有效會議的方法Conducteffectivemeeting專家講座

AMostCommonEventManagersspenduptoathirdoftheirtimeinmeetings有效會議的方法Conducteffectivemeeting專家講座第1頁ReasonsforMeetingsObtaininginformationSolvingaProblemMakingaDecisionMotivatingPeopleDevelopingIdeasMakinganAnnouncement有效會議的方法Conducteffectivemeeting專家講座第2頁WhentoMeetHoldameetingonlywhen:ParticipantshavetheopportunitytoaskquestionsOrwhentheycanengage

indiscussions有效會議的方法Conducteffectivemeeting專家講座第3頁SolvingaProblemGatherinformationsystematicallySelectanappropriate

responsetotheproblemShareinformationobjectivelyIdentifytherootofthe

problemcorrectly有效會議的方法Conducteffectivemeeting專家講座第4頁ItemsinanAgendaWhowillattendWhenWhereThepurposeofthemeetingTheobjectivesofthemeetingPreparationnotes有效會議的方法Conducteffectivemeeting專家講座第5頁P(yáng)reparingforEfficientMeetingsBeforethemeeting:Askforasmuchinformationasyoucan.Shareasmuchinformationasyoucan.Getpeopletostartthinkingaboutdecisions.Getpeopletothinkaboutsolutions.有效會議的方法Conducteffectivemeeting專家講座第6頁AProcess,

NotanEventNotthis...Preparation10%Meeting80%Follow-Up10%Butthis...Preparation40%Meeting30%Follow-Up30%有效會議的方法Conducteffectivemeeting專家講座第7頁CharacteristicsofanIneffectiveMeetingThemeetingshouldnothavebeencalledinthefirstplace.Thenatureofthemeetingwasnotclearlyestablished.Purpose,process,andpayoffhavenotbeenspelledout.Thereisnoclearagenda.Thepersoncallingthemeetinghasnottakenfullresponsibilityforit.有效會議的方法Conducteffectivemeeting專家講座第8頁CharacteristicsofanEffectiveMeetingPurposefulandfocused;discussionfollowsaclearplanPunctual;startsandendsontime;makesgooduseofparticipants’timeEverybodyparticipates,andfeelscomfortableaboutcontributing有效會議的方法Conducteffectivemeeting專家講座第9頁CharacteristicsofanEffectiveMeetingSolvesproblemsandproducesdecisionsProvidesopportunityforproductivesocialinteractionGeneratescommitmentMakesparticipantslookforwardtothenextone有效會議的方法Conducteffectivemeeting專家講座第10頁TheMeetingLeader’sRoleOverseethecreationanddistributionoftheagendaLeadthesocialinteractionStartthemeetingontimeControltheagendaKeepeveryonefocusedStimulatediscussion有效會議的方法Conducteffectivemeeting專家講座第11頁TheMeetingLeader’sRoleHandleinterruptions,distractions,andotherproblemsAvoidideakillersKeepproblemparticipants

incheckConcludewithclearactionitemsandresponsibilities有效會議的方法Conducteffectivemeeting專家講座第12頁MeetingMethodsFree-for-allorcompetitiveRotationByrequestTimelimitByrankByagendaModerator’sprerogative有效會議的方法Conducteffectivemeeting專家講座第13頁

StagesofaMeetingThePre-MeetingSocialInteractionFormalStartAgendaItemsWrap-Up有效會議的方法Conducteffectivemeeting專家講座第14頁WhyPeopleDon’tParticipateThemeetingistoolarge.Someparticipantsdominatethemeeting.Themeetinglacksaclearstructure.Theleadershiftsroles.有效會議的方法Conducteffectivemeeting專家講座第15頁HowtoGetControlofaMeetingMediatingHarmonizingSupportingExpeditingSummarizing有效會議的方法Conducteffectivemeeting專家講座第16頁GettingBackto

theAgendaExercisepatience.Pointoutthatthemeeting

hasstrayed.Gettheopinionofothers.有效會議的方法Conducteffectivemeeting專家講座第17頁ManagingTimeDon’tspendtoomuchtime

ononeitem.Allowparticipantstoleave.Minimizebackground“storytelling.”Cutlecturersshort.Handleproblemparticipants.有效會議的方法Conducteffectivemeeting專家講座第18頁ControllingtheMeetingHogInsistonhearingfromothers.Askforclarification.Concedeminorpointsthatareholdingthingsup.Pleadtimepressure.有效會議的方法Conducteffectivemeeting專家講座第19頁DealingwithaMeetingDominatorDon’ttakeonthedominatorone-on-one.Don’tleapintoanegativerole.Don’tfallsilent.Directyourremarkstothegroupasawhole.Askquestionsoftheotherparticipants.Discourageprematurevoting.有效會議的方法Conducteffectivemeeting專家講座第20頁OpeningtheClamPreparetheclam.Refertohis/herspecialty

orexpertise.Supplyquestions.Takehis/hercontributionsseriously.有效會議的方法Conducteffectivemeeting專家講座第21頁NegativePeopleClarifyanyrisk.Sellthebenefits.Neutralizethechallenge

toyou.Callattentiontothenegativebehavior.有效會議的方法Conducteffectivemeeting專家講座第22頁DealingwithHiddenAgendasDon’trushtoact.Actwhenitbecomesobstructive.Trytogetaroundtheobstruction.Bedirect.有效會議的方法Conducteffectivemeeting專家講座第23頁OtherProblemParticipantsTheperpetuallate-