each paragraph is indented, and the subject line is put on the center, and the complimentary close and signature is put on the right. SampleBackBlocked Style 齊頭式齊頭式In this style, all parts of the letter are placed flush with the left

4、margin and paragraphs are not indented. There are double spaces between paragraphs.SampleBackSample (Indented Style)Dear Sirs, 500 Dozen Mens Shirts Thank you for your enquiry in your letter of September 2 for our Mens Shirts. We are now sending you our quotation sheet for your selection. We also ai

5、rmail samples and are sure that you will be satisfied with their superior quality. We hope to hear from you soon. Yours faithfully, Gary Johnson BackSample (Blocked Style)23 September , 20.William & Sons,43 Butts Road,Oxford, OX4 2JR, UKDear Sirs, 500 Dozen Mens ShirtsThank you for your enquiry

6、in your letter of September 2 for our Mens Shirts.We are now sending you our quotation sheet for your selection. We also airmail samples and are sure that you will be satisfied with their superior quality.We hope to hear from you soon. Yours faithfully,Gary JohnsonBackMain parts of a Business letter

7、 Letter head信頭 縮格式示例 齊頭式示例 Date 日期 Inside name and address 封內(nèi)名稱和地址 Salutation 稱呼 Message/Body of the letter 信文 Complimentary close 結(jié)束敬語 Signature and position 簽署Other Parts of a Business Letter Reference 案號 Attention line 注意事項 Subject line 事由 Enclosures 附件 Carbon copy 抄送 Postscript 附言 St G angsgatan

8、 143 Stockholm , 105 45 Sw eden Telex: 53892 SH E L E C SS O ur R eference N o. H /W T 008 Tel: 46-8-738-6000 Your R eference N o. Fax: 46-8-738-6016 E -m ail: hw lee D ate: 30th M arch, 20- M essrs. W illiam & W arner 105 R oller R oad Sydney, A ustralia A ttention: M r. D onnason, M arketing D

9、 ept. D ear Sir, R e: Shipping A dvice of Freezers W ith reference to your order N o. F256 of February 5 for 1,000 sets of Freezers, w ere pleased to inform you that the goods have been loaded on board the s/s “Peace”, w hich is sailing for your port on A pril 1st. W eve sent a telex to the above ef

10、fect this m orning. Please insure the goods as contracted and m ake preparation for taking the delivery. W e are now m aking out the necessary docum ents for negotiation. W e assure you that our goods w ill be found satisfactory upon arrival at your port. W e also hope that w e can close m ore busin

11、ess w ith you in the future. Yours faithfully, T he E lectrolux C orp. H oris D e W olley H oris D e W olley (M anager) 縮格式示例日期靠右具體收信人和事由居中段首縮格結(jié)尾敬語和落款偏右 1 J&J Plaza New Brunswick, NJ 089333 U.S.A. Tel: 732-524-0400 Fax: 732-525-0622 E-m ail: carrie Date: 22nd July, 20- Soft Health Care Product C

12、orp. Room 2301 Yili BLD, 35 Nanjing Road, Shanghai, China Attention: M r. Wang , Import Dept. Dear Sir, Re: SHAM POO Weve received your letter of July 10th enquiring about our JOHNSONS Baby Shampoo With Natural Lavender, but unfortunately, the stock of this product is running low due to the heavy de

13、mand. But we will inform you as soon as the new supplies come up. We sell a wide variety of Babys Shampoo. All of them are made of the NO M ORE TEARS formula. For your reference, we enclose an illustrated catalogue of our shampoos and we hope you will find it interesting. We hope that we can close b

14、usiness to our mutual advantage in the future. Yours faithfully, Johnson & Johnson D o r i s F e r g o s o n Doris Fergoson (M anager) 齊頭式示例除信頭外全部左對齊名稱、地址A UK address: Air Environmental MechanicalEquipment Limited2076 West Main StreetDevon, EX14 0RAU.K. 公司名稱門牌號街道城市郵編國家中文名稱、地址舉例廣州東方進出口公司廣州東方進出口公司

15、中國廣東省廣州市大新路7號單位名稱地址由大到小中國地址名稱用英文寫Sinochem Jiangsu Import and Export CorporationJiangsu International Business Mansion,50 Zhonghua Road, Nanjing210001, P.R. China 單位名稱門牌號大樓名稱街道郵編城市國家日期位置：美式：在信頭和收信人名稱地址之間英式：通常在收信人名稱地址之下 均可以齊頭，也可以靠右寫法：美式：月-日-年英式：日-月-年美式日期舉例Interstate Products, Inc. 511 Interstate Court

16、 Sarasota, FL 34240 USA Date: April 4, 20- Shandong Foreign Trade (Holdings) Corporation Limited 51,TAIPING ROAD QINGDAO, 266001 CHINA 日期英式日期舉例OFFICE SYSTEMS PTY. LTD. 124 Oak Street Tel (61-2)419 3209 Chatswood Fax (61-2)419 4011 England E-mail .uk Aqueous Technologies 291 Caxton Street Sante Fe U.

17、S.A 18 November, 20- Dear Sir or Madam, 日期日期寫法注意事項 “月份”最好用文字，如： 1.2nd May, 20- 2.2 May, 20- 3.2 May 20- (Comma can be omitted) 4.September 21st, 20- 5.September 21,20- 避免月份用數(shù)字，如11/12/20-稱呼 位置：必須齊頭 寫法：對男士（正規(guī)）：Dear Sir, 或Dear Sirs,或Gentlemen:對女士（正規(guī)）：Dear Madam, 或Dear Mesdames,對關(guān)系密切的商業(yè)伙伴：Dear Jack,詞首字母

18、全大寫，用逗號或不用標(biāo)點符號Gentlemen后用冒號結(jié)尾敬語 位置：齊頭式靠左對齊，縮格式偏右 正規(guī)場合下常用：1.Yours faithfully,2.Yours truly,3.Faithfully yours,4.Truly yours,第二個單詞小寫，用逗號或不用標(biāo)點符號落款Yours faithfully, Ciba-Geigy Chemicals Co. Pam LotisPam Lotis Pam Lotis Inspection coordinator Yours faithfully, Pam LotisPam Lotis Pam Lotis Inspection coor

19、dinator For Ciba-Geigy Chemicals Co. Yours faithfully, L. Van LindeL. Van Linde L. Van Linde Manager, QAD Software Co. 結(jié)尾敬語手寫簽名打印簽名職務(wù)公司名稱事由 位置： 1.稱呼和正文之間 2.齊頭式靠左，縮格式居中 3.要加下劃線 表示的是該信函的主題 1. Re: Your Order No.463 for1,000 Wide-screen TV Sets 2. SHEEP WOOL 附件 位置： 落款之下，左對齊 說明該信件有附件 1. Enclosure 2. Enc. 3. Encl. As Stated 4. Enclosure: B